ORDER EXECUTION MODULE

 

Order execution module

The enclosed  note email is 5 years old 23rd April 1994

at that time Internet was beyond horizon so it is not surprising that in the enclosed note I have talked about the concept of a help desk with a several technical and commercial support staff taking order over telephone answering queries

the concept of client placing order through Internet tracking or monitoring progress of his order on our website simply did not exist

undo helpdesk do exit even on website it is only a matter of a time before they've become absolute.

more and more companies are losing Internet their website as a centre piece or anchor around which all their business process are centered the current scenario is somewhat life Internet business process or supply train vendors.

but I feel for a most companies at least in USA Europe or Japan the barriers would fall and their be a single interface for employees or suppliers or customers that single interface would be a company's website.

these has already happened with a few large American companies examples of these could be found in a following box first web page is that a suck second webnode mix 3rd business at speed of though Bill Gates with sajida 4th direct from den I'm still reading.

if we had implemented helpdesk 5 years ago that would have been fine it might have even help our staff to get rows to doing business our business over telephone

but having waited I feel it would be wise to simply bypass that stage of evolution altogether and strategic away jump to the concept of fully interactive single interface website

we may still develop our order execution system module 2 around over Internet and thoroughly test it out before merging with the Internet.

This will help us to debunk over internal business process before exposing these process to the public at large because if these process do not perform 100% correctly accurately on our website it might get adverse reaction event ridicule and clients may never return

example what is happening to our membership services editor auto job sort or job mail robot for the last 8 months but our goal has to be clear right now and that is merger of Internet with Internet assuming that implementation of module text months may and June

development of a module 2 order execution covering features in the enclosed notes Tech 3 months may and June and July

testing of a model to text 2 months August and September

development of new website ntbs text 2 months October and November

merger of model 2 into new anti based website text 3 months December and January and February 2000

we are talking of a project time frame of 12 months if we manage these schedule and do you see any reason why we cannot at the end of this 12 months. We should be ahead of all Indian job sites and most of the world drop website

by March 2000 I also expect that in India Internet subscriber base old have grown subset subsequently

many ISP s vote be operational

Internet over cable would have become a reality in cable city cable and Delhi party which expect to launch this by June 99 if this happened million of home TVs will be able to access Internet hinduja alone have 2.3 million cable TV connections in 12 cities

hundreds of cyber cafes would have come up

Internet connection charges would have drawn drastically each letter commer ISP would have to drop prices to be able to enter the free dictionary offering ₹1.8 per hour in Pune and Chennai

e commerce would have become a little easier

in the books mentioned earlier I have underline mark out sentence Paris pages which I owe it with you to read before you start working on module 2

Unless we have the grand picture in front of us we would end up on the periphery

I subscribe to Jack will chase business philosophy with if in any business you cannot be other one or 2 get out of it

to implement this project I'm ready to commit required funds or my own time or therapies organizational support

I am sending this note to you with a request to commit your own personal time or attention or dedicated team of professionals or time frame with bonus penalty process

How soon?

 

Analysis of pending assignments

In terms of number of position and establish value of professional fees which are our important client

obviously more important clients need more improvement variant interaction more frequent return feedback position statement

 

 

consultant Wiz

Nirmit / thakur/ Michelle/ Shankar

 

How much workload does each consultant have at any given point of time

this analysis can be extended to the revenue estimated professional fees that each consultant is handling apart from the number of vacancies that he is handling

Scott help us to decide to provide temporary help or assistance to a particular consultant in a case of overload

to shift some of the assignment to another consultant who might be under loaded

to high your additional consultant in case of situation of permanent continuous overload

to even out workload on different consultant

 

Age Wise chronology

 

April 98 - we aim to executive assignment within 2 months

May 98 oppressive flatter on even faster once order execution model software gets installed

June 98 such time and age month end we must manually compile their statement

July 98 so that we may conclude based on fact and not on launches or case that

August 98 need to put in extra efforts and clear very old backlog   

September 98 we need to add more consultant permanent or temporary

October 98 2 months and therefore we need to stay out our marketing effort s

Assume will receive our profile professional fees within 30 days of the executive joining duty this chart will help us in determining our cash inflow monthly or quarterly or annual analysis like this will tell us in which functional area though we need to built up and inventory of executives

Dear son interview feedback we had arranged some executive to meet you for the position

We would appreciate receiving your feedback and request you to filling the enclosed sheet and send us the photocopy while retaining the original for your records

if you want as to contact with duties who did not attend or organise final interviews or follow up with shortlisted candidates or Saint Louis anymore details resumes

please feel free to phone under sign

Status report or feedback

we had recently arranged some interviews for your organization so we do not seem to have received any feedback on the outcome and would highly appreciate if you will in the feedback details and return to us a photocopy of the enclosed sheet

ideally the enclosed screen should be accessible to a client biology into our extranet and we should be able to enter his feedback directly or online for hours and for him to see at any time of course there has to be proper access control through password

 

Output

Saint row letters to desired ABC r candidate mentioning date or venue or reimbursement or position or address and candidate anola and label printing

regret letter store interview or rejected candidate

one line segment of all LBC are candidate in short all applicants

floppy and above katalog also

printout of executive called for interviews

 

Activity

preparation of advertised draft

release of advertising media

Recipe of application

Brilliant appropriate box files

creating applications

Entering multiple data position

Function marketing technical administration system finance and accounts

trippy reading a BCD isliye

interview assessment Mumbai

 

 

 

3P system design

client Janam kundali

A client companies name

we should say schemes which will us

Addresses phone number fax number senior executive names residential phone number of senior executives

Business related data

All biodata sent till date

All online statement sent till date

All candidates interviews super with remarks shortlist HTC data missile linear softwares made

 all executives appointed through hours and their date of joining in client company

Belonging to client company who have registered with ishwar not send their Vedas to the client all purchased the order say really each individual purchase order restraining order placed on behalf of all letters return to client correspondence file or letters received from client whether therapy club members and if so all membership related information.

Accounts related screen

commitment charges received adjusted balance purchase order wise or after total

all invoices raise and check received it to receive check number mount date and details

all credit note debit note detail

invoices of our advertise agency amount wise balance wise check wise

This information will be very useful if ever have a system under which each one of our own marketing manager is exclusive working for a set of clients this will help us judge the managers performance.

 

3P system design

order execution model

given purchase order number

we should find

status on progress report

biodata sent

online treatment sent

interviews arranged all person interviewed

interview feedback

persons appointment join

advances

invoices

payment

balances

expenses incurred - on our own

-          on clients behalf

correspondence

 

 

Production control system

purchase order register esr register

serial number wise and therefore did wise chronologically file of all purchase orders giving bare and minimum details of purchase order number and date unclaimed company and position and more or advanced expected or not expected kind request formal or informal

by 200 out of a specific purchase order number we should get food status or details reply that purchase order

 

Order execution summary

This statement can be broken up into 2 separate statements as follows completed order statement

pending order statement

Last column status out disappear in its place will come a column for invoice number amount date check number and cumulative invoice value cumulative payment value last column play spy cumulative invoice value which is the same as cumulative order belonging value

 Purchase order system

purchase order details

offer terms and details

advanced details

invoice advance adjustment details

order execution details

search list details

biodata send details

Interview call letter sent details

person attended

confirmation receipt

person shortlisted by from interview

person finally interviewed

appointed person

issue up appointment letter sent to 3P

 

Order execution activities can also be divided as

executive search related activities –

job description

male specification

search parameters

access

advertisement

shortlist

bio datas

computer realization

 

administrative record keeping statistical activities –

send shortlist biodata

call letters

interview schedule

confirmation s

order acceptance

order delivered

order closed

transfer to certificates module

 

accounting activities –

Terms

Advance

Advantage Adjustment

Progress Payment

PP adjustment

Invoice

25% Payment

75% Payment

 

Order Execution System

In the enclosed charts I have shown the floor information odds screen of information taking place.

Each Stream like a thread.

We must visualise 100 threads which gets hopeless by entwined and if all 100 are same colour black and white imagine trying to untangle them on nearly impossible task.

It would be a Gordian Knot but in a business situation you cannot take a shot cut it and move ahead.

but if each of the 100th threads was of a different colour there can be somehow even then it would take a long time to on travel Saints shades court definitely similar.

but if it was not only of a different shades but all the threats and laid down parallel to each other then the task to trade dress either on the tour ends become quite simple.

our job is to advise system that is so simple that we can catch the threat at any point of time or length and trace the entire length within minutes.

what is required to give or assign a unique number 2 each client or each candidate or each purchase order r esr .

As far as candidate are concerned we have already decided that each would have a unique serial number which is unconnected with the company code number so that part or requirement will be taken care of.

now come to the client or company code number.

today we have provided certain blogs of numbers within each industry to get the totalling above 10,000.

this is against CMI e list of 2300 companies from other database have 3000 listed companies but are clients would be a small partnership firm man man not figure in our master code or companies there are 10s of 1000 such companies.

therefore I suggest we assign a unique serial number as purchase order number.

to each incoming request or order as soon as one is received.

I think there's provision perhaps already exists.

what is required is to implement the same as soon as revised H3 P system is installed

but in the meantime we should prepare a manual register a list in which we should compile all pending order details.

this is because not every client has filled in and ESR. somehow describe their requirement in a letter or even phone some have sent to tabulation covering 5 or 6 vacancies.

we should treat each vacancy as a separate distinct purchase order. because we are getting advance for each vacancy and raising invoice for person appointed.

of course I will may okay but if this is the right thing to do in case example will you or finolex orders 100 of sweaters or 20 plant operators which are identical.

there may be no advantage in creating 10 or 20 purchase order numbers we will increase a lot of work by duplication.

each purchase order must be immediately acknowledged on standard letter could be advised unclaimed should be requested to use the purchase order number assigned in all future correspondence for Q reference or response.

hi force a note to distant time when certain privileged clients who give minimum so much business to us every year may be allowed to access server order execution module.

using modern password of client purchase order number and be able to find out the order execution status

on their own

at any time

without intermittency of 3 personal we should try to make these part of our system transfer to the clients.

2 begin with we should make transparent to our sleeves.

Bill gates Michael Dell advocate in their book published in 1999.