FAX________________
Attn: Mr. Neeraj Rathi
Applitech Ahmedabad
Dear Neeraj
Change Requests
I refer to the Report format faxed
on Dec. 25. I could not attend to this
as I was extremely busy yesterday.
I have gone thru the these proposals
of yours , which require minor modifications
I enclose my counter-proposals, in corporating
the changes desire. If in doubt, do send me a fax / email
As far as
-
Item
#7 (Ally wise order Report)
-
Ref.
check & Regret letter
-
Are concerned, I will send our
drafts in 2/3 days
Enclosed:
Formats for Report Nos: 3 / 4 / 5 / 6 / 8 (Serial 15)
No:
11 (Serial
17)
cc: Mangesh (Mumbai)
cc: Mr. Sahid Sayyed
SERIAL NO. 15 /
Change Request No. : 2 / Item No. 3
Dec.
27, 2001
PRELIMINARY INTERVIEW – ORDER WISE
REPORT
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From (date) _ _ _ _ _ _ _ __ _ _ _
_ _ _ _ To (date) _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ |
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SON (Reverse Chrono) |
Client Name |
Position (Vacancy Name) |
Consultant Name |
Interview Panel |
Preliminary Interview Scheduled
Dates |
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Clickable --------- Values |
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Notes
Ø This “SUMMMARY” statement covers ALL
sales orders / ALL clients / ALL consultants.
Ø 
Clicking on any particular SON, should open up
another window / screen, where, one can view Reports No.: 45 for that SON. Closing the new window, would return to
original screen.
Ø If , for any given (one) position,
several candidates are “Scheduled” to be interviewed on different
dates, then, one below another, all these different dates must appear in the
last column
SERIAL NO. 15 /
Change Request No. : 2 / Item No. 4
Dec.
27, 2001
PRELIMINARY INTERVIEW – PARENT GROUP
WISE REPORT
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From (date) _ _ _ _ _ _ _ __ _ _ _
_ _ _ _ To (date) _ _ _ _ _ _ _ __ _ _ _ _
_ _ _ |
Parent Group Name |
Clickable on a drop-down list |
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Client Company Name – alpha.
(belonging to this group) |
SON (Reverse Chrono) |
Position (Vacancy Name) |
Consultant Name |
Interview Panel |
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12356 --------- 42986 |
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Notes
Ø 
Clicking on any particular SON, should open-up
another window /screen, where, one can view Report No.: 44 for that sales order. Closing the new window
would return to original screen.
SERIAL NO. 15 /
Change Request No. : 2 / Item No. 5
Dec.
27, 2001
PARENT – GROUP WISE BIO-DATA SENT
REPORT
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From (date) : To (date) : |
Parent Group Name |
Clickable drop-down list |
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Client Company Name – Alpha.
(belonging to this group) |
SON (Reverse Chrono) |
Position (Vacancy Name) |
PEN |
Affiliated ID No. |
Candidate Name |
Date on which resume Sent |
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12345 --------- Clickable |
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Notes
Ø 
Clicking on any particular SON, would open-up
another window /screen, where, one can view Report No.: 36 for that Sales Order. Closing the new window
would return to original screen.
SERIAL NO. 15 /
Change Request No. : 2 / Item No. 6
Dec.
27, 2001
PARENT – GROUP WISE INTERVIEW HELD
REPORT
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From (date): To (date): |
Parent Group Name |
Clickable drop-down list |
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Client Name
(Alpha) |
SON |
Position (Vacancy Name) |
PEN |
Affiliated ID No. |
Candidate Name |
Date of Interview |
Interview Round No. |
Result |
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SERIAL NO. 15 /
Change Request No. : 2 / Item No. 8
Dec.
27, 2001
“ALLY (AFFILIATE) WISE BIO-DATA
SENT” REPORT
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From (date): To (date): |
Type of Affiliate |
Clickable drop-down |
|
Clickable drop-down |
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Whose Resume Was Sent? |
To whom was it sent ? |
When was it Sent? |
For which Positin
was it sent? |
Against which Sales Order was it Sent? |
If this candidate got appointed |
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PEN |
Candidate Name |
Client Co. Name |
Date Sent |
Position (Vacancy Name) |
SON |
Final Invoice No. |
Invoice Amount (Rs.) |
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Note
To enable preparation of this REPORT, Shopping
Basket is being modified so that, corresponding to each PEN (Appearing on every Shopping Basket),
there will be
-
Affiliate ID No.
-
Affiliate
ID type from which, resume, bearing that PEN has arrived.
-
Affiliate
ID Name
SERIAL NO. 17 /
Change Request No. : 2 / Item No. 11
Dec.
27, 2001
“ALLY (AFFILIATE) WISE BIO-DATA
SENT” REPORT
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From (date): To (date): |
Branch: Consultant: |
Client Name |
Dropdown List |
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Contact Person: Designatin: |
Phone No.: Email: |
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SON (Rev. Chrono) |
Final
Invoice Date |
Invoice Amt. Rs. |
Amount Received So
Far |
Amount Remaining
to be received |
TDS status |
Colsure Status |
Reason for closure |
Remarks |
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3245 |
42/8-8-2001 |
45000 |
30000 |
15000 |
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63/12-9-2001 |
11000 |
11000 |
- |
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98/1512/2001 |
18000 |
- |
18000 |
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6389 |
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Note
Ø All types of Invoice must be shown
(eg. Minm Search / Adv / Prog.
Payment / OOP Exp / Final Invoice etc.
Ø There could be more than one cheque
payments against any given invoice. All must be added up to compute “ Amount
Remaining to be Received”.
APPLITECH
– Mumbai August
24, 2000
Dear Mr.
Sudhakar:
Order
Execution Module Software
Your
offer dated August 21, 2000
I refer to
your offer and our discussion on Aug. 21. Unfortunate we could not meet today (as planned) but Mr.
Cyril Ovely could spare sometime either on 29th (Tue) or on 1st
Sept. (Fri) and I await your early confirmation.
In the
meantime, I have gone thru your offer. I
enclose my comments on your “terms” as ell as some observations on the “Scope
of Work / Features”. Most of these are
merely a SYNOPSIS of the notes given to your earlier.
I am sending
2 copies, so that you can handover one copy to Mr. Tripathi or make a
photocopy and send to Tapan.
As far as
the price and the delivery period quoted by you is concerned, I do not wish to
bargain but I want your assurance that there will be no compromise on QUALITY
as far as in corporations of features / functions and upgradeability is
concerned. You may treat this as our Purchase order and collect your cheque
during your next visit
With regards
HCP
cc:
Mr. Cyril Ovely
GENERAL COMMENTS
Ø No data should be required to be entered twice
Ø We should be able to “CUSTOMISE’ any
statement / report simply by
·
Clicking
on desired “fields”
·
Allotting
“Sequence-of-appearance” to each such field.
If such statement / Reports are meant to be
sent to any outsider (client / candidate
/ Associate etc.), the same cannot be generated / printed – out / faxed /
e-mailed.
WITHOUT
entering P.O. details
Statements / Reports generated for internal use
can only be seen / viewed on Screen but cannot be faxed / emailed /
printed / copied.
Ø Any vacancy / position advertised by
us in print-media (whether for a client or for ourselves) must be treated as a
Purchase Order, which must get “linked” to be the “Advt. No.” AND
position / vacancy No. as well.
Ø “Client Name” is the Anchor-Point /
reference point. This is what all of us remember and all search, will normally
start by “Clicking” on a client’s name
in a dropdowns list.
This is the MAIN – GATE thru which we should
enter the
ORDER EXECUTION MODULE
We should NOT be able to enter O/E module
WITYHOUT entering / clicking CLIENT NAME !
Every data /field should, somehow get linked to
“Client Name” (or a “potential – client” name ? – eg. and inquiry form a client
which may or may not result into an order)
Ø “Individual Activity Time” permitted
to a Consultant for each of the 21 activities should be standardized &
FROZEN in advance.
This will called
“ACTIVITY STANDARD TIME”
If, in a particular PO, the concerned
consultants feels that any particular AST needs to be changed, he / she should
approach Nirmit for modifying. This cannot be changed unilaterally.
In course of time (at a later date) these ASTs will also be visible to the
concerned client, when we permit him SELF – MONITORING (over extranet / internet).
Actual activity time
taken (AAT) will be compared with AST and variances (-cumulative also) will be
calculated for each P.O.
These + / - v variance
will form the basis of evaluation of the performance of a consultant in
execution of that particular assignment.
When a consultant has
completed 20 order / assignments, it should be possible to plot consultant-wise
FREQUENCY DISTRIBUTION CHARTS of variances / AAT.
Built- In productivity
measurement of each consultant has to be a KEY-FEATURE of O/E module.
Ø The
O/E module must be able to access the existing databases directly and there should be no need to construct fresh
/ new masters of candidates & clients.
Our database is in
Oracle 8i and we will make available the database structure to Applitech.
Ø Back End
Oracle 8i is ok. We have licensed copy. We are
trying to get version 2.0 + IFS (Internet File Server)
Ø Front End
Our Mr.
Cyril Ovely will advise you on this
Ø Our Website
Not only, you should thoroughly study the
present “functionality / interactivity” of our website but also obtain a
through understanding of changes being planned,
form Mr. Cyril Ovely, who is working on this. Any failure in this, may
result in waste of time / effort / money all around.
For “junior – level” candidates (College Student
/ Fresh Graduates / Others drawing annual salary of < Rs. 2
Lakhs) we are planning to “Sell” their resumes (to an online recruiter) for a
fixed amount per resume.
Such persons, would have, in advance,
authorized us (while filling in their resume form online on our website), to
“forward” their resumes to our online /offline corporate-clients, without
taking / obtaining their permission each time their resume gets
shortlisted.
When an online shopping – basket arrives (or is
created offline by one of our consultants thru localized resume-search, for an
offline client), the order Execution Module, should be able to
Ø Calculate the amount payable by the
corporate client
(e.g. 10 resumes x Rs. 500 / resume = Rs.
5,000)
Ø Sent out an “offer /quotation”
automatically to the concerned client by
email (standard letter where blanks get filled-in automatically in case of
online shopping basket or manually by consultants in case of an offline search)
asking client to send a D/D of Rs. 5000/-
Ø Send-out (i.e. email) 10 full resumes (with name /contact details)
to the concerned corporate client as soon as D/D is received & details are
entered in O/E module against that
specific Shipping Basket NO / Client Name
This “ONLINE SAE OF RESUME” feature is not
mentioned anywhere in the folder given to you earlier since this is a recent
development
This is however, one of the most CRITICA / IMPORTANT feature of the Order Execution Module, which
requires perfect / seamless integration with our website – based process of
ð Online Resume-search by headhunter
ð
“ shortlisting by
“
ð
“ filling up of shopping Basket
ð
“ arrival of SB at our
office, triggering the ORDER EXECUTION MODULE.
This “triggering / activating” is keyword !
COMMENTS ON “TERMS QUOTED BY APPLITECH VIDE THEIR QUOTATION DATED
AUG. 21, 2000
GENERAL
1. Source code will be handed over to
3P and will become intellectual property of 3P
2. Applitech will not undertake
development / deployment of similar “Order Execution Module” for any other recruitment
agency / executive search company / placement company or any un-incorporated
individual engaged in similar business, whether or not such a firm / individual
has an internet website or not.
3. Applitech will not divulge and / or part with any procedure / business
process / document / system / records /software applications etc. which it has
obtained to, during the course of this assignment at 3P consultants and used
by 3P Consultants, to any other firm /individual.
LICENSE FEE
We do not require the
O/E module software to be installed at any other site but it should be capable
of being accessed & operated from any of our branch – offices , which we
propose to interlink thru VPN.
There will be no local
processing / nor any database residing in the branch office computers but all
“access / Operation” by any branch must be “logged”.
On branch-office
computers, there will NOT be any floppy /CD drive/ tape drive.
Although there will be
local printers, all “print-commands” must be given by central server in Marol.
TRAVEL & STAY
(For visits to Bombay)
|
During |
Travel Reimbursement |
Stay Reimbursement (boarding &
Lodging) |
|
Design
/ coding / implementaiton / training stage. |
One-way 2nd
A/C Fare (Ahmedabad to Mumbai) |
NIL |
|
During
90 day warranty period |
One-way, 2nd
A/C Fare (Ahmedabad to Mumbai) |
NIL |
|
Beyond
Warranty Period |
One-way, 2nd
A/C Fare (Ahmedabad to Mumbai) |
Rs. 2500/- Per man day (if stay
is overnight) |
PROJECT EXECUTION PLAN
&
PAYMENT SCHEDULE
(Fees will be payable on completion
of each stage)
|
Stage |
Deliverables |
No. of
Days |
Fees |
|
O |
Place order |
|
20% |
|
1 |
Detailed System Requirement Study
(SRS) DOCUMENT) |
10 |
|
|
2 |
Detailed System Deign Document
(SDD) -
ER diagram / Screen Prototypes -
Final Data Model / Data Dictionary -
Updated Process Description -
Screen design Document -
Menu Design Document |
30 |
20 |
|
3 |
Implementation Schedule |
40 |
20% |
|
4 |
Executable Software Installation
User Manual Operational
Manual + Training |
20 |
20% |
|
5 |
Debugging till fault-free
operation of software |
40 |
20% |
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FEATURE |
Required |
Included ? |
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Now |
Later |
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Ø MIS Daily / Weekly / Monthly Statistics (See note dt. 3-9-93) |
ü |
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Ø 3 Dimension (No / Time Frame /
Reward (See note dt. 17-9-93 |
ü |
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Ø Interview Feedback from Clients (See note dt. 27-4-96) |
ü |
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Ø Order Backlog ? Pending Assignment
Analysis (See note dt. 29-11-98) (PRIORITY – MATRIX) |
ü |
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Ø 10 standard Statements (See note dt. 11-7-93) |
ü |
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Ø Interview Follow-Up (See notes dt. 25-6-93 31-3-94 7-5-97 27-5-97) |
ü |
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Ø Follow-Up with our own staff (30-3-94) “ “ Candidates (
“ ) “ “ Clients (29-3-94) |
ü |
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|
ü |
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ü |
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Ø Chasing Events & Activities (To send what -when -whom) (note dt. 30-3-94) |
ü |
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Ø 18 Screens (Pp-up?) of Paperless
Office (12/11/94 & 26/11/94) |
ü |
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Ø Order Execution Master Chart (notes dt. 2/9/93 & 1/2/94) |
ü |
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Ø Help Desk & Queries (notes dt. 23/4/94 & 16/11/94) |
ü |
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FEATURE |
Required |
Included ? |
|
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Now |
Later |
|
|
Ø Integration of “phone-in “resumes (IVRS – Speech to Text
conversion) Into our Resume Database (See quotation received form Ramshayam) – Instamail.com |
|
ü |
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Ø Integration of Navin.Com |
ü |
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Ø Integration of “Text-to-speech” (email delivered over POTS) |
ü |
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Ø Automatic Generation of “shopping Basket Summary” (See chart dt. 25/5/99) Foolproof / relentless / unforgiving / unyielding Follow-up of each and every shopping
-basket arriving over our website is THE FUNDAMENTAL PROCESSS (CORE
PROCESS) of our O/E Module. This O/E
process to be treated as UNCOMPLETE) till one of the following EVENT takes
place ● Collection of total professional
-fees at the end of a “successful” execution ●Cancellation of order by the
client ●Basket did not result into an
Order Shopping Basket Summaries should be w Client
wise w Consultant wise w w w Function - wise w Designation – Level wise w Chronological (data-wise) w Basket No.wise / P.O. wise w Citi wise P/O summaries should also get generated just like shopping Basket
summaries. |
ü ü ü ü |
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FEATURE |
Required |
Included ? |
|
|
|
Now |
Later |
|
|
Ø List of all the resumes ever-sent
to a given client (part of client Janam-Kundli / History) |
ü |
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Ø For a given candidate, which are
the clients to whom his resume was sent ever ? chronologically |
ü |
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Ø Order Execution Module must be
integrated with automatic ● generation
of Invoices ● Client
wise / customer-wise outstanding statements (chronologically & value
-wise) |
ü |
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Ø O/E module must automate all communications (phone /
fax /snail/mail / e-mail /video-conference0 of a consultant with ● clients
(Terms / quotes / Schedules) ● candidates
(Interview letter / Interviews – Calls) ● Associates ● Interview
Panel Experts (Dates / venue) & maintain a Log / Jam Kundli)’ Integration
of e-CRM of TALISMA ? must use STANDARD LETTERS (modifiable by a consultant)
for email / fax / snail-mail, wherever appropriate |
ü |
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Ø Features in corporate (and
worth copying) in the online “client
order tracking” systems found on ● www. Jobstreet.com ● www. durakis.com ● www.
Alltimesjobs.com |
ü |
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