Hi Friends,

Even as I launch this today ( my 80th Birthday ), I realize that there is yet so much to say and do. There is just no time to look back, no time to wonder,"Will anyone read these pages?"

With regards,
Hemen Parekh
27 June 2013

Now as I approach my 90th birthday ( 27 June 2023 ) , I invite you to visit my Digital Avatar ( www.hemenparekh.ai ) – and continue chatting with me , even when I am no more here physically

Wednesday, 1 February 2023

“APPLITECH” ORDER EXEC. SYSTEM OFFERS/ORDERS

 

“APPLITECH” ORDER EXEC. SYSTEM OFFERS/ORDERS

 

Oct. 30, 2000

Tapan

Applitech (Ahmedabad)

 

Enclosed find a few pages from book

AMAZON.COM

 

While going thru these pages, I came across some observations which, I believe, are quite relevant to our own

·         Website design

·         Order Execution Module

·         Business Model, as a whole

 

I request you to study these carefully and apply your mind as to which of these are worth copying/worth avoiding, in our own system.

 

May be in a week’s time, I will send you the entire book (on a CD) so that we could learn from the evolution of Amazon.com (Which was launched in Aug. 1995 – as against 3pjobs which got launched in Nov. 1997).

 

 

 

 

-----------------------------------------

 

 

 

 

 

 

 

 

Tapan/Jayant (APPLITECH – AHMEDABAD)

 

While we are in the process of finalizing the features of our “Order Execution Module”, you may wish to study SIVA and try to incorporate its best features in our Module.

As I have repeatedly states, after a trial-period of 6/12 months, we, too, would like our clients to be able to track/monitor their executive search assignments directly, on their own, on our website. Hence, this migration (to web) is an essential feature that we have to build into our Module. For this, you may also study www.durakis.com/www.jobsdb.com etc.

 

Regards

HCP

16/10/2000

 

 

CC: Mitchelle / CMT / Nirmit.

 

 

 

-------------------------------

 

 

 

 

 

 

 

 

 

 

 

 

 

O. E. Schedule – 12/10/200

 

 

(1)          List / standard letters à names.                                                               by 15/10/2000

                                Actual letter Format                                                        by 25/10/2000

(2)          Add 4It industry names in Master List

(3)          Designation master         -              Not Required

(4)          Function Master               -              Add IT functions and have one list of all functions.

(5)          City Master                         -              To be dropped.

(6)          Reasons for Rejection / Proposal to be given.

(7)          Interview Screen to appear side by side / Resume.

(8)          Invoice Format to be given.

(9)          Data / Executive Appointed to go to CYRIL’s system. (See reverse / page 37 / 42)

(10)        Check - List for Final Settlement

·         Whether Appt. letter recd

·          

 

 

-------------------------------

 

 

 

 

 

 

 

 

 

 

 

 

5/10/00

 

POINTS FOR DISCUSSION

WITH APPLITECH

 

Item

Status

Database of Current System

 

Scalability of Database

 

Size of Database

 

Rate of growth of Database

 

Current No. of Users

 

Scripting Language (Web)

 

Current System Architecture

(Two Tier/Multi-tiers)

 

Load Balancing Technique used in architecture

 

Database Server

Vs.

Web Server

 

Multiple Web Servers?

 

Links to other websites

 

 

 

-------------------------------

 

 

5/10/00

 

With Applitech

 

·         Incorporation of Personal Information Management (PIM)

 

Which PIM module should be incorporated?

 

·         Capability to move from “Help Desk/Call Centre”

 

To

 

“Fully Interactive web based Single Interface”

 

·         Capability to integrate in future

 

“Voice Recognition (IVRS)” for

 

Capture of resumes.

 

·         Follow-Up/Reminder (Communication) strategy to cover all modes

 

Viz:

 

Phone / fax / email / SMS / WAP / Letter

 

·         “Online Sale” (after online quotation) of resumes to be capable of receiving/accounting payments over Internet.

 

 

 

----------------------------------------

 

·         Internal logic (built-in) shall trigger/actuate/remind,

 

Ø  What is to be followed-up

 

Ø  Who is to follow-up

 

Ø  When is to be followed-up

 

Ø  Whom to follow-up

 

This screen must “greet” each consultant first thing every morning & won’t go away (or allow him/her to proceed with day’s other work) unless-and until, he/she takes appropriate “follow-up action” which “satisfies” the internal logic.

 

·         All webforms to get into Module 1 AUTOMATICALLY, as soon as database server is switched-on each morning.

 

·         Like PEN, a unique code no. (along with unique Password/User Name) to get automatically generated for each corporate who

 

Ø  Posts a job-advt. on website

Ø   

 

 

 

------------------------------

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Oct. 5, 2000

Tapan – Jayant – Neeraj

Applitech

 

Order Execution Module

 

Enclosed find some notes on

Ø  Corporate Profile (Janam Kundli)               -              3 page

Ø  MIS                                                                       -              2 page

Ø  Oracle Front Office Suite                               -              1 page

Ø  Communication Database                            -              1 page

Ø  Interviews                                                          -              1 page

 

These notes are by way of elaborations. Basic ideas are already covered in the folder given to you 4/5 weeks back, when we first met.

 

Before you proceed with actual programming, I suppose, you will give us print-outs of how each input screen and output statement will look like.

 

Input screens should clearly bring-out

 

Ø  What/which “fields” will need to be entered

 

Ø  Which “fields” will get filled-up automatically from the databases created up to that point of time.

 

Regards

HCP

 

CC: Mr. Nagle

CC: Cyril

CC: Consultant

 

-----------------------

(CP-1)

 

NOTES

 

CORPORATE PROFILE (JANAM KUNDLI)

 


                             Type of Corpo.

 

Screen

Client Company

Any other Company

# 1

Contact data

ü

# 2

Products-Services-Plants-Branches-Collaborations-Financials

ü

# 3

Job-Advt. History

ü

Headhunt Session History

ü

# 4

ü

History of Past/Current orders Placed

X

# 5

ü

Order Tracking Module

X

 

 

                As for as CORPORATE PROFILES are concerned, these must seamlessly integrate with our website.

                That means,

·         Data Capture Screens                                     and

·         Database structure

Must be SAME, whether offline or online.

 

It is therefore, imperative that these are “approved” by Cyril in advance, so that these can be easily uploaded on our website.

                               

                It is Dossible that, in each

 

------------------------------------

 

Screen, some fields are entered by us to begin with, with a provision that the personnel manager of the concerned company can modify/edit the same at a later date, once we give him

                Password

                Username

                Unique No.

 

Idea is to transfer this burden (of maintaining/keeping the profile up-to-date) to the concerned company’s personnel Manager.

Of course, we cannot allow him to change/modify/alter certain fields, pertaining to past/current orders/payments/invoices/outstanding/placements etc. etc. He can see/view these, but only we can change these/add to these.

 

 

 

Screen

Viewable By

Public

Concerned Corporate

By 3P

# 1

ü

ü

ü

# 2

 

ü

ü

# 3

 

ü

ü

# 4

 

ü

ü

# 5

 

 

ü

 

 

 

--------------------

 

 

 

 

 

 

 

 

CORPRATE PROFILE (Janam-Kundli)

 

                                Fields

1)      Company Name

2)      Company Unique No.

3)      Data of data

4)     

See “Triangle” on our website

 
Date of Entry / Modification

5)      “Industry” Category to which it belongs

(Click on Industry Master dropdown).

6)      Management Group

Ÿ Name of Chairman / CMD         Use

                                MD / CEO            dropdown list to

                                President            click / enter

                                Directors              value

7)      Chief of Personnel & Phone/email/fax

8)      Sales Turnover (Rs. Cr.) ______ in _______yr.

9)     

Separate Screens

 
Ho Address / Phone / fax / email.

10)   Reg. offices                                     along with name

11)   Factories / Plants                         of Personnel Mgr.

12)   Products / Services

13)   Technical Collaborations

(Products & Name / Country of Collaborators)

14)   Joint Ventures

(Products & Name / Country of JV Partners)

15)   Private Screen Vienlable by 3P only

 

 

Name of Executive

Designation

Function

 

 

 

 

 

 

------------------------

 

1)      Hit Rate

 

2)      Web-Yield %

 

3)      Paper-Yield %

 

4)     

 


95 %

 
                % of orders

80 %

 
booked                                            

60 %

 
                                               

Online

 

 

 
 

Offline

 

 

 

Year

 

20 %

 

40 %

 

2003

 

2002

 

2001

 

2000

 

1999

 
                                                 

 

 

 

 

 

5)      No. of Resume received/submitted/month

 

6)      No. of job-advt. posted/month

 

7)      No. of “headhunt” sessions/month (+ candidate alert)

 

8)      No. of “job search” sessions/month (+ auto job alert)

 

9)      No. of “shopping Baskets”/month

 

 

--------------------------------------

 

 

 

MIS (Mgmt. Info System)

 

10)   No. of executives appointed (as on _____________)

So far                    for a given period                            

 

ABC

 

All

 
For company                         for                       companies

 

Ø  Client – Company wise

 

Ø  “Designation-Level” wise

 

Ø  Function-wise

 

Ø  Edu. Quali. wise

 

Ø  Age-wise (Candidate’s age)

 

Ø  Chronology-wise/Joining date wise

 

Ø  Salary-wise (+ Professional Fees-wise)

 

Ø  Offline wise/Online wise

 

Ø  Industry wise

 

Ø  City (of posting) wise

 

Ø  Consultant wise

 

These data should be compiled & displayed in “Tables” & “graphically” (line chart/Pie chart/bar charts etc.).

Any item Vs. Any other item (X & Y axis).

 

11)   Similar compilation/Analysis should be carried-out for

 

“No. of Executives YET to be appointed”

                (Order Backlog) (as on __________)

 

 

Relevant data should be extracted from

Ø  Purchase order (Search Assignment)

Ø  Invoice (to be modified if required)/cheque

Ø  Appointment Letter

Ø  Appointee’s Resume

---------------------------

NOTES

 

To examine whether Order Execution Module can/should take advantage of

 

ORACLE FRONT OFFICE SUITE

(Oracle Internet Commerce Sever/Oracle Web-Customers),

Comprising,

Ø  Oracle Web Employees

Ø  Oracle Web Customer

Ø  Oracle Web Suppliers

Whose key features are,

·         Unassisted Selling

(Please see pages G/4, G/5 and G/6 of my note to Sudhakar dt. Aug. 24, 2000).

·         No human interaction

·         Expense Reporting

·         Asset Management

·         Order Entry

·         Requisitioning

·         Handling Incoming Inquiries

Provide immediate answers without human intervention.

·         Complete “suit” of products for managing all aspects of

Ø  Customer Relations

Ø  Marketing

Ø  Sales

 

 

-----------------------

 

NOTES

 

                COMMUNICATION DATABASES

 

Each resume/email correspondence/fax/typed letter etc. contains

Ÿ  Tel No.                             Ÿ  Fax No.

Ÿ  Address                           Ÿ  Mobile No.

Ÿ  email Add.                                                                                      Etc.

Of

Ø  a client           or

Ø  a candidate

Ø  a non-client company

Ø  a non-member executive

 

Order Execution Module must extract these info/data & create separate databases for each.

We should be able to “Search” these databases by simply typing/scrolling clicking on th

Ø  NAME of a person      or

Ø  Name of a company

Then clicking on these names should allow us to automatically

Ø  “Dial” that person/company

Ø  “email”

Ø  “fax”

Ø  send unimobile/SMS message

We should be able to scan/OCR visiting cards and then be able to EXTRACT the data.

 

 

-------------------------

 

INTERVIEWS

 

We have a form for

                Interview Assessment/Candidate Evaluation.

We should be able to “fill-up” this form, even as we are interviewing a candidate (as interview is progressing).

This should be possible, whether interview is

Ø  Across-the-table

Ø  Remote Video-interviewing.

Left side of the screen should display the detailed RESUME of the candidate while the righthand side of the screen should display the

 

 

Interview Assessment Form

 

 

 

 

 

 

 

Resume

 

 

 

 

 

 

 

 

 

 

Assessment Form

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Form will be entered by clicking on relevant field/values/keywords describing attitude/attributes/Knowledges +

 

 

--------------------------------

 

 

 

 

 

 

 

 

 

 

 

Oct. 5, 2000

Tapan – Jayant – Neeraj

APPLITECH

 

Order Execution

 

For the last 3 days, you have been talking to our consultants, trying to understand the key elements of our BUSINESS PROCESSES.

By now, you must have grasped one thing.

No matter what the business-process, its KEY ELEMENT is COMMUNICATION.

Communicating with

                Clients – Candidates – Associates – Experts etc.

Communicating by

                Phone – Fax – email – Letter – SMS – (Video?) etc.

So our communication has to be

Ø  targeted         (to whom?) – select target

Ø  fast                  (which mode?) – fax / email etc.

Ø  accurate         (std. responses?) – templates

Ø  automatic      (a mere “click”?)

And, we need an up-to-date

HISTORY

Of each & every communication.

 

 

-----------------------

 

 

 

 

 

 

The communication may be

Ø  Outgoing

Ø  Incoming

But it must be recorded – to enable the consultants to “pick-up” the thread at any point, anytime, about any

                Client – Candidate – Asso – Expert etc.

While communicating, we often refer to information / data stored in

                Letters / Faxes / emails / Phone-Calls / Documents etc.

So we should be able to refer to these / look these up, real fast.

We must be in a position to “retrieve” these documents very quickly – within seconds.

We cannot / should not waste time, shuffling thru a mountain of papers, looking for that proverbial

                NEEDLE IN THE HAYSTACK.

We must be able to get hold of that needle in matter of 2/3 seconds.

Such superfast RETRIEVAL of any

 

 

----------------------------------

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Document (email / fax / letter / phone-recording etc.) is possible, if we

Ø  “Annotate” each document with certain “Keywords” which are most certain to come to our mind, when we are looking for that document.

Ø  use those keywords while searching.

So this boils down to that each of our outgoing / incoming “communication / message / voice-call / letter / email / fax” must be.

                                ANNOTATED

At the very instance that it is “generated”.

Ideally, we should not be able to “transmit (or inward record)” any communication unless-and until, we have.

                                ANNOTATED THE MESSAGE.

We must do this thru the

                                COMMUNICATION MANAGEMENT WIZARD

Of

                                ORDER EXECUTION MODULE

 

-------------------------------

 

 

 

 

 

 

 

 

 

 

 

 

 

 

As far as “Incoming” documents are concerned (letters / faxes / bill etc.), we must

·         Scan / OCR / Convert to text

·         Annotate

·         Store for future retrieval.

 

Outgoing “documents” will not require the first step, since.

·         This are already digital

·         Generated thru WIZARD

 

Now the question is,

“What if you forget the exact keyword which you had used to annotate a particular document as it got generated / OCRED?”

Simple.

Use several, most likely keywords to annotate.

Those which are most likely to come to your mind when you are looking for a particular document.

That would vastly improve the “probability” of our being able to

 

 

--------------------------

 

 

 

 

 

 

 

 

 

 

 

 

 

 

“Find” that document in matter of seconds.

 

In enclosed pages, I have tried to prepare a list of such “Keywords”. Obvionsly this list in not comprehensive. But it makes a good beginning.

Your WIZARD should incorporate this list in the fashion of a “drop-down” list.

As he / she scrolls this list, a consultant will click on as many keywords, as he / she feels are “relevant” to the message / document being annotated.

In fact, when a consultant clicks on any keywords, all “similar keywords” should get automatically annotated. There should not be any need for him / her to separately annotate each one.

As far as “MONTH / YEAR / NAME OF SENDER / NAME OF RECEPIENT (company – candidate – person etc.)” is concerned, these should get annotated automatically. No need to “click” these

 

 

----------------

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The list itself should be

                                EXPANDABLE / EDITABLE

By any consultant, at any time. This will, gradually, make it

                                COMPREHENSIVE

                                INESCAPABLE.

 

By circulating this not / list to our consultants, I am requesting them to “expand” / “enlarge” it as much as possible and then handover to you, by

               

                                TO – DAY EVENING.

                As far as all “incoming” letters / bills / challans / invoices / faxes” are concerned, the recipient will attach a POST-IT slip on it, scribble down as many keywords as he / she can think of, then send it to EDP supervisor who will get that document scanned / OCR – ed / annotated (as per slip attached) / stored in memory.

Maybe we will have a printed “slip” with remarks

·         Preserve / file hardcopy for                          months

·         Destroy hardcopy after scan

This would be the beginning of the

                                PAPERLESS OFFICE.

 

 

CC: Mr. Nagle

CC: All consultants

CC: Cyril

 

 

-----------------------------

 

 

 

 

 

A

 

Key Word

Similar Words

Appointment

 

Assignment

 

Age

Birth - Date

 

 

Analysis

 

Advance

Retainer, Min ͫ Search Fee,

Assessment

Evaluation, Interview, Candidate

 

Rating,

Asset

 

Ally

Associate, Affiliate, Partner

Associate

Ally, Affiliate, Partner

Affiliate

Partner, Associate, Ally

Activity

Stage, Benchmark, Milestone,

 

Gantt chart

Archives

File, folder, document

Activate

 

Anchor

Main, Centre piece,

Antecedent cheek

Reference check

Applications

Biodata, Resume, Response

Advt.

 

Access

 

 

 

 

 

 

 

-------------------------------

 

B

 

Key Word

Similar Words

Basket

Shopping Basket, Inquiry Form

 

 

Backlog

Order Backlog

Branch

 

Business,

 

Budget,

 

Bonus

 

Bio – data

Resume, Webform, Cut & Paste, Profile

Boss

Superior, Supervisor, Senior

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-------------------------------

 

C

 

Key Word

Similar Words

Candidate

Executive, Jobseeker,

Call

Phone call, Message, Communication

Client

Company, Corporate, Recruiter, Personnel Manager

Courier

 

Category

 

Company

Client, Corporate, Recruiter, PM

Compensation

Salary

Catalog

Brochure, Pamphlet, Profile,

Corporate

Client, Company, Recruiter, PM

Chairman

 

Chronological

 

Chief

 

City

PIN, Address

Contact

 

Consultant

 

Collaboration

 

Chart

 

Country

 

Communication

Phone, email, fax, letter, video, Voicemail, SMS, WAP, address,

 

Mobile, Cell, pager, Correspondence, Typing,

Code

 

Customer

Client, Corporate, Personnel Manager

Commercial

Terms, Conditions,

Credit

Account, Finance, Payment, Outstanding

Cyber Cafe

Associate, Affiliate, Partner

College

                         

Community

 

Computer

Hardware, Equipment, Peripherals,

Cheque

Payment, Invoice, Bill, Collection, Outstanding

Confirmation

 

 

 

 

 

 

 

-------------------------------

D

 

Key Word

Similar Words

Designation

Level, Hierarchy

 

 

Date

 

 

 

Database

 

 

 

Data

 

Document

 

Dial

 

Director

 

De-activate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-------------------------------

 

E

 

Key Word

Similar Words

Executive

Jobseeker, Candidate, Member

 

 

Education

 

 

 

Execution

Order, Assignment, Search

 

 

E-mail

Communication,

 

 

Extract

 

Edit

Resume, Corpo. Profile, Update, Modify, Deactivate

Employee

 

 

 

Expense

Cost, Voucher, Entry

Entry

Expense, Voucher

Extranet

 

Event

Milestone, Benchmark, Target, Achievement

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-------------------------------

 

F

 

Key Word

Similar Words

Function

 

Form

Screen, Entry, Web form,

Fees

Professional Fees, Terms, Charge, Advance, Retainership Amount,

 

 

Fax

Communication,

Finance

Accounts

Factory

Plant

Filing

Paper, Letter, Document, Correspondence email, fax, folder,

 

Directory

File

Folder, document

Folder

File, document

 

 

Feature

 

Feedback

 

Follow – Up

 

Fund

Capital, Money, Budget

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-------------------------------

 

G

 

Key Word

Similar Words

Graph

 

Group

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-------------------------------

 

H

 

Key Word

Similar Words

Headhunt

Resume Search

History

 

HO

Head office, Office, Registered office, Branch office, Regional office

 

 

Hardware,

Equipment, Machinery, Server, Node, LAN, Network, VPN,

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-------------------------------

 

I

 

Key Word

Similar Words

Industry

 

 

 

Invoice,

Bill, Payment, Outstanding, Collection Prof. Fees, Appointment,

 

Compensation, Computation Form,

 

 

Interview

 

 

 

Information

 

Inquiry

Request, ESR, Querry, Shopping Basket, Proposals,

Incoming

 

Internet

 

Intranet

 

Interface

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-------------------------------

 

J

 

Key Word

Similar Words

Job

 

Job – cost

 

Job – Advt.

 

 

 

Job search

 

 

 

Job – alert

 

Janam – Kundli

 

 

 

Job Description

Responsibility,

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-------------------------------

 

K

 

Key Word

Similar Words

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-------------------------------

 

L

 

Key Word

Similar Words

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-------------------------------

 

M

 

Key Word

Similar Words

MIS

Info. System

Month

Period, Date

Member

Candidate, Jobseeker, Executive, Corporate, Client, PEN

 

 

Message

Communication, SMS e-mail, Fax, Letter

Master

 

Marketing

 

Management

 

MD

 

Mailer,

Message, Notice, Circular, Letter, email

Monitoring

Tracking

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-------------------------------

 

N

 

Key Word

Similar Words

Name

Executive, Corporate,

Notice

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-------------------------------

 

O

 

Key Word

Similar Words

Order

Purchase order, ESR, Exec. Search Assignment, Inquiry, Shopping

 

Basket,

 

 

Obsolete

Outdated,

Offline

 

 

 

Online

 

Operator

 

OCR

 

Organisation

Company, Client, Corporate, Employer,

Office

 

 

 

Outstanding

Payment, Collection, Invoice,

Offer

Appointment

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-------------------------------

 

P

 

Key Word

Similar Words

Proposal

Offer, Quotation, Terms, Prof. fees

Public

 

Professional Fees

 

Post

Mail Courier

Posting

City

Phone

Communication, Message,

Purchase

 

Personnel

 

Purchase order

Exec. Search Assignment, Shopping Basket, Inquiry,

Procedure

 

Password

 

Payment

Bill, Outstanding, Invoice, Collection,

PEN

Executive, Jobseeker, Candidate,

Placement

Appointment,

Person

 

Profile

 

Product

 

Plant

Factory

Partner

All, Associate, Affiliate

Process

 

Pending,

Outstanding, Balance, Remaining, Unfulfilled.

Progress

Status, Monitor, Benchmark, Milestone

Project

 

Penalty

 

Print – out

Shortlist, Statement,

 

-------------------------------

Q

 

Key Word

Similar Words

Qualification

Education, Degree, Diploma, Certificate, Bachelor, Master, Doctor,

 

 

Query

Question, FAQ, Answer,

 

 

Quotation

Offer, terms, proposal, bid, tender

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-------------------------------

 

R

 

Key Word

Similar Words

Resume

Bio data, Profile, Webform, Cut & Past

 

 

Report

 

Request

ESR, Par. Order,

Requisition

 

Replacement

 

Responsibility

Job Desorption

Response

Answer, Reply

Reward,

Salary, Incentive

Register

Submit, Apply, Enroll, Enter, Log-in

Reject

 

Refund

Credit-note

Reference – Check

Antecedent Check

Rating

Assessment, Evaluation

Reimbursement

Out-of-Pock

Requirement

Vacancy, Position, Post

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-------------------------------

 

S

 

Key Word

Similar Words

Salary

Compensation, Perks, Gross, Remuneration, Reward, ESOP, Bonus,

 

Incentive.

Search

Resume Search, Job Search,

Scan

 

Supplier

Vendor, Seller

Screen

 

Sales

Turnover

Service

 

Source

 

System

 

Statement

Tabulation, Summary, Output, Printout,

Software

 

Status

Position, Tracking, Monitoring,

Speech-recognition

Voice-recognition

Statistics

 

Staff

Employees

Supply-chain

 

Skills

 

Schedule,

Gantt chart, Activity chart, Timeframe, Completion date

Subscriber

Member

Shortlist

 

Seminar

Conference, Meeting, Workshop

 

 

 

 

-------------------------------

 

T

 

Key Word

Similar Words

Table

 

Turnover

Sales,

Target,

Achievement, Benchmark, Performance

 

 

Time Frame

Gantt chart, Activity chart, Schedule

 

 

Text

Write-up, file,

Tracking,

Monitoring

Travel

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-------------------------------

 

U

 

Key Word

Similar Words

Username

 

Update

Edit

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-------------------------------

 

V

 

Key Word

Similar Words

Voucher,

Expense, Entry, Bill, Challan

View

 

Voice-mail

Phone, Message, SMS,

Voice-recognition

Speech-recognition

Vendor

 

Vacancy

Position, Post, Opening,

Venue

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-------------------------------

 

W

 

Key Word

Similar Words

Web-site

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-------------------------------

 

Tapan – Jayant – Neeraj                How we Should Conduct are Business in future

Applitech                                                                                                                                                             Oct. 2, 2000

 

 

Welcome to Mumbai & to 3P.

 

I will join you in the afternoon. You can spend the morning with Nirmit / Thakur / Mitchelle, who will give you an overview of how we conduct our business currently. They will give you “samples / specimen” of all forms / statements / screens that we use at present and what are the limitations of each of these.

They will certainly tell you what data / information we need (on the tap / at our fingertips) to enable us to take

                TIMELY & INFORMED

                                DECISION & ACTIONS

All of you can use enclosed “lists” to kick-off discussions & note down precise “System Requirements”.

In the afternoon, I will spend time with you to share my thoughts on “HOW WE SHOULD CONDUCT OUR BUSINESS IN FTURE”

 

With regards

HCP

 

 

----------------------------------

 

 

 

 

 

 

 

 

 

 

FIELDS / INFORMATION / DATA

 

1.       Names

 

·         Company                             (Overall / Group / Division)

·         Client Company                (                                             )

·         Executive                             (Non – Member)

·         Executive                            (Member)

·         City                                        (Present / Preferred / Posting)

·         Country                                (                                                   )

·         Street

·         State

·         Currency

·         Interview Expert Name

·         Concerned Consultant Name

·         Password

·         User-Name

·        

For

Org. chart

 
Personnel Chief’s             Name

·         Chief Executive’s              Name

·         Boss’s / Supervisor’s       Name

·         Subordinates’                    Names

·         Colleagues’                         Names

·         Current Designation        (Level)

·                                              (Actual)

·         Data Source                        (Media / Directory etc.).

·         Position / Vacancy           Name

 

 

---------------------------------

 

 

 

 

 

 

 

 

 

2.       Numbers

 

·         Phone

·         Fax

·         Mobile

·         E-mail

·         PIN

·         PEN

·         Executive Search Request

·         Shopping Basket

·         Job Advt.

·         Purchase order (from clients)

·         Purchase order (for supplies from vendors)

·         Invoice (all types)

·         Company             code No.

·         Client                    code No.

·         Invoice                 (from suppliers)

·         Challan / GRN

·         Cheque                (Incoming)                          / D – D

·         Cheque                (outgoing)                           / D – D

·         Cost centre         (internal)

·         Employee No.    (Salary Payment)

·         Marks / GPA

·         Total Months’ Service / Total Exp.

·         Semester No. / Year-of-study No.

·         Passport

·         Salary Amount

·         Vacancy No. / Position No.

(Within on Purchase order)

-          Since invoices will be raised vacancy-wise, at different points of time, for appointment of diff. candidates.

·         “3P-Membership” Number

 

 

 

 

 

 

 

4/12

N/2

 

                NUMBER (CONT.)

·         Activity Number / Name

·         Consultant Number / Name

 

 

--------------------------------

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5/12

 

3.       Dates (Numbers)

 

·         Birth                   date

·         ESR                        

·         PO                         

·         Invoice                

·         Year of                 Passing / Graduation / Degree

·         Year of                 Salary

·         Joining                  Date / Working Since

·         Leaving                

·         Resume                (submitted)        date

·         Shopping Basket                              

·         Inquiry                  (oral)                    

·         Availability                                         

·         Passport Expiry                                

·         Search Date        (Resume Database Search)

·         Targeted Assignment Completion date

·         Order Acknowledgement Date

·         Interview dates (Prelim / Final)

·         Interview – call Letter date

·         Interest letter date

 

 

 

-----------------------------

 

 

 

 

 

 

 

6/12

 

4.       Masters

 


·         Edu. Lavel

·         Industry – Names             Dropdown

·         Function Name                

·         Design – Level Name

·         Actual Designations                        (static)

·         Skills                                                      (    )

·         Universities                                        (None)

·         Colleges                                               (     )

·         Branch / Displine / Subjects         (     )

·         Products / Services                          (     )

·         Language                                             (     )

 

 

 

---------------------

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7/12

 

5.       Status

 

·         Sex                         (M / F)

·         Marital                  (Married / Bachelor / Widow)

·         Citizenship          (Indian / Foreigner / NRI)

·         Visa Type

·         Mode                    (A = Advt.

 D = Database Search

 H = Headhunt)

·         Rating                   A = Excellent

 B = Good

 C = fair

 R = Reject

 P = Potential for

        ----------------------------------------------

                (Company’s Name)

 

·         Client status

(Casual / Regular / 3P Club Member)

 

·         Credit status

ADMIN TOOL

 
Strictly on advance

Without advance

Rotating / Perpetual Advance

 

·         Clients “Remote Access” status

(Access to order Execution Module over extranet / internet)

(Yes / No)

 

 

 

--------------------------------------

 

 

8/12

 

6.       Forms

 

·         Resume                                               (5 types)

·         Resume                                Search

·         Short                                     Display

·         Full                                         Display

·         Inquiry                                  (Shopping Basket)

·         Resume                                Edit

·         Job Advt.                             Posting

·         “Candidate Alert”             Posting                 form

·                                        Intimation         

·         Corporate Profile             (Janam Kundli)

·         Candidate                       (                     )

·         Non-Member         (                     )

·         Job Search

·         Job Advt.                              Display

·         Invoice                                 Forms

-          Advance / Min ͫ  Fees

-          Progress Payment

-          Final Payment

-          Out of Pocket Expense

-          Misc. “services rendered”.

-          SW Calibre Skill Test fees

-          Our “Commissions” due

 

·         Invoice Amount Calculation Form

·         Interview Assessment / Evaluation Form

·         Interview Schedule Form

·         Client Feedback Forms (email?)

(See note on “external follow-up”)

 

 

----------------------------------

 

 

 

 

9/12

 

 

·         One line statement

·         Truncated / Converted resume

·         No. of Resumes sent so far to a client

·         No. of Candidates Interviewed so far

·         Order status

·         Standardized “Questions” (Client / Corpo / Candidate / Asso).

·         Standardized “Answers” (Client / Corpo / Candidate / Asso).

·         Standard Model (“Prof. Terms” / Conditions / Quotation / offer).

 

·         Month – End Order Backlog statements

Ø  Industry wise

Ø  Function wise

Ø  Design Level wise

Ø  Chronology wise

Ø  Consultant wise

Ø  Order Value wise

 

·         “Proposals / offers scut so far” History.

(Client wise / Consultant wise / Ind. / Func. / Design)

·         All Executives appointed so far

(Client wise / Consultant wise / Ind. wise / Func. wise / Design wise / etc.)

 

·         Tabulation of all “Correspondence”

Letters / email / fax / phone

(Client wise / Consultant wise)

·         Overdue Payments

·         Tabulation of all Invoices so far

·         Who attended interview (for each order)

·         Short-list (Search Results) of Candidates.

 

 

 

---------------------------------

 

 

 

 

10/12

7.        

TS/2

 

Tabulation / Statements (Cont)

·         Day-end / Week-end

 

“SELF REMINDER SCEENS”

 

Ø  Resume remaining to be entered in Module 1     EDP

(incl. email / webforms / typed)                                Supervisor

 

 


Ø  ESRS against which offers yet to be sent /              Nirmit

Shopping Basket

 

 


Ø  Interview – call letters remaining to be sent        

 

Ø  Interest letters remaining to be sent                        Consultants

 

Ø  Resumes remaining to be sent

 

Ø  One line statement to be sent

 

 


Ø  Invoices remaining to be sent

 

Ø  Bills remaining to be paid                                              Accountant

 

Ø  Payment remaining to be collected

 

·         Interview Follow-Up Module (7 Screens)

·         10 standard statements

 

 

-------------------------------------------

 

11/12

 

8.       History

 

·         Client

·         Corporates

·         Members

·         Non – Members

·         Exec. Search Requests / Shopping Baskets

·         Proposals / offers

·         Purchase orders

·         Resumes sent (to one Corpo)

·         Resumes sent (of one member)

·         Order backlog (different ways)

·         Outstanding payments (different ways)

·         Online headhunts carried out

·         Online Job Advt. posted (summary)

·         Online Shopping Baskets

·         Executives Appointed so far

·         Orders executed so far

 

·         All Correspondence (Client wise)

·         All Queries & Answers given (Client wise / Candidate wise etc.)

·         Interviews

·         “Job Alerts” sent out

·         “Candidate Alerts” sent out

·         Market – Promotion letters / emails

·         No. of Applications / Resumes received against HOT JOBS / ADVERTISED JOBS.

·         Who (which) / How many candidates attended each interview (each assignment)

 

 

 

-----------------------------------------

 

 

 

 

12/12

 

·         Terms / offer / conditions

·         Interested?

·         Interview – call letter

·         Interview – result

·         Interview – confirmations recd (to clients)

·         Covering letters for

Ø  Order confirmation

Ø  Invoice

Ø  Outstanding statement

Ø  Shortlists of resumes

Ø  Media (advt.) cost – estimate

Ø  One line statement

Ø  Interview confirmation state

 

In short, if any statement / tabulation / form etc. is required to be sent (by post / fax / email) to any

·         Corporate

·         Client

·         Candidate

·         Associate / Allies / Affiliate etc.

Then, in each such case, a

 

                STANDARD / MODEL COVERING LETTER should get attached, when activated by a consultant.

                Of course, consultant would need to enter the “Variable” data / info – into the standard template – also modify the letter if desired.

                CMT / Mitchelle to prepare & make available all such STANDARD LETTERS

 

 

---------------------------------------

 

 

 

Email / fax

F: / Letters / hcp Letters / Mr. Ravi Tripathi 26-09-2000

 

Mr. Ravi Tripathi

APPLITECH – Ahmedabad

Sept. 26,2000

 

Dear Ravi

                I refer to our telecon yesterday, when you informed me that your SRS team will start work on Phase I, only on Oct. 2 instead of on Sept. 25, as stipulated in our Purchase Order dt. Sept. 14.

                This has come as a surprise.

                I now request your confirmation that despite late – starting of Phase I, the completion date for Phase I viz. Oct. 14, 2000, will be strictly adhered to, as laid down in Annex: B to our order.

 

With regards

Hemen Parekh

 

 

CC: Nirmit / Salil

 

 

------------------------------------------

 

 

 

 

 

Parag reply

 

20-9-2000

 

Dear Ravi

                Thank you for your email. I was out of town for a day. There was nothing urgent except to get your confirmation that your team will start SRS on Monday, 25th Sept. Please let me have names / qualifications of team - members.

                Sudhakar also mentioned that you might even want your finance guy to simultaneously study the integration of finance / MIS module, along with SRS for Order Execution Module. This would help them better co-ordinate amongst themselves. I welcome the suggestion. You need to give me 3/4 days’ notice re: arrival of your finance guy, so that I can ask our Chartered Accountant, Salil Gandhi, to remain available for discussions.

                Whereas, you will quote for “Finance / MIS Integration Module, separately, Sudhakar / Tapan have confirmed that as far as raising of “Invoices” & month – end generation of

                “Customer Outstanding Statements” is concerned, it is already covered by the Order Execution Module.

 

  With regards

Hemen Parekh

 

 

----------------------------------

 

 

 

 

 

 

 

 

Mr. Sudhakar (Fax No. 022 – 6310142)

Mr. Ravindra Tripathi (Fax No. 079 – 656, 9489)

 

APPLITECH SOLUTIONS LTD.

 

I enclose 6 pages of database structure (Oracle 8i) for our resume database.

These pages are numbered.

                A1 / A2 / A3 / B1 / B2 / B3 / C1 / C2 / C3.

Please stick these together as shown below:

A1

A2

A3

B1

B2

B3

C1

C2

C3

 

Regards

Hemen Parekh

                3P Consultants.

                16/9/2000

 

 

----------------------------------------

 

 

 

 

 

1/3

Mr. K. Sudhakar

Manager – Sales

Applitech Solution Limited.

Ahmedabad.

Sept. 14, 2000

 

Dear Mr. Sudhakar,

Purchase Order

                Please treat this as our Purchase Order for development & installation at our premises, a customised software for Internal Management System for Order Execution & MIS.

                This order is being released in response to your revised offer dt Sept. 12, 2000, but with following yesterday and in our meeting this morning:

Ø  Price

The price will be Rs. 8.25 lakhs

(Rupees Eight Lakh and Twenty-five Thousand only).

 

Ø  Penalty Clouse

For each phase, you have

 

 

----------------------------

 

 

 

 

 

 

 

 

2/3

 

Quoted certain no. of days required to complete the phase. These are given in Annex: A.

 

From this Annex: A, completion date will be calculated for each phase. This will be called

                “Phase Completion Date” (PCD)

 

For any delay in actual completion of a given phase, beyond PCD, a penalty will be levied at the rate of 0.5 % of the total order value for each week (or part thereof) of the delay. However, the total penalty will be limited to 5 % of the order – value.

 

Ø  Start of the Project

 

                Allowing you 10 days to mobilise your manpower resources and for intimating to us, the names / qualifications / past experience of your team – members who will work on our project, Phase I shall commence on Monday, Sept. 25.

 

Ø  Phase – wise Completion Dates

 

These will be as per Annex: B

 

 

 

-------------------------------------------

 

 

 

 

 

 

 

 

 

 

 

3/3

 

 

                If there is a likely hood of delay in completion of any phase, you will inform us in writing about the same in advance. This will, however, not change / alter the PCD as far as the application of Penalty Clause is concerned.

                By same token, any time saved in completion of an earlier phase, could be utilised for execution of the subsequent phase, without altering the PCD for the subsequent date.

Ø  Other Terms & Conditions

 

These will remain same as per your offer dt. Sept. 12, 2000, except to the extent as modified above.

 

Ø  Enclosed find our cheque No. 412944 dt. 14/9/2000 for Rs. 1.65 Lakhs

 

Kindly sign & return duplicate copy of this letter by way of your acceptance.

 

 

Whit regards.

Hemen Parekh

3P Consultant

 

Accepted:

Sign. K. SUDHAKAR

Date: Sept. 14, 2000

 

 

 

---------------------------------

 

Annex: A

ORDER EXECUTION MODULE

(Internal Management System)

 

COMPARISON OF OFFERS BY APPLITECH

Phase/ Stage

No. of Days Required to complete the phase

 

As per Aug offer

As per Sept. Offer

         I.            System Requirement stdy

10

20

       II.            Design & System Specs. Physical Design

30

35

     III.            Coding / Testing / Documentation / User Acceptance Testing

40

45

    IV.            Installation of Software / Training

20

25

Total

100

125

      V.            Debugging till fault – free operation of Software

40

40

 

 

 

 

 

 

----------------------------------------

 

 

 

 

Annex: B

PHASE COMPLETION DATES

(PCD)

Phase

No. of Days

Starting Date

Completion Date

I.

20

Sept. 25

Oct. 14

II.

35

Oct. 15

Nov. 17

III.

45

Nove 18

Jan. 1, 2001

V.

25

Jan. 2, 2001

Jan. 26, 2001

 

                The entire project must be completed by Jan. 26, 2001

                40 days time allowed / permitted to Applitech for “Debugging” will not be counted for Project Completion Date however the final 20 % payment will be made, not at the end of Phase but only after the “Debugging” period.

 

 

 

 

-------------------------

 

 

 

1/3

Sept. 7, 2000

Mr. Sudhakar

APPLITECH

Mumbai

 

                Dear Sudhakar:

Integration of Accounts / Finance Software Package with our

ORDER EXECUTION MODULE.

 

                I refer to our telecon yesterday. I look forward to meet you on 12th inst at 11 a. m.

                During our meeting on Sept. 1, question came-up of integrating accounts package “TELLY” into order-execution module. Ravi said you have tried to do this in the past but it has not worked well.

                On the other hand, Ravi said that you have, yourselves, developed some Accounts related packages, which can be, very well integrated with our Order Execution Module. You have developed one package, specifically meant for “SERVICE” industries.

                During our meeting itself, I requested

 

 

 

----------------------------------------

 

 

 

 

 

 

2/3

 

You to plan on such an integration and let us have your cost-estimate for same. Of course, this transition must ensure that whatever data we have, currently residing on “TELLY” must be AUTOMATICALLY migrated to your software package. There should be no need to re-enter these data manually. This is a key requirement and I would like to have your confirmation re: this aspect.

To give you an idea of what we are looking for, I enclose:

Ø  Annex A:

Routine Accounts related Activities

 

Ø  Annex B:

Finance Related Activities (MIS)

Most (but may not be all) of the items covered under Annex: A, would require, either concerned CONSULTANT (who is handling a Particular SEARCH assignment) or a junior ACCOUNTANT, to key-in necessary data into various screens.

Most of the output statements mentioned

 

 

-------------------------------

 

 

 

 

 

 

 

 

 

 

 

3/3

 

In Annex: B, Should get automatically generated, from the data already entered earlier by the CONSULTANT / ACCOUNTANT. Of course, some fields may need to be entered later on.

Annex: A & Annex> B, very broadly describe requirement of computerised system.

Since APPLITECH itself is I “Service” industry, I suppose you must have already installed such a system in your own office. As in our case, you too have many consultants, each of whom, is working on several “mini-projects / assignments” simultaneously, at any given point of time. I feel the MIS need of Applitech & 3P are very similar and what is required is mere extension to 3P, what you must have already implemented long time ago.

 

 

With regards,

HCP

 

 

-----------------------------------

 

 

 

 

 

 

 

 

 

 

 

 

ROUTINE ACCOUNTS ACTIVITY                   Annex: A                                              6-9-2000

 

ACTIVITY

FREQUENCY

Daily

Monthly

Q trly

Periodic

1

Preparation & entry of all expense vouchers in computer

ü

 

 

 

2

Preparation & entry of all cheques along with Suppliers Invoices / GRN / Challans etc.

ü

 

 

 

3

Entry of all Purchase orders released by us on Suppliers

ü

 

 

 

4

Entry / Bank depositing of all cheque – payments reed from clients with invoice details

ü

 

 

 

5

Daily reconciliation / verification of Cheque Book / Pay-in Slip / Passbook / Bank balance

ü

 

 

 

6

Maintenance of “imprest” a/c & tally with “cash-on-hand”

ü

 

 

 

7

Timely payment of all bills (water / electricity / society / phone / supplies / service etc.)

ü

 

 

 

8

Preparation & Despatch of all Invoices (to clients) as per data given by concerned consultants

ü

 

 

 

9

Follow-up of each & every invoice, one week before due date / vigorous follow-up till full payment is received, based on CUSTOMER OUTSTANDING STATEMENT

ü

 

 

 

10

Preparation of client-wise “Out of Pocket Expense” statement

Preparation of client-wise “Out of Pocket Expense” Invoices & despatch

 

ü

 

 

11

Follow-up of OPP invoices payment

ü

 

 

 

12

Renewal of all Insurance Policies (office – eqpt – car – Mediclaim etc.)

 

 

 

ü

13

Alerting & following up with concerned / responsible persons for timely renewals of all “Service – Contracts”, before expiry date in each case

 

 

 

ü

14

Monthly trial balance / P & L statement

 

ü

 

 

15

Monthly actual expense statement (item-wise)

 

ü

 

 

16

Filing of Income Tax Returns (Cos & Family members)

 

 

ü

 

17

Timely payment / deposit of TDS / Prof. tax / IT / Service Tax / PF / any other statutory levies

 

 

 

ü

18

Timely payment of salaries / retainerships / incentives to all staff (as per attendance)

 

ü

 

 

19

Timely renewals of all FDs / creation of new FDs

 

 

 

ü

20

Maintenance of Fixed Assets Register

 

ü

 

 

Note:

Routine accounting will cover 3P / Income

MIS                                        Annex: B                             6-9-2000              

 

ACTIVITY

FREQUENCY

Daily

Monthly

Q trly

Periodic

1

Development of Cost – Centres & Cost – Trends

 

 

 

 

2

Compile / Tabulate “actual expenses” incurred during last 2 years (cost-centre wise)

 

 

 

 

3

Compile / Tabulate “actual invoicing” incurred during last 2 years (several ways)

 

 

 

ü (Ann)

4

Develop “NORMS” for “expenses” based on

Ø Staff strength Ø Area Ø No. of persons appointed Ø No. of computers ØNo. of telephone lines Ø No. of consultants Ø No. of clients Ø No. of shopping baskets Ø No. of Advts.

 

 

 

ü (Ann)

5

Develop a set of “ASSUMPTIONS” for each cost centre / staff member who is likely to “incur” expenses or “achieve” billing targets

 

 

 

ü (Ann)

6

Develop “ANNUAL / QUARTERLY / MONTHLY” budgets (for expenses)

Develop “ANNUAL / QUARTERLY / MONTHLY” budgets (for achievements / billing)

 

ü

ü

ü (Ann)

7

Prepare “Budget Vs. Actual” / “Variance” statements (for expenses / invoicing / collection / customer outstanding / appointments / partners signed-up / resumes received / shopping baskets recd / interviews conducted / proposals submitted etc.). To be done monthly (Qty Variance / Price Variance / Assumption Variance)

 

ü

 

 

8

Develop 3 monthly rolling forecast for “CASH INFLOW / OUTFLOW”

 

ü

 

 

9

Prepare month-end “ORDER BACKLOG” statement (Industry wise / Function wise / Design Level wise / Client wise / Consultant wise)

 

ü

 

 

10

Same as above, prepare, monthly

Ÿ ORDER BOOKING statement

Ÿ Invoicing statement

Ÿ Collection statement

 

ü

 

 

11

Client wise, chronological, Invoice History / Payment Receipt History

 

 

ü As & When Required

12

Supplier wise, chronological, Bill History / Payments made history

 

 

 

 

 

------------------------------

 

APPLITECH

Mumbai

Sept. 6, 2000

 

Dear Sudhakar,

 

Order Execution Module

 

I refer to

Ø  Your quotation dt. Aug. 21

Ø  My not                 dt. Aug. 24

Ø  Our meeting      dt. Sept. 1

 

During our meeting you said, you will meet us again on 11th Sept. with your derailed proposal, incorporating whatever features we discussed on Sept. 1 (and as mentioned in my note of Aug. 24).

I await your phone-call.

In the meantime, I enclose news cuttings re:

Ø  Navin.com

Ø  Talisma e-CRM.

These may be of interest to you.

 

With regards

HCP

 

 

 

-----------------------------------------

 

Mr. Sudhakar

AAPPLITECH – Mumbai

Aug. 24, 2000

 

Dear Mr. Sudhakar:

Order Execution Module Software

Your offer dated Aug. 21, 2000

I refer to your offer and our discussions on Aug. 21. Unfortunately we could not meet today (as planned) but Mr. Cyril Ovely could spare some time either on 29th (Tue.) or on 1st Sept. (Fri.) and I await your early confirmation.

In the meantime, I have gone thru your offer. I enclose my comments on your “Terms” as well as some observations on the “Scope of Work / Features”. Most of these are merely a SYNOPSIS of the notes given to you earlier.

I am sending 2 copies, so that you can handover one copy to Mr. Tripathi or make a photocopy & send to Tapan.

As far as the price and the delivery-period quoted by you is concerned, I do not wish to bargain but I want your assurance that there will be no compromise on the QUALITY as incorporations of features / functions and upgradeability is concerned. You may treat this as our Purchase Order & collect your cheque during your next visit.

 

 

With regards

HCP

 

                                                                                                                                                                CC: Cyril Ovely

                                                                                                                                                                CC: Nirmit

 

 

 

------------------------------------

ORDER EXECUTION MODULE

S/1

 

FEATURE

Required

Included?

Now

Later

SECURITY

 

Ø  Nobody can conduct a resume-search without entering “Inquiry” form or “Purchase Order” form first

ü

 

 

Decided to drop this requirement in consultation with Cyril / Nagle & conveyed to Tapan / Jayant on 5/10.

 

 

Ø  No one can print “one-line-statement” or “resumes” without first entering PO details

ü

 

 

Ø  Fingerprint + Password + M/C recognition

ü

Decided to drop fingerprint recog.

 

Ø  Log of who accessed / what file / when

ü

 

 

Ø  No unauthorised addition / connection of H/W (floppy / CD / Tape / Printers / Scanner etc.) to system at any branch office.

ü

 

 

Ø  Remote back-up from residence – (dropped).

ü

Decided to encrypt thru VERITAS

 

Ø  Consultants sitting in branches all over India, should be able to use O/E module, thru VPN

ü

 

 

 

----------------------------------------

 

ORDER EXECUTION MODULE

L/1

 

FEATURE

Required

Included?

Now

Later

 

 

Ø  Integration of server-based call centre permitting “access” (as per rights) to monitor the “Order Execution Process” to

·         Consultants

·         Outside Interview Panel Experts

·         Clients

·         Candidates

·         Branch officers

·         Associates / Franchisees

 

ü

 

 

 

 

 

 

ü

ü

ü

ü

ü

 

 

Ø  Screen Pop-Ups when phone-rings

·         Client’s Janam Kundli (History)

·         Candidate’s Janam Kundli

(Note dt. 26/5/99)

 

ü

ü

 

 

 

Ø  A website clickable Button to allow surfer to connect to consultant over phone & both looking at screen

(Simultaneous interaction over ph./web)

 

.liveberson.com

ü

 

Ø  Integration with data warehousing / datamining software’s

(for proactive marketing)

 

ü

 

 

----------------------------------------

 

 

 

F/1

 

FEATURE

Required

Included?

Now

Later

Ø  MIS

Daily / Weekly / Monthly statistics

(See note dt. 3-9-93)

ü

 

 

Ø  3 Dimension (No. / Time Frame / Reward)

(See note dt. 17-9-93)

ü

 

 

Ø  Interview Feedback from Clients

(See note dt. 27-4-96)

ü

 

 

Ø  Order Backlog / Pending Assignment Analysis

(See note dt. 29-11-98)

(PRIORITY – MATRIX)

ü

 

 

Ø  10 standard statements

(See note dt. 11-7-93)

ü

 

 

Ø  Interview Follow-Up

(See notes dt.    25-6-93 / 31-3-94 / 7-5-97 / 27-5-97)

ü

 

 

Ø  Follow-Up with our own staff (30-3-94)

Follow-Up with our own candidates (30-3-94)

Follow-Up with our own clients (29-3-94)

ü

ü

ü

 

 

Ø  Chasing Events & Activities

(To send what – when – whom)

(Note dt. 30-3-94

ü

 

 

 

----------------------------------------

 

F/2

 

FEATURE

Required

Included?

Now

Later

Ø  18 Screens (Pop-Up?) of Paperless office (12-11-94 & 26/11/94

ü

 

 

Ø  Order Execution Master chart (notes dt. 2/9/93 & 1/2/94)

ü

 

 

Ø  Help Desk & Queries (notes dt. 23/4/94 & 16/11/94)

ü

 

 

Ø  Integration of “Phone-In” resumes (IVRS – Speech to Text Conversion) into our Resume Database (see quotation received from Ramshyam) – Instamail.com

 

ü

 

Ø  Integration of Navin.com (dropped)

ü

 

 

Ø  Integration of “Text-to-speech” (email delivered over POTS) (dropped)

ü

 

 

 

 

 

----------------------------------------

 

 

 

 

 

 

 

F/3

 

FEATURE

Required

Included?

Now

Later

Ø  Automatic generation of “Shopping Basket Summary”

(See chart dt. 25/5/99)

ü

 

 

Fool proof / relentless / Unforgiving / Unyielding follow-up of each & every shopping basket arriving over our website is YHE FUNDAMENTAL PROCESS (CORE PROCESS) of our O/E module. This O/E process to be treated as UNCOMPLETE till one of the following EVENT takes place.

·         Collection of total professional-fees at the end of a “Successful” execution

·         Cancellation of order by the client

·         Basket did not result into an order

Shopping Basket Summaries should be

Ø  Client wise

Ø  Consultant wise

Ø  Branch-wise

Ø 

Search - Parameters

 
Industry-wise

Ø  Function-wise

Ø  Designation-Level wise

Ø  Chronological (date-wise)

Ø  Basket No. wise / P.O. wise

Ø  City wise

ü

 
ü

 

 

P/O summaries should also get generated just like Shopping Basket Summaries.

ü

 

 

 

----------------------------------------

 

ORDER EXECUTION MODULE

F/4

 

FEATURE

Required

Included?

Now

Later

Ø  List of all the resumes ever-sent to a given client (part of Client Janam-Kundli / history)

ü

 

 

Ø  For a given candidate, which are the clients to whom his resume was sent ever? Chronologically

ü

 

 

Ø  Order Execution Module must be integrated with automatic

·         Generation of invoices

·         Client wise / Customer-wise Outstanding statements (chronologically & value wise)

ü

 

 

Ø  O/E module must automate all communications (phone / fax / snail-mail / e-mail / video-conference) of a consultant with

·         Client (Terms / Quotes / Schedules)

·         Candidates (Int. letters / Interview-Calls)

·         Associates

·        

dropped.

 
Interview Panel experts (Dates / Venue & maintain a Log / Janam Kundli.)

Integration of e-CRM of TALISMA? Must use STANDARD LETTERS (modifiable by a consultant) for email / fax / snail-mail, wherever appropriate (See my STD. LETTER FOLDER)

ü

 

 

 

 

----------------------------------------

F/5

 

FEATURE

Required

Included?

Now

Later

 

Ø  Features in corporated (and worth copying) in the online “client-order tracking” systems found on

·         www.Jobstreet.com

·         www.durakis.com

·         www.alltimesjob.com

ü

 

 

1.                    

 

 

 

 

 

 

----------------------------------------

 

 

 

 

 

 

 

 

 

 

 

 

T/1

 

COMMENTS ON “TERMS” QUOTED BY APPLITECH VIDE THEIR QUOTATION

DATED AUG. 21, 2000

 

GENERAL

 

1)      Source-code will be handed-over to 3P and will become intellectual property of 3P.

 

2)      Applitech will not undertake development / deployment of similar “Order Execution Module” for any other recruitment agency / executive-search company / placement company or any un-incorporated individual engaged in similar business, whether or not such a firm / individual has an internet website or not.

 

3)      Applitech will not divulge and / or part with any procedure / business-process / document / system / records / software applications etc. which it has obtained access to, during the course of this assignment at 3P Consultants and used by 3P Consultants, to any other firm / individual.

 

 

 

 

 

--------------------------------------------------

 

 

 

 

 

 

 

T/2

 

LICENSE FEE

 

We do not require the O/E module software to be installed at any other site but it should be capable of being accessed & operated from any of our branch-offices, which we propose to interlink thru VPN.

There will be no local processing / nor any database residing in the branch-office computers but all “access / operation” by any branch must be “logged”.

On branch-office computers, there will NOT be any floppy / CD drive / tape drive.

Although there will be local printers, all “print-commands” must be given by central server in Marol.

 

 

 

---------------------------------------

 

 

 

 

 

 

 

 

 

 

 

 

 

T/3

 

TRAVEL & STAY

                (For Visits to Bombay)

 

 

During

Travel Reimbursement

Stay Reimbursement

(Boarding & Lodging)

Design / Coding / Implementation / Training Stafe

One-way 2nd A/C fare

(A’ bad to Mumbai)

NIL

During 90 day warranty period

One-way, 2nd A/C fare

(A’ bad to Mumbai)

NIL

Beyond Warranty Period

One-way, 2nd A/C fare

(A’ bad to Mumbai)

Rs. 2500/= per Monday

(if stay is overnight)

 

 

This is OK as per Sudhaker

12/9/2000

 

 

---------------------------------------

 

 

 

 

T/4

 

PROJECT EXECUTION PLAN & PAYMENT SCHEDULE

 

(Fees will be payable on completion of each stage)

Stage

Deliverables

No. of Days

Fees

0.

Place order

 

20 %

I.

Detailed System Requirement Study

(SRS) DOCUMENT

10

 

II.

Detailed System Design Document (SDD)

-          E R diagram / Screen Prototypes

-          Final Data Model / Data Dictionecy

-          Updated Process Description

-          Screen Design Document

-          Menu Design Document

30

20 %

III.

Implementation Schedule

40

20 %

IV.

Executable Software Installation

+ All documentation

System documentation

User Manual

Operational Manual

+ Training

20

20 %

V.

Debugging till fault-free operation of software

40

20 %

 

---------------------------

24/8/2000

G/1

 

OREDR EXECUTION MODULE

 

GENERAL COMMENTS

 

Ø  No data should be required to be entered twice

 

 

Ø  We should be able to “CUSTOMISE” any statement / report, simply by

 

·         Clicking on desired “fields”

·         All outing “sequence-of-appearance” to each such field.

If such Statements / Reports are meant to be sent to any outsider (client / candidate / associate etc.) the same cannot be generated / printed-out / fax / e-mailed

WITHOUT

Entering P. O. details

Statement / Reports generated for internal use can only be seen / viewed on screen but cannot be faxed / emailed / printed / copied.

 

Ø  Any vacancy / Position advertised by us in print-media (whether for a client or for ourselves) must be treated as a Purchase Order, which must get “linked” to the “Advt. No.”

 

 

----------------------------

 

 

 

 

G/2

 

AND       position / vacancy No. as well.

 

Ø  “Client Name” is the Archor-Point / Reference point. This is what all of us remember and all search, will normally start by “Clicking” on a client’s name in a dropdown list.

 

This is the MAIN-GATE thru which we should enter the

                                ORDER EXECUTION MODULE

 

We should NOT be able to enter O/E module WITHOUR entering / clicking CLIENT NAME!

 

Every data / field should, somehow get Linked to “Client Name” (or a “potential-client” name? - eg. an inquiry from a client which may or may not result into an order)

 

Ø  “Individual Activity Time” permitted to a consultant for each of the 21 activities should be standardised & FROZEN in advance.

 

This will be called

“ACTIVITY STANDARD TIME

                (AST)

 

 

 

-------------------------------------------

 

 

 

 

 

 

 

 

G/3

 

If, in a particular PO, the concerned consultant feels that any particular AST needs to be changed, he / she should approach Nirmit for modifying. This cannot be changed unilaterally.

In course of time (at a later data) these ASTs will also be visible to the concerned client, when we permit him SELF-MONITORING (over extranet / internet).

Actual activity-time taken (AAT) will be compared with AST and variances (-cumulative also) will be calculated for each P. O.

These + / - ve variances will form the basis of evaluation of the performance of a consultant in execution of that particular assignment.

When a consultant has completed 20 order / assignments, it should be possible to plot consultant-wise

                FREQUENCY DISTRIBUTION CHARTS

Of variances / AAT.

Built-In Productivity Measurement of each consultant has to be a LEY-FEATURE of O/E module.

 

 

 

---------------------------------

 

 

 

 

 

 

 

 

 

 

G/4

 

Ø  The O/E module must be able to access the existing databases directly and there should be no need to construct fresh / new masters of candidates & clients.

 

Our database is in Oracle 8i and we will make available the database structure to Applitech

 

Ø  Back End

Oracle 8i is ok. We have a licenced copy. We are trying to get version 2.0 + IFS (Internet File Server)

 

Ø  Front End

Our Mr. Cyril Ovely will advise you on this.

 

Ø  Our Web site

Not only, you should thoroughly study the present “functionality / interactivity” of our website but also obtain a thorough understanding of changes being planned, from Mr. Cyril Ovely, who is working on this. Any failure, in this, may result in waste of time / effort / money all around.

 

For  “junior-level” candidates (College students / Fresh Graduates / Others

 

 

 

 

-------------------------------------

 

 

 

 

 

 

 

 

G/5

 

Drawing annual salary of < Rs. 2 lakh), we are planning to “sell” their resumes (to an online recruiter) for a fixed amount per resume.

Such persons, would have, in advance, authorised us (while filling-in their resume form online on our website), to “forward” their resumes to our online // offline corporate-clients, without taking / obtaining their permission each time their resume gets shortlisted.

When an online shopping-basket arrives (or is created offline by one of our consultant thru localised resume-search, for an offline client), the Order Execution Module, should be able to

Ø  Calculate the amount payable by the corporate client

 

(e.g. 10 resumes X Rs. 500/ resume = Rs. 5,000).

 

Ø  Send out an “offer / quotation” automatically to the concerned client by e-mail

 

(standard letter where blanks get filled-in automatically in case of online shopping basket or manually by consultant, in

 

 

 

----------------------------------------------

 

 

 

 

 

 

 

 

 

 

 

G/6

 

Case of an offline search),

Asking client to send a D/D of Rs. 5000/=

 

Ø  Send-out (i.e. email) 10 full resumes (with name / contact details) to the concerned corporate client as soon as D/D is received & details are entered in the O/E module against that specific Shopping Basket No. / Client Name.

 

This “ONLINE SALE OF RESUME” feature is not mentioned anywhere in the folder given to you earlier since this is a recent development.

 

This is however, one of the most CRITICAL / INPORTANT feature of the Order Execution Module, which requires perfect / seamless integration with our website-based process of

 

Ø  Online Resume-Search by head-hunter

Ø  Online Shortlisting by head-hunter

Ø  Online filling-up of Shopping Basket

Ø  Arrival of SB at our office, triggering the ORDER EXECUTION MODULE.

 

This “triggering / activating” is keyword!

 

 


 

 

 







































































































































































































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