Hi Friends,

Even as I launch this today ( my 80th Birthday ), I realize that there is yet so much to say and do. There is just no time to look back, no time to wonder,"Will anyone read these pages?"

With regards,
Hemen Parekh
27 June 2013

Now as I approach my 90th birthday ( 27 June 2023 ) , I invite you to visit my Digital Avatar ( www.hemenparekh.ai ) – and continue chatting with me , even when I am no more here physically

Monday 30 October 2000

ORDER EXECUTION SYSTEM -FEATURES & FUNCTIONS

Feature/ Functionality
 1. "It would be a client - server based solution with WEB - ENABLED COMPONENTS, for future expansion and integration, using web - technology"
2. Auto mailing to candidates short listed.
3. Extensive MIS Reports Balance of Payments for each P.O./ Client etc.
Documentation of follow - up for the Balance of payment
MIS reports of the cases handle, advance given, B.O.P./ Receivables etc., client - wise, P.O. Wise, Consultant – wise & Date - wise.
B.O.P. reminder for each client, P.O, documentation on correspondence on follow - up
4. Audit trail
5. Auto - emailing the alerts to the potential candidates about the new requirements. Auto email to candidate once the client selects the CV for a particular assignment.
6. Alerts to the clients on the availability of new CV's as per their requirement.
7. All the correspondence with the client & the candidates.
Logs of who accessed what files when (S / 1)
Integration of server based "call - centre", permitting "access" (as per rights) to monitor order execution process to
·     Consultants (immediately /now)
·     Clients / candidates / Experts / Asso. etc. (Later)
Intranet - Extranet - Internet (Migration)
Auto generation of Shopping Basket Summary (Client/ Consultant/ Branch/ Industry/ Func/ Desi. Level/ Date wise)(F/3)
Follow - up of each / every shopping Basket (F/ 3)

 P.O. Summaries (Just like shop. Basket Summaries) (F/3)
Auto Generation of Invoices
Client/ Value - wise OUTSTANDING statements (F/4)
Automate all communications & Maintain a log   (F/4)
No data should be required to be entered twice (G/1)
Advertised vacancy to be treated as P.O.  (G/1)
All searches (of any type) in OES to start by clicking on a CORPORATE NAME (Which is the ANCHOR Point/ Main  Gate) All entry, only thru CORPORATE name.
Every data/ Field to be linked to a CORPORATE NAME  (G/2)
Determination/ fixation of ACTIVITY STANDARD TIME (AST) before start of an assignment (G/2)
Comparison of ACTUAL ACTIVITY TIME (AAT) with AST & reporting "Variance" (G/2) (Built - in " Consultant - Productivity" measurement for performance evaluation)
In case of "ON - LINE SALE OF RESUMES", the order Execution Module Should
·     Calculate amt. payable by client
·     Automatically send and "offer / quotation" to client.
·     Sent relevant/ concerned resumes to client as soon as concerned consultant (who is handling that shopping Basket) has entered the D/D details in the O/E module.
 "We have also included the Finance Management Module as per your "suggestion"
"we have taken care that the system proposed would cater your future requirements of integration with the web - enabled applications "....." It would be a Client Server based solution with WEB ENABLES COMPONENTS for the future expansions and integration using the web - technology"
Documentation of follow - up for Balance of Payment B.O.P. reminder for each client, P.O, documentation on Correspondence on the follow - up.
    - MIS Daily/ Weekly/ Monthly statistics
           - 3 Dimensions (No. / Time Frame/ Rewards)
           - Interview Feedback from client
           - Order Backlog / Pending Assignment Analysis
           - 10 standard statements.
    - Interview Follow - up
           - Follow - up with our own staff/ candidates/ clients
           - 18 Screens (pop - up) of paperless office
           - Order Execution Master Chart
           - Help Desk & Queries.
           - Shopping Basket as P.O. and follow - up
           - P.O. - Summaries should get generated
           - List of all resumes ever sent to a given client
    - For a given candidate, which are the clients to whom his resume is sent ever
    - Integration of server - based call - centre, permitting access to monitor O/E/ to consultants   (Only)
    - "Pop - Up Screens" thru manual typing
    - Auto email of std. letters/ fax.  
"Annotation" of all incoming/ outgoing Communications (email/ fax/ letter/ phone - call) with "keywords" letter using      a COMMUNICATION WIZARD & creating a chronological "string history" for other Execution follow - up
  Corporate Profiles
      . Data Capture Screen AND
      . Data base structures
must be same, whether offline or online
Editing or Corporate Profiles
     . Offline by consultants
     . Online by concerned "Personnel Manager"
Future integration our order Execution System with
ORACLE FRONT OFFICE SUITE
Automatic extraction/ Creation of
     . Phone database
     . Fax database
     . Email database
     . Postal address database
     . Mobile No. database
Incorporation of PIM (Personal Info. Mgmt) Software’s into
 order Execution Module
- Capability to move from "Help Desk/ call - centre
              To
"Fully interactive web based Single Interface"
- Capability to integrate in future IVRS for capture of resumes.
- Follow up/ Reminder (Communication) strategy to cover all modes (viz); phone/ fax/ email/ sms/ wap/ letter
- Online sale of resumes (after online quotation), to be capable of receiving/ accounting payments over internet
- Trigger for "follow - up" reminders what/ who/ when/ whom (Morning Greeting Screen to each Consultant)
- Unique code no. for each CORPORATE.
h.c.parekh