Friday, 25 June 1993
Thoughts on NEW SYSTEM
1. Each Excentive would be given a Unique & permanent code No.
This will be "Serially" given - without any significance or linkage (for example no linkage with co. code no.) There should be no need to maintain any "manual register" to know what is the next code no. to be allotted. This should be "ON - LINE" and computer should display (on command) what is the NEXT no. to be allotted.
Until and unless the operator enters to "BOX NO", the transaction is not complete and computer will not allot the Exec. Code No or allow further processing.
This provision/ Stipulation will ensure that we are always able to find (the box) where we have kept the original bio data. Today, this is a MAJOR PROBLEM. We are spending hours to locate original bio - data.
2. Given "Exec. Code" we should be able to find screen. This Screen is essential to be able to contact the executive over the phone (or by sending letter/ telegram) for fixing on interview with client.
Under present System,
1. Given Executive code no (by client over phone), we try to fig. out the where abouts (storage) of the bio data.
2. Get phone no/ address from bio - data.
We should think of a "STANDARD LETER" Which can be printed out (mail - merge) on a command.