APPLITECH SOLUTION
ASL/3P/ OES/ PT/ 01
March 16, 2001
To
3P Consultants Pvt Ltd.
Lok Bharti Complex,
Marol Industrial Estate,
Andheri (E)
Kind Attention : Mr.Heman C
Parekh
Dear Sir,
Sub : Payment terms and the
additional scope of work in Order Execution System
This refers to our letter dated
February $22^{nd}$ 2001 and the subsequent discussions we had last week by the
undersigned and Mr.Neeraj Rathi with you on the additional scope of work and
the Change Request in the Order Execution System.
As per our quotation
no:ABL/BOM/KS/3P-CR/1dated,february $21^{st}$ 2001, the price of the additional
scope and the Change request works out to Rs. $2,83,500.00$(Two Lakhs eighty
three thousand and five hundred only). This price itself has been calculated at
a substantial discount with a man month rate of Rs.60000 per man month,
resulting in an effective man month rate of Rs.40, 500 payable for the
additional work by 3P Consultants.
After our discussions, we have
further reduced the same to Rs.2, 0000.00 (Rupees two lakhs only),
considering the long term associations we intend to have with 3P consultants.
We would like to inform you that this has been done as a very special case,
with the changes being carried out in the module, at a rate far below the break
even for the man efforts it would require.
As per our discussions, we would
make the following changes in the payment terms for the Order Execution System.
- Total order value (including the Change Request
and additional scope) : 10,25,000.00
- Advance paid : 1,98,000.00
- Payable against Design, documentation :
1,85,000.00 (as per the P.O)
- Against testing, implementation : 2,23,300.00
30 days from the date of
implementation : 2,23,300.00
60 days from the date of
implementation : 2,23,300.00
90 days from the date of
implementation : 25,000.00
We have enclosed the invoice for
the advance received Rs.1,85,000 and the invoice for the amount Rs.1,85,000.00
payable for the design documentation submission for your kind perusal.
We hope the payment terms are in
line with your acceptance and we request you kindly expedite payment for the
installment due for the design documentation at the earliest.
Thanking you and assuring you our
best services at all times.
For Applitech Solution Ltd,
[Signature]
Manager - Sales
Encl: as above
Applitech Solution Limited
THREE P CONSULTANTS PVT. LTD.
B-1. Lok Bharti Complex,
Marol Maroshi Road, Andheri (E),
Mumbai - 400 059. INDIA
Tel. : (91-22) 850 5800
Fax : (91-22) 850 6672
E-mail : contact@3pjobs.com
Web : www.3pjobs.com
Oct. 23, 2001
Mr. Mangesh Deshpande
Applitech Soultions Limited
102, Rock garden, 1st floor
Opp. Laxmi Industrial Estate
New Andheri Link Road
Andheri (West)
Mumbai - 400058
Dear Mangesh
Order Execution System
This has reference to our recent
telephonic discussions re: outstanding payments against our revised order dt.
Sept. 14, 2000 (-amendment of our original order dt. Aug. 24, 2000), valued a
total amount of Rs. 8.25 Lakhs.
Subsequently, vide your letter
no. ASL/ 3P/ OES/ PT/ 01 dt March 16, 2001, you requested that the order value
be raised to Rs. 10.25 Lakhs (all inclusive), in view of the changed
requirements. We are, hereby, pleased to accept your request and revise the
total, all inclusive, order value to Rs. 10.25 Lakhs. All other terms
and conditions, mentioned in our handwritten orders (original dated Aug.
$24^{th}$ and the revised one dated Sept. $14^{th}$) remain the same.
Against this total order value of
Rs. 10.25 Lakhs, we have so far made following payments:
|
Our Cheque No |
Date |
Amount (Rs. Lakhs) |
|
412945 |
14 Sept. 2000 |
1.65 |
|
792096 |
29 May 2001 |
1.65 |
|
Total |
3.30 |
This leaves a balance of Rs.
6.95 Lakhs yet to be paid, for which, we have received your Invoice No: ASL/
ERP/ 09/ 01 dated $10^{th}$ Sept. 2001.
Against above mentioned invoice,
enclosed find our Cheque No: 522437 dated 22 Sept. 2001, for Rs. 2.0 Lakhs.
This leaves a balance of Rs. 4.95 Lakhs, which we hope to pay...
Member of Foster Partners Global
Network
(The U. S. alliance firm of KPMG
Peat Marwick LLP).
in stages, as the installation/
implementation and debugging continues over the next few weeks.
At this stage, I wish to bring to
your notice the following:
- Some problems were found during the last visit of
Yogesh on $4^{th}$/ $5^{th}$ Oct. Of these, he could rectify only some
while he was here. As far the rest were concerned, he went back and sent
us a "patch" on $16^{th}$ Oct.
- At your request, we installed this patch ourselves
and thereafter found some more problems, which were e-mailed to
Neeraj on $19^{th}$ Oct (two emails were sent to him). He sent a detailed
reply on the same day. However, we are not satisfied with his explanations
with regards to some of the points raised by us. We have brought this to
Neeraj's notice vide our email dt. Oct. 22 (yesterday). I enclose
herewith all our email exchanges in a tabular manner, so that you can
easily understand what we are trying to convey.
- In our second email sent to Neeraj on the afternoon
of Oct. 19, we have raised the issue of the "Proposal". I
have also explained this to you over the phone.
As a Marketing Manager,
you will understand that no proposal/ quotation ever gets accepted by any
client at the first shot itself. As discussions/ negotiations continue, many
"revisions" take place. These could include
- Scope of work
- Delivery period
- Total order value
- Billing cycle (stages of payment)
- Other commercial terms and conditions etc. etc.
You are aware that, this is
precisely what happened in case of your own first/ original "proposal"
for the Order Execution System!
Now imagine that had you used the
same "proposal module" which you have delivered to us and
which you insist that we use! In such a case, you would never have been able to
get/ execute our order! It is therefore imperative that the system allows...
- any no. of revisions/ amendments of a
proposal before generation/ finalization of a Sales Order (SON)
- revision/ amendment in any of the items
mentioned earlier
In fact the system must have the
**flexibility to change/ amend any item/ terms, even after a formal SON has
been released/ confirmed by the client – exactly what I am doing right now thru
this letter, viz: agreeing to revise upward the total order value from Rs. 8.25
Lakhs to Rs. 10.25 Lakhs.
At this stage, I would also
request you to ensure that the following documentations are delivered to
us, as soon as ready:
- Data Dictionary
- Data flow Diagram (upto final payment stage)
- Decision Table
- Statement of processes
- User Manual/ Operating Manual
- Source code
With regards
[Signature]
H. C. Parekh
No comments:
Post a Comment