Hi Friends,

Even as I launch this today ( my 80th Birthday ), I realize that there is yet so much to say and do. There is just no time to look back, no time to wonder,"Will anyone read these pages?"

With regards,
Hemen Parekh
27 June 2013

Now as I approach my 90th birthday ( 27 June 2023 ) , I invite you to visit my Digital Avatar ( www.hemenparekh.ai ) – and continue chatting with me , even when I am no more here physically

Tuesday, 31 January 2023

Order Execution System Change Requests

 

FAX________________

Attn:      Mr. Neeraj Rathi

                Applitech Ahmedabad

 

 

Dear Neeraj

 

Change Requests

 

 

I refer to the Report format faxed on  Dec. 25. I could not attend to this as I was extremely busy yesterday.

 

I have gone thru the these proposals of yours , which require minor modifications

 

I enclose my counter-proposals, in corporating the changes desire. If in doubt, do send me a fax / email

 

As far as

 

-        Item #7 (Ally wise order Report)

-        Ref. check & Regret letter

-         

Are concerned, I will send our drafts in  2/3  days

 

Enclosed:

Formats for Report          Nos: 3 / 4 / 5 / 6 / 8          (Serial 15)

                                                No: 11                                   (Serial 17)

 

 

cc: Mangesh (Mumbai)

cc: Mr. Sahid Sayyed





 


 

SERIAL  NO. 15  /  Change Request No. : 2 / Item No. 3

                                                                                                                                                                Dec. 27, 2001

 

PRELIMINARY INTERVIEW – ORDER WISE REPORT

 

From (date) _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ To (date) _ _ _ _ _ _ _ __ _ _ _ _ _ _ _

SON

(Reverse Chrono)

Client Name

Position

(Vacancy Name)

 

Consultant Name

Interview

Panel

Preliminary Interview Scheduled Dates

Clickable

---------

Values

 

 

 

 

 

 

 

 

 

 

 

Notes

 

Ø  This “SUMMMARY” statement covers ALL sales orders / ALL clients / ALL consultants.

Ø  Clicking on any particular SON, should open up another window / screen, where, one can view Reports No.: 45      for that SON.  Closing the new window, would return to original  screen.

Ø  If , for any given (one) position, several candidates  are  “Scheduled” to be interviewed on different dates, then, one below another, all these different dates must appear in the last column


 

SERIAL  NO. 15  /  Change Request No. : 2 / Item No. 4

                                                                                                                                                                Dec. 27, 2001

 

PRELIMINARY INTERVIEW – PARENT GROUP WISE REPORT

 

From (date) _ _ _ _ _ _ _ __ _ _ _ _ _ _ _

To (date) _ _ _ _ _ _ _ __ _ _ _ _ _ _ _

Parent Group Name

 

    Clickable on a drop-down list

Client Company Name – alpha. (belonging to this group)

SON

(Reverse Chrono)

Position

(Vacancy Name)

 

Consultant Name

Interview

Panel

Preliminary Interview Scheduled Dates

 

12356

---------

42986

 

 

 

 

 

 

 

 

 

Notes

 

Ø  Clicking on any particular SON, should open-up another window /screen, where, one can view Report No.: 44  for that sales order. Closing the new window would return to original screen.


 

SERIAL  NO. 15  /  Change Request No. : 2 / Item No. 5

                                                                                                                                                                Dec. 27, 2001

 

PARENT – GROUP WISE BIO-DATA SENT REPORT

 

From (date) :

To (date) :

Parent Group Name

 

 


                                Clickable drop-down list

Client Company Name – Alpha. (belonging to this group)

SON

(Reverse Chrono)

Position

(Vacancy Name)

PEN

Affiliated ID No.

Candidate Name

Date on which resume Sent

 

 

12345

---------

Clickable

 

 

 

 

 

 

 

 

 

 

 

 

Notes

 

Ø  Clicking on any particular SON, would open-up another window /screen, where, one can view Report No.: 36  for that Sales Order. Closing the new window would return to original screen.

 

 

 

 

 

 

 

 

 


 

SERIAL  NO. 15  /  Change Request No. : 2 / Item No. 6

                                                                                                                                                                Dec. 27, 2001

 

PARENT – GROUP WISE INTERVIEW HELD REPORT

 

From (date):

To (date):

                            

Parent Group Name

 

           Clickable drop-down list

 

Client  Name  (Alpha)

SON

 

Position (Vacancy Name)

 

PEN

Affiliated ID No.

Candidate Name

Date of Interview

Interview Round No.

Result

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

SERIAL  NO. 15  /  Change Request No. : 2 / Item No. 8

                                                                                                                                                                Dec. 27, 2001

 

“ALLY (AFFILIATE) WISE BIO-DATA SENT” REPORT

 

From (date):

To (date):

                            

Type of Affiliate

Clickable drop-down  

Name of Affiliate

                            

       Clickable drop-down  

Whose Resume

Was Sent?

To whom was it sent ?

 

When was it Sent?

For which Positin was it sent?

Against which

Sales Order

was it Sent?

If this candidate got appointed

 

PEN

Candidate Name

Client Co. Name

Date Sent

Position

(Vacancy Name)

SON

Final Invoice

No.

Invoice

Amount (Rs.)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Note

To enable preparation of this REPORT, Shopping Basket is being modified so that, corresponding to each  PEN (Appearing on every Shopping Basket), there will be

-        Affiliate ID No.

-        Affiliate ID type                         from  which, resume, bearing that PEN has arrived.

-        Affiliate ID Name

 

 


 

 

SERIAL  NO. 17  /  Change Request No. : 2 / Item No. 11

                                                                                                                                                                Dec. 27, 2001

 

“ALLY (AFFILIATE) WISE BIO-DATA SENT” REPORT

 

From (date):

To (date):

                            

Branch:

Consultant:

Client Name

                            

       Dropdown  List

Contact Person:

Designatin:

Phone No.:

Email:

SON

(Rev.

Chrono)

Final

Invoice No.

Invoice Date

Invoice

Amt.

Rs.

Amount Received So Far

Amount Remaining to be received

TDS

status

Colsure Status

Reason for

closure

Remarks

 

 

3245

 

42/8-8-2001

45000

30000

15000

 

 

 

 

 

63/12-9-2001

11000

11000

-

 

 

98/1512/2001

18000

-

18000

 

 

 

 

 

 

 

 

 

6389

 

 

 

 

 

 

 

 

 

 

 

 

Note

Ø  All types of Invoice must be shown (eg. Minm  Search / Adv / Prog. Payment / OOP Exp / Final Invoice etc.

Ø  There could be more than one cheque payments against any given invoice. All must be added up to compute “ Amount Remaining to be Received”.


 

 


APPLITECH – Mumbai                                                                                                             August 24, 2000

 

Dear Mr. Sudhakar:

 

                                                                        Order Execution Module Software

                                                                        Your offer dated August 21, 2000

 

I refer to your offer and our discussion on Aug. 21. Unfortunate  we could not meet today (as planned) but Mr. Cyril Ovely could spare sometime either on 29th (Tue) or on 1st Sept. (Fri) and I await your early confirmation.

 

In the meantime, I have gone  thru your offer. I enclose my comments on your “terms” as ell as some observations on the “Scope of Work / Features”.  Most of these are merely a SYNOPSIS of the notes given to your earlier.

 

I am sending 2 copies, so that you can handover one copy to Mr. Tripathi or make a photocopy  and send to Tapan.

 

As far as the price and the delivery period quoted by you is concerned, I do not wish to bargain but I want your assurance that there will be no compromise on QUALITY as far as in corporations of features / functions and upgradeability is concerned. You may treat this as our Purchase order and collect your cheque during your next visit

 

With regards

HCP

                                                                                                                                                        cc: Mr. Cyril Ovely

 


 

GENERAL COMMENTS

 

Ø   No data should be required to be entered twice

Ø  We should be able to “CUSTOMISE’ any statement / report simply by

·         Clicking on desired “fields”

·         Allotting “Sequence-of-appearance” to each such field.

If such statement / Reports are meant to be sent to any  outsider (client / candidate / Associate etc.), the same cannot be generated / printed – out / faxed / e-mailed.

 

WITHOUT

 

entering P.O. details

Statements / Reports generated for internal use can only be seen / viewed on Screen but cannot be faxed / emailed / printed  / copied.

 

Ø  Any vacancy / position advertised by us in print-media (whether for a client or for ourselves) must be treated as a Purchase Order, which must get “linked” to be the “Advt. No.” AND position / vacancy No. as well.

Ø  “Client Name” is the Anchor-Point / reference point. This is what all of us remember and all search, will normally start  by “Clicking” on a client’s name in a dropdowns list.

 

This is the MAIN – GATE thru which we should enter the

                                       

ORDER EXECUTION MODULE

 

We should NOT be able to enter O/E module WITYHOUT entering / clicking CLIENT NAME !

 

Every data /field should, somehow get linked to “Client Name” (or a “potential – client” name ? – eg. and inquiry form a client which may or may not result into an order)

  

Ø  “Individual Activity Time” permitted to a Consultant for each of the 21 activities should be standardized & FROZEN in advance.

 

 

This will called

“ACTIVITY STANDARD TIME”

 

If, in a particular PO, the concerned consultants feels that any particular AST needs to be changed, he / she should approach Nirmit for modifying. This cannot be changed unilaterally.

 

In course of time (at a later date) these ASTs  will also be visible to the concerned client, when we permit him SELF – MONITORING  (over extranet / internet).

 

Actual activity time taken (AAT) will be compared with AST and variances (-cumulative also) will be calculated for each P.O.

 

These + / - v variance will form the basis of evaluation of the performance of a consultant in execution of that particular assignment.

 

When a consultant has completed 20 order / assignments, it should be possible to plot consultant-wise FREQUENCY DISTRIBUTION CHARTS of variances / AAT.

 

Built- In productivity measurement of each consultant has to be a KEY-FEATURE of O/E module.

 

Ø  The O/E module must be able to access the existing databases directly  and there should be no need to construct fresh / new masters of candidates & clients.

Our database is in Oracle 8i and we will make available the database structure to Applitech.

 

Ø  Back End

Oracle 8i is ok. We have licensed copy. We are trying to get version 2.0 + IFS (Internet File Server)

Ø  Front End

Our  Mr. Cyril Ovely will advise you on this

 

Ø  Our Website

Not only, you should thoroughly study the present “functionality / interactivity” of our website but also obtain a through understanding of changes being planned,  form Mr. Cyril Ovely, who is working on this. Any failure in this, may result in waste of time / effort / money all around.

 

For “junior – level” candidates (College Student / Fresh Graduates / Others drawing annual salary of < Rs. 2 Lakhs) we are planning to “Sell” their resumes (to an online recruiter) for a fixed amount per resume.

 

Such persons, would have, in advance, authorized us (while filling in their resume form online on our website), to “forward” their resumes to our online /offline corporate-clients, without taking / obtaining their permission each time their resume gets shortlisted.

 

When an online shopping – basket arrives (or is created offline by one of our consultants thru localized resume-search, for an offline client), the order Execution Module, should be able to

 

Ø  Calculate the amount payable by the corporate client

(e.g. 10 resumes x Rs. 500 / resume = Rs. 5,000)

 

Ø  Sent out an “offer /quotation” automatically to the concerned  client by email (standard letter where blanks get filled-in automatically in case of online shopping basket or manually by consultants in  case of an offline search)

asking client to send a D/D of Rs. 5000/-

 

Ø  Send-out (i.e. email)  10 full resumes (with name /contact details) to the concerned corporate client as soon as D/D is received & details are entered in  O/E module against that specific Shipping Basket NO / Client Name

 

This “ONLINE SAE OF RESUME” feature is not mentioned anywhere in the folder given to you earlier since this is a recent development

 

This is however, one of the most  CRITICA / IMPORTANT  feature of the Order Execution Module, which requires perfect / seamless integration with our website – based process of

 

ð Online Resume-search by headhunter

ð                shortlisting by             

ð                filling up of shopping Basket

ð                 arrival of SB at our office, triggering the ORDER EXECUTION MODULE.

This “triggering / activating” is keyword !

COMMENTS ON “TERMS QUOTED BY APPLITECH VIDE THEIR QUOTATION DATED AUG.  21, 2000

 

GENERAL

 

1.       Source code will be handed over to 3P and will become intellectual property of 3P

 

2.       Applitech will not undertake development / deployment of similar “Order Execution Module” for any other recruitment agency / executive search company / placement company or any un-incorporated individual engaged in similar business, whether or not such a firm / individual has an internet website or not.

 

3.       Applitech will not divulge and  / or part with any procedure / business process / document / system / records /software applications etc. which it has obtained                to, during the course  of this assignment at 3P consultants and used by 3P Consultants, to any other firm /individual.

 

LICENSE FEE

 

We do not require the O/E module software to be installed at any other site but it should be capable of being accessed & operated from any of our branch – offices , which we propose to interlink thru VPN.

 

There will be no local processing / nor any database residing in the branch office computers but all “access / Operation” by any branch must be “logged”.

 

On branch-office computers, there will NOT be any floppy /CD drive/ tape drive.

 

Although there will be local printers, all “print-commands” must be given by central server in Marol.

 

 

 


 

TRAVEL & STAY

                (For visits to Bombay)

 

 

 


During

Travel Reimbursement

Stay Reimbursement

(boarding & Lodging)

Design / coding / implementaiton / training stage.

One-way 2nd A/C Fare

(Ahmedabad to Mumbai)

 

NIL

 

During 90 day warranty period

One-way, 2nd A/C Fare

(Ahmedabad to Mumbai)

NIL

Beyond Warranty Period

One-way, 2nd A/C Fare

(Ahmedabad to Mumbai)

Rs. 2500/-

Per man day (if stay is overnight)

               

 

 

 

 

 

 

 


 

PROJECT EXECUTION PLAN

&

PAYMENT SCHEDULE

(Fees will be payable on completion of each stage)

 

Stage

Deliverables 

No. of Days

Fees

O

Place order

 

20%

1

Detailed System Requirement Study (SRS) DOCUMENT)

10

 

2

Detailed System Deign Document (SDD)

-        ER diagram / Screen Prototypes

-        Final Data Model / Data Dictionary

-        Updated Process Description

-        Screen design Document

-        Menu Design Document

30

20

3

 

Implementation Schedule

 

40

20%

4

Executable Software Installation

+ All documentation

                System Documentation

                User  Manual

                Operational Manual

+             Training

20

20%

5

Debugging till fault-free operation of software

40

20%

 


 

FEATURE

Required

Included ?

 

Now

Later

 

Ø  MIS

Daily / Weekly / Monthly Statistics

(See note dt. 3-9-93)               

 

ü

 

 

Ø  3 Dimension (No / Time Frame / Reward

(See note dt. 17-9-93

ü

 

 

Ø  Interview Feedback from Clients

(See note dt. 27-4-96)

ü

 

 

Ø  Order Backlog ? Pending Assignment Analysis

(See note dt. 29-11-98)

(PRIORITY – MATRIX)

ü

 

 

Ø  10 standard Statements

(See note dt. 11-7-93)

ü

 

 

Ø  Interview Follow-Up

(See notes dt.                             25-6-93

                                                         31-3-94

                                                         7-5-97

                                                         27-5-97)              

ü

 

 

Ø  Follow-Up with our own staff              (30-3-94)

 

                                            Candidates          ( “ )

 

                                            Clients                  (29-3-94)

ü

 

 

ü

ü

Ø  Chasing Events & Activities

(To send what -when -whom)

(note dt. 30-3-94)

ü

 

 

Ø  18 Screens (Pp-up?) of Paperless Office (12/11/94 & 26/11/94)

ü

 

 

Ø  Order Execution Master Chart

(notes dt.  2/9/93 & 1/2/94)

ü

 

 

Ø  Help Desk & Queries

(notes dt. 23/4/94 & 16/11/94)          

ü

 

 

 

FEATURE

Required

Included ?

 

Now

Later

 

Ø  Integration of “phone-in “resumes

(IVRS – Speech to  Text conversion)

Into our Resume Database

(See quotation received form Ramshayam) – Instamail.com

 

ü

 

Ø  Integration of

Navin.Com

ü

 

 

Ø  Integration of “Text-to-speech”

(email delivered over POTS)

ü

 

 

Ø  Automatic Generation of

“shopping Basket Summary”

(See chart dt. 25/5/99)

Foolproof / relentless / unforgiving / unyielding

Follow-up of each and every shopping  -basket arriving over our website is THE FUNDAMENTAL PROCESSS (CORE PROCESS) of our O/E Module. This  O/E process to be treated as UNCOMPLETE) till one of the following EVENT takes place

Collection of total professional -fees at the end of a “successful” execution

Cancellation of order by the client

Basket did not result into an Order Shopping Basket Summaries should be

w    Client wise

w  Consultant wise

w  Text Box: Search
Parameters
Branch -wise

w  Industry – wise

w  Function - wise

w  Designation – Level wise

w  Chronological (data-wise)

w  Basket No.wise / P.O. wise

w  Citi wise

 

 

P/O summaries should also get generated just like shopping Basket summaries.

 

ü

 

 

 

ü

 

 

 

 

 

 

 

 

 

ü

 

 

ü

 

 

 

FEATURE

Required

Included ?

 

Now

Later

 

Ø  List of all the resumes ever-sent to a given client (part of client Janam-Kundli / History)

ü

 

 

Ø  For a given candidate, which are the clients to whom his resume was sent ever ? chronologically

 

ü

 

 

Ø  Order Execution Module must be integrated with automatic

● generation of Invoices

● Client wise / customer-wise outstanding statements (chronologically & value -wise)

ü

 

 

Ø  O/E module must automate all communications (phone / fax /snail/mail / e-mail /video-conference0 of a consultant with

● clients (Terms / quotes / Schedules)

● candidates (Interview letter / Interviews – Calls)

● Associates

● Interview Panel Experts (Dates / venue) & maintain a Log / Jam Kundli)’

Integration of e-CRM of TALISMA ? must use STANDARD LETTERS (modifiable by a consultant) for email / fax / snail-mail, wherever appropriate

 

ü

 

 

Ø  Features in corporate (and worth  copying) in the online “client order tracking” systems found on

● www. Jobstreet.com

● www. durakis.com

● www. Alltimesjobs.com

 

ü

 

 














































































 

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