Hi Friends,

Even as I launch this today ( my 80th Birthday ), I realize that there is yet so much to say and do. There is just no time to look back, no time to wonder,"Will anyone read these pages?"

With regards,
Hemen Parekh
27 June 2013

Now as I approach my 90th birthday ( 27 June 2023 ) , I invite you to visit my Digital Avatar ( www.hemenparekh.ai ) – and continue chatting with me , even when I am no more here physically

Monday, 20 February 2023

OES Important Documents

 

OES Important Documents (1) Sanjeev Tiwari 8th June 2002

 

ANNEX – (A)

 

PROJECT “DE-BUG OES”

 

Ø  Complete “by-passing” of “Preliminary Interview” screens, if desired, for one or all candidates shortlisted.

 

Ø  Adding new candidate-names/records to “Shortlisted Candidate” screen at any time/date/stage & as many as desired.

 

 

Ø  Complete flexibility/freedom to arrange (or not arrange) interviews of any one more no. of candidates with the client on different dates/times/venues of client’s choice

 

Ø  Reporting of “OUTSTANDING” must be for all types of Invoices (Minim Search Fee or Advance/Progress Payments/Final Payment & Out-of-Pocket Expenses)

 

Ø    Proposal History

 

Ø  Ability to enter special characters (Item # II)

 

Ø  E-Mail ID Problem (Item # 12 of Annex: D)

 

 

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25/02/01

CMT

 

Order Execution System

(Applitech)

 

Mr. Sudhakar gave enclosed report an 22nd I have given you a photocopy earlier.

On my copy (enclosed), I have putdown some remarks. Pl. study these. I have also given a copy each to Mr. Nagle & Vinod.

It you have any remarks, please let me know ta once – especially Item # 12 of

Charge Request Form

(Scheduler – Item # 12)

Sub-item # 1 & # 4

 

Once I have comments from you/Vinod/Mr. Nagle, I will forward these to Applitech. Separately, I will negotiate with Mr. Sudhakar re: the additional cost of Rs. 2.83 L. But, independent of these negotiations, we must rush our comments to Tapan/Neeraj at Ahmedabad. So pl. expedite Repards

 


CC: Mr. Nagle           Pl. let me have your comments if any

CC: Vinod

 

 

 

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1/3

 

Nirmit

 

Mr. K. Sudhakar

Manager – Sales

Applitch Solution Limited

Ahmedabad.

Sept. 14, 2000

 

Dear Mr, Sudhakar,

                                       Purchase Order

 

Please treat this as our Purchase Order for development & installation at our premises, a customised software for Internal Management System for Order Execution & MIS.

 

This order is being released in response to your revised offer dt Sept. 12, 2000, but with following changes as agreed upon over telephone yesterday and in our meeting this morning:

Ø  Price

 

The price will be Rs. 8.25 lakhs (Rupees Eight Lakh and Twenty-five Thousand only).

 

Ø  Penalty Clause

 

For each phase, you have

 

 

 

 

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2/3

 

Quoted certain no. of days required to complete the phase. These are given in Annex: A.

 

From this Annex: A, completion date will be calculated for each phase. This will be called

                                                “Phase Completion Date” (PCD)

 

For any delay in actual Completion of a given phase, beyond PCD, a penalty will be levied at the rate of 0.5% of the total order value for each week (or part thereof) of the delay. However, the total penalty will be limited to 5% of the order-value.

Ø  Start of the Project

Allowing you 10 days to mobilise your manpower resources and for intimating to us, the names/qualifications/past experience of your team-members who will work on our project, phase I shall commence on Monday, Sept. 25.

Ø  Phase-Wise Completion Dates

These will be as per Annex: B

 

 

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3/3

 

If there is a likelihood of delay in completion of any phase, you will inform us in writing about the same in advance. This will, however, not change/alter the  PCD as far as far as the application of penalty clause is concerned.

 

By same token, any time saved in completion of an earlier phase, could be utilised for execution of the subsequent phase, without altering the PCD for the subsequent date.

 

Ø  Other Terms & Conditions

These will remain same as per your offer dt. Sept. 12, 2000, except to the extent as modified above.

 

Ø  Enclosed find our cheque No. 412944 dt. 14/9/2000 for Rs. 1.65 Lakhs

Kindly sign & return duplicate copy of this letter by way of your acceptance.

 

With regards

3P Consultants

 

Accepted:

Sigh

 

Date: Sept. 14, 2000.

 

 

 

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Annex: A

 

ORDER EXECUTION MODULE

(Internal Management System)

COMPARISON OF OFFERS BY APPLITECH

Phase/Stage

No. of days Required to complete the phase

 

As per Aug. offer

As per Sept. offer

         I.            System Require ment study

10

20

       II.            Design & System Specs. Physical Design.

30

35

     III.            Coding/Testing/Documentation/User Acceptance Testing

40

45

     IV.            Installation of Software/Training

20

25

Total

100

125

       V.            Debugging till fault-free operation of software

40

40

 

 

 

 

 

 

 

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Annex: B

 

PHASE COMPLETION DATES

(PCD)

 

Phase

No. of Days

Starting Date

Completion Date

                               I.             

20

Sept. 25

Oct. 14

                             II.             

35

Oct. 15

Nov. 17

                           III.             

45

Nov. 18

Jan 1, 2001

                          IV.             

25

Jan. 2, 2001

Jan 26, 2001

 

 

                The entire project must be completed by Jan 26, 2001

 

                40 days time allowed/permitted to Applitech for “Debugging” will not be counted for Project Completion. Date however the final 20% payment will be made, not at the end of phase IV but only after the “Debugging” period.

 

 

 

 

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APPLITECH

Mumbai

 

Sept. 6, 2000

 

 

Dear Sudhakar,

 

Order Execution Module

 

I refer to

Ø  Your quotation         dt. Aug. 21

Ø  My note                      dt. Aug. 24

Ø  Our meeting             dt. Sept. 1

 

During our meeting you said, you will meet us again on 11th Sept. with your detailed proposal, incorporating whatever features we discussed on Sept. 1 (and as mentioned in my note of Aug. 24).

 

I await your phone-call.

 

In the meantime, I enclose news cuttings

Re:

Ø  Navin.com

Ø  Talisma e-CRM

 

These may be of interest to you with repards

 

 

 

 

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Mr. Sudhakar

APPLITECH – Mumbai

Aug. 24, 2000

 

Dear Mr. Sudhakar:

 

Order Execution Module Software

Your offer dated Aug. 21, 2000

I refer to your offer and our discussions on Aug. 21. Unfortunately we could not meet today (as planned) but Mr. Cyril overly could spare sometime either on 29th (Tue) or on 1st Sept (Fri) and I await your early confirmation.

In the meantime, I have gone thru your offer. I enclose my comments on your “Terms” as well as some observations on the “Scope of Work/Features”. Most of these are merely a SYNOPSIS of the notes given to you earlier.

I am sending 2 copies, so that you can handover one copy to Mr. Tripathi or make a photocopy & send to Tapan.

As far as the price and the delivery-period by you is concerned, I do not wish to bargain but I want your assurance that there will be no compromise on the QUALITY as far as in corporations of fee tunes/function and upgradability is concerned. You may treat this as our Purchase Order & collect your cheque during your next visit with responds.

 

 

CC: Mr. Cyril Ovely

CC: Nirmit

 

 

 

 

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G/1

 

ORDER EXECUTION MODULE

 

GENERAL COMMENT

 

Ø  No data should be required to be entered twice

 

Ø  We should be able to “CUSTOMISE” any statement/report, simply by

 

·         Clicking on desired “Fields”

·         Allotting “Sequence-of-appearance” to each such field.

 

If such statements/reports are meant to be sent to any outsider (client/candidate/associate etc.), the same cannot be generated/printed out/faxed/e-mailed.

 

WITHOUT

 

Entering P. O. details

 

Statements/Reports generated for internal use can only be seen/viewed on screen but cannot be faxed/emailed/printed/copied.

 

Ø  Any vacancy/position advertised by us in print-media (whether for a client or for ourselves) must be treated as a Purchase Order, which must get “linked” to the “Advt. No.”

 

 

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If, in a particular PO, the concerned consultant feels that any particular AST needs to be changed, he/she should approach Nirmit for modifying. This cannot be changed unilaterally.

 

In course of time (at a later date) these ASTs will also be visible to the concerned client, when we permit him SELF-MONITORING (over extranet/internet).

 

Actual activity-time taken (AAT) will be compared with AST and variances (- cumulative also) will be calculated for each P. O.

 

These +/- ve variances will form the basis of evaluation of the performance of a consultant in execution of that particular assignment.

 

When a consultant has completed 20 order/assignments, it should be possible to plot consultant-wise FREQUENCY DISTRIBUTION CHARTS of variances/AAT,

 

Built-In productivity Measurement of each consultant has to be a KEY-FEATURE of O/E module.

 

 

 

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AND       position/vacancy No. as well.

 

Ø  “Client Name” is the Anchor-Point/Reference point. This is what all of us remember and all search, will normally start by “Clicking” on a client’s name in a dropdown list.

 

This is the MAIN-GATE thru which we should enter the

ORDER EXECUTION MODULE

 

We should NOT be able to enter O/E module WITHOUT entering/clicking CLIENT NAME!

 

Every data/field should, somehow get linked to “Client Name” (or a “potential-client” name? - eg. An inquiry from a client into an order)

 

Ø  “Individual Activity Time” permitted to a consultant for each of the 21 activities should be standardised & FROZEN in advance.

 

This will be called

“ACTIVITY STANDARD TIME”

 

 

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Ø  The O/E module must be able to access the existing databases directly and there should be no need to construct fresh/new masters of candidates & clients.

Our database is in Oracle 8i and we will make available the database structure to Applitech

 

Ø  Back End

 

Oracle 8i is ok we have a licenced copy. We are trying to get version 2.0 + IFS (Internet File Server)

 

Ø  Front End

 

Our Mr. Cyril Ovely will advise you on this

 

Ø  Our Web site

 

Not only, you should thoroughly study the present “functionality/interactivity” of

our website but also obtain a thorough understanding of changes being planned, from Mr. Cyril Ovely, who is working on this. Any failure in this, may result in waste of time/effort/money all around.

      

       For “junior-level” candidates (College students/Fresh Graduates/Others

 

 

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Drawing annual salary of Rs. 2 lakh), we are planning to “sell” their resumes (to an online recruiter) for a fixed amount per resume.

 

Such persons, would have, in advance, authorised us (while filling-in their resume form online on our website), to “forward” their resumes to our online/offline corporate-clients, without taking/obtaining their permission each time their resume get shortlisted.

 

When an online shopping-basket arrives (or is created offline by one of our consultant thru localised resume-search, for an offline client) the Order Execution Module, should be able to

 

Ø  Calculate the amount payable by the corporate client

 

(e.g. 10 resumes X Rs. 500/ resume = Rs. 5,000)

 

Ø  Send out an “offer/quotation” automatically to the concerned client by e-mail

(standard letter where blanks get filled-in automatically in case of online shopping basket or manually by consultant in

 

 

 

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Case of an offline search),

 

Asking client to send a D/D of Rs. 5000/=

 

Ø  Send-out (i.e. email) 10 full resumes (with name/contact details) to the concerned corporate client as soon as D/D is received & details are entered in the O/E module against that specific Shopping Basket No/Client Name.

 

This “ONLINE ASLE RESUME” feature is not mentioned anywhere in the folder given to you earlier since this is a recent development.

 

This is however, one of the most CRITICAL/IMPORTANT feature of the Order Execution Module, which requires perfect/seamless integration with our website-based process of

Ø  Online Resume-Search by head-hunter

Ø  Online Shortlisting by head-hunter

Ø  Online Filling-up of Shopping Basket

Ø  Arrival of SB at our office, triggering the ORDER EXECUTION MODULE.

 

This “triggering/activating” is keyword!

 

 

 

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T/1

 

COMMENT ON “TERMS” QUOTED BY APPLITECH VIDE THEIR QUOATATION

DATE AUG. 21, 2000

 

GENERAL

 

1)      Source-Code will be handed-over to 3P and will become intellectual property 3P.

 

2)      Applitech will not undertake development/deployment of similar “Order Execution Module” for any other recruitment agency/executive search company/placement company or any un-incorporated individual engaged in similar business, whether or not such a firm/individual has an internet website or not.

 

3)      Applitech will not divulge and/or part with any procedure/business-process/document/system/records/software applications etc. which it has obtained access to, during the course of this assignment at 3P consultants and used by 3P Consultants, to any other firm/individual.

 

 

 

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T/2

 

LICENSE FEE

we do not require the O/E module software to be installed at any other site but it should be capable of being accessed & operated from any of our branch-offices, which we propose to interlink thru VPN.

There will be no local processing/nor any database residing in the branch-office computers but all “access/operation” by any branch must be “logged.

On branch-office computers, there will NOT “print-commands” must be given by central server in Marol.

 

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T/3

 

TRAVEL & STAY

                (For Visits to Bombay)

 

 

 

 

During

 

Travel Reimbursement

 

Stay Reimbursement

(Boarding & Lodging)

 

 

Design/Coding/Implementation/Training Stage

 

 

One-Way 2nd A/C fare

(A’ bad to Mumbai)

 

NIL

 

During 90 day warranty period

 

One-Way, 2nd A/C fare

(A’ bad to Mumbai)

 

 

NIL

 

Beyond

Warranty Period

 

 

One-Way, 2nd A/C fare

(A’ bad to Mumbai)

 

Rs. 2500/= per manday

(if stay is overnight)

 

 

This OK as per Sudhaker

12/9/200

 

 

 

 

 

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PROJECT EXECUTION PLAN & PAYMENT SEHEDULE

(Fees will be payable on completion of each stage)

 

 

Stage

 

 

Deliverables

 

No. of Days

 

Fees

 

0

 

 

Place Order

 

 

20%

                              I.             

Detailed System Requirement Study (SRS) DOCUMENT

 

10

 

                            II.             

Detailed System Design Document (SDD)

-        ER diagram/Screen Prototypes

-        Final Data Model/Data Diction ion

-        Updated Process Description

-        Screen Design Document

-        Menu Design Document

 

30

20%

                          III.             

Implementation Schedule

 

40

20%

                          IV.             

Executable Software Installation

+ All documentation

Left Bracket: System documentation User Manual Operational Manual

+ Training

 

20

20%

                            V.             

Debugging till fault-free operation of software

 

40

20%

 








































































































































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