RECRUITMENT SOFTWARE QUESTIONNAIRE

Recruitment Software Questionnaire

#	Question	Response	Remarks
1.00	Company Profile
1.01	Name
1.02	Location
1.03	Contact Name & Title
1.04	Industry Segment
1.05	Company Size – Revenue
1.06	Company Size – Staff
2.00	Legacy systems & current infrastructure
2.01	Does your HR staff use computers? How many total?	0-5; 6-10; 11-20; 21-50; 51-100; 100-200; >200
2.02	Do you currently use an automated HR/Recruitment system?	Yes / No
2.03	Which system (3rd party/In-house) do you use?
2.04	How much did it cost?
2.05	Do you have an employee database?	Yes / No
2.06	Do you have a resume database?	Yes / No
2.07	Do you have a search engine for searching candidates?	Yes / No
2.08	Do you have a company website?	Yes / No
2.09	Does your company use web-based applications?	Yes / No
2.10	What is your corporate intranet bandwidth?	0; LAN; 64k; 128k; 256k; 1MB; >1MB
2.11	Do you use an ERP system like SAP/Peoplesoft etc? If yes which one?

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#	Question	Response	Remarks
2.12	If using ERP, would you like to integrate ERP with the HR system	Yes / No
3.00	Hiring Needs
3.01	No. of people hired per year (including replacements) – average of last 3 years	0-50; 51-100; 101-250; 251-500; 501-1000; >1000
3.02	No. of people to be hired per year in future (including replacements) – average of next 3 years	0-50; 51-100; 101-250; 251-500; 501-1000; >1000
3.03	No. of recruiters in the company
3.04	Current HR budget (including staff salaries)	0-5 lacs; 5-10 lacs, 10-20 lacs; 20-40 lacs; >40 lacs
3.05	Current HR recruitment budget	0-1 lacs; 1-3 lacs, 3-5 lacs; 5-10 lacs; >10 lacs
3.06	Current HR recruitment software budget	0-50K; 50K-1 lacs; 1-3 lacs, 3-5 lacs >5 lacs
3.07	Have you been increasingly hiring MBAs in the HR department?	Yes / No
4.00	HR Software Needs

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#	Question	Response	Remarks
4.01	Salient features of existing HR/Recruitment system (top 5 to 10)	1. 2. 3. 4. 5. 6. . .
4.02	Top 5 drawbacks of the existing system	1. 2. 3. 4. 5.

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#	Question	Response	Remarks
4.03	Key issues faced by your company about recruitment (e.g. Time to hire, Cost to hire, lack of centralized/integrated HR system etc.)	1. 2. 3. 4. 5.
4.04	What would you like a new HR system to do?	1. 2. 3. 4. 5. 6. . .

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#	Question	Response	Remarks
4.05	Would you like a standalone recruitment solution or a comprehensive HR solution with an integrated recruitment module?	Standalone Recruitment software / Comprehensive HR solution
4.06	Do you use your own web site to post vacancies?	Yes / No
4.07	Do you use other sites like Naukri, Monster, JobsAhead etc. to post vacancies? Which site/s?
4.08	Do you get better response from the other websites? How much?
4.09	Is junior HR staff more computer savvy than their superiors?	Yes / No
4.10	Is HR staff keen to automate/Computerize?	Yes / No
4.11	Is senior management keen to automate HR processes?	Yes / No
4.12	Do you use psychometric or similar skill tests during recruitment?	Yes / No
4.13	Would you prefer an enterprise (in-house) solution or a hosted subscription based service (ASP)?	Enterprise / ASP
4.14	Would you like to participate as an early adopter?

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Recruitment Software Questionnaire

#	Question	Response	Remarks
1.00	Company Profile
1.01	Name
1.02	Location
1.03	Contact Name & Title
1.04	Industry Segment
1.05	Company Size – Revenue	<5 crore; 5-10 crore; 10-25 crore; 25-50 crore; 50-100 crore; 100-500 crore; >500crore
1.06	Company Size – Staff	<50; 51-100; 101-250; 251-500; 501-1000; 1001-5000; 5001-10,000; >10,000
1.07	Company Size – Management & Engineering Staff	<25; 26-51; 51-100; 101-250; 251-500; 501-1000; 1001-5000; 5001-10,000; >10,000
2.00	Legacy systems & current infrastructure
2.01	Does your HR staff use computers? How many total?	<5; 6-10; 11-20; 21-50; 51-100; 100-200; >200
2.02	Do you currently use an automated HR/Recruitment system?	Yes / No
2.03	Which system (3rd party/In-house) do you use?
2.04	How much did it cost?	<50K; 50K-1 lacs; 1-3 lacs, 3-5 lacs >5 lacs
2.05	Do you have an employee database?	Yes / No
2.06	Do you have a resume database?	Yes / No

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#	Question	Response	Remarks
2.07	Do you have a search engine for searching candidates?	Yes / No
2.08	Do you have a company website?	Yes / No
2.09	Does your company use web-based applications?	Yes / No
2.10	Do you have corporate internet facility	Yes / No
2.11	Do you have a corporate intranet? Is it a Local Area Network (LAN – single office) OR a Wide Area Network (WAN – connecting multiple offices)	None / LAN / WAN
2.12	Do you use an ERP system like SAP/Peoplesoft etc? If yes, which one and which all modules of the software have you implemented?	SAP / Peoplesoft / Oracle HRIS / Others HR/Finanace/Accounting/Others
2.13	If using ERP, would you like to integrate ERP with HR/Recruitment system	Yes / No
3.00	Hiring Needs
3.01	No. of people hired per year (including replacements) – average of last 2 years	<50; 51-100; 101-250; 251-500; 501-1000; >1000
3.02	No. of Management & Engineering people hired per year (including replacements) – average of last 2 years	<25; 26-50; 51-100; 101-250; 251-500; 501-1000; >1000
3.03	No. of Management & Engineering people to be hired per year in future (including replacements) – average of next 2 years	<25; 26-50; 51-100; 101-250; 251-500; 501-1000; >1000
3.04	No. of HR staff in the company	<5; 6-10; 11-25; 26-50; 51-100; 101-250; 250-500; 501-1000; >1000
3.05	No. of Recruiters in the company	1; 2-5; 6-10; 11-25; 26-50; 51-100; 101-250; 250-500; 501-1000; >1000

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#	Question	Response	Remarks
3.06	Current HR budget (including staff salaries)	<5 lacs; 5-10 lacs, 10-20 lacs; 20-40 lacs; >40 lacs
3.07	Current recruitment budget	<1 lacs; 1-3 lacs, 3-5 lacs; 5-10 lacs; >10 lacs
3.08	Current recruitment advertising budget	<50K; 0-1 lacs; 1-3 lacs, 3-5 lacs; 5-10 lacs; >10 lacs
3.09	Current recruitment software budget (if any)	<50K; 50K-1 lacs; 1-3 lacs, 3-5 lacs >5 lacs
3.10	Have you been increasingly hiring MBAs in the HR department?	Yes / No
3.11	Do you have annual manpower budgeting system?	Yes / No
4.00	HR Software Needs
4.01	Salient features of existing HR/Recruitment system (top 5 to 10)	1. 2. 3. 4. 5. 6. . .

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#	Question	Response	Remarks
4.02	Top 5 drawbacks of the existing system (For example: - Not centralized or offices are not linked - Poor speed / performance - Not adequate features, e.g., ... - Not Web based - Not integrated with other systems - Drag on productivity or lack of interest in the staff about the software due to cumbersome data entry or workflow - ...)	1. 2. 3. 4. 5.
4.03	Key issues faced by your company about recruitment (For example: - Time to hire - High Cost of Hiring - ...)	1. 2. 3. 4. 5.
4.04	In a Recruitment Software, how would you rank inclusion of following features?	Rankings/Weightage
		Unlikely to be used	Sometimes useful
4.04a	Constructing Annual Manpower Plan/Budget for submission to Corporate Management for Approval/Action
4.04b	Constructing “Job Descriptions” for all positions in your company for Personnel Manual

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#	Question	Response	Remarks
4.04c	Constructing “Organization Charts” dynamically	Unlikely to be used	Sometimes useful
4.04d	Composing “Job Advertisements” for simultaneous posting on several job sites
4.04e	Creating an “Online Resume Database” searchable on critical parameters/text etc.
4.04f	Provide usable summary of resumes using HR-database intelligence, e.g. skills, designation etc.
4.04g	Conducting entire recruitment process (shortlist/call letters/ interview schedules etc.)
4.04h	Issue of Appointment Letters/Termination Letters/Retirement Letters etc.
4.04i	Creating “Personal Folders” for each employee for staff administration purpose (Leave/Increments/Promotions etc.)	Unlikely to be used	Sometimes useful
4.04j	Creation of “Skills Inventory / Training Needs / Training Programs / Training Calendar” of the organization
4.04k	Payroll/Salary/Incentive/Variable Pay Administration
4.04l	Annual Goal setting and Performance Evaluation of Employees
4.04m	Dynamically created / searchable database of industry/function wise Salary Trends for Compensation Restructuring / Salary Negotiations
4.04n	Free broadcasting of your vacancies across the country through Print media / Cyber cafes / Placement Agencies

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This image appears to be a section of a "Recruitment Software Questionnaire" dated 22/11/2002 (Page 6/7). It asks for responses on the usefulness/necessity of certain features using a scale (Unlikely to be used, Sometimes useful, Very Useful, Must Have).

Question	Response (Scale)	Remarks
4.04o Creation / Submission of monthly "HR Function Performance Report" to Corporate Management (office wise / factory wise / staff category wise)
4.04p Online processing of "Staff Recruitment Indents/Requests" from any dept. of your organization
4.04q Online tracking / monitoring of each & every stage of your recruitment process.
4.04r Flexible recruitment workflow that allows the company/user to decide its own recruitment process. Also, allows bypassing optional steps
4.04s Any other features that you would like a new Recruitment System to offer?	1. 2. 3. 4. 5. 6.

 

This image is another section of the "Recruitment Software Questionnaire" dated 22/11/2002 (Page 7/7).

Question	Response	Remarks
4.05 Would you like a standalone recruitment solution or a comprehensive HR solution with an integrated recruitment module?	Standalone Recruitment software / Comprehensive HR solution
4.06 Is your recruitment process centralized?	Yes / No
4.07 Do you use your own web site to post vacancies?	Yes / No
4.08 Do you use other sites like Naukri, Monster, JobsAhead etc. to post vacancies? Which site/s?	Naukari / Monster / JobsAhead / JobStreet / 3P / Others-
4.09 Do you get better response from the other websites? How much?	Yes / No Resumes per requirement:
4.10 Is junior HR staff more computer savvy than their superiors?	Yes / No
4.11 Is HR staff keen to automate/Computerize?	Yes / No
4.12 Is senior management keen to automate HR processes?	Yes / No
4.13 Do you use psychometric or similar skill tests during recruitment?	Yes / No
4.14 Would you prefer an enterprise (in-house) solution or a hosted subscription based service (ASP)?	Enterprise / ASP
4.15 Would you like to participate as an early adopter?	Yes / No