OES Important Documents (1) Sanjeev Tiwari 8th
June 2002
ANNEX – (A)
PROJECT “DE-BUG OES”
Ø
Complete “by-passing” of “Preliminary Interview”
screens, if desired, for one or all candidates shortlisted.
Ø
Adding new candidate-names/records to
“Shortlisted Candidate” screen at any time/date/stage & as many as desired.
Ø
Complete flexibility/freedom to arrange (or not
arrange) interviews of any one more no. of candidates with the client on
different dates/times/venues of client’s choice
Ø
Reporting of “OUTSTANDING” must be for all types
of Invoices (Minim Search Fee or Advance/Progress Payments/Final Payment & Out-of-Pocket
Expenses)
Ø
Proposal History
Ø
Ability to enter special characters (Item # II)
Ø
E-Mail ID Problem (Item # 12 of Annex: D)
-----------------------
25/02/01
CMT
Order
Execution System
(Applitech)
Mr. Sudhakar gave enclosed report
an 22nd I have given you a photocopy earlier.
On my copy (enclosed), I have
putdown some remarks. Pl. study these. I have also given a copy each to Mr.
Nagle & Vinod.
It you have any remarks, please
let me know ta once – especially Item # 12 of
Charge
Request Form
(Scheduler
– Item # 12)
Sub-item
# 1 & # 4
Once I have comments from you/Vinod/Mr.
Nagle, I will forward these to Applitech. Separately, I will negotiate with Mr.
Sudhakar re: the additional cost of Rs. 2.83 L. But, independent of these
negotiations, we must rush our comments to Tapan/Neeraj at Ahmedabad. So pl.
expedite Repards
CC: Mr. Nagle Pl. let me have your comments if any
CC: Vinod
-----------------------
1/3
Nirmit
Mr. K. Sudhakar
Manager – Sales
Applitch Solution Limited
Ahmedabad.
Sept.
14, 2000
Dear Mr, Sudhakar,
Purchase
Order
Please treat this as our Purchase
Order for development & installation at our premises, a customised software
for Internal Management System for Order Execution & MIS.
This order is being released in response
to your revised offer dt Sept. 12, 2000, but with following changes as agreed
upon over telephone yesterday and in our meeting this morning:
Ø
Price
The price will be Rs. 8.25 lakhs (Rupees Eight Lakh
and Twenty-five Thousand only).
Ø
Penalty Clause
For each phase, you have
-----------------------
2/3
Quoted certain no. of days required to complete the phase.
These are given in Annex: A.
From this Annex: A, completion date will be calculated for
each phase. This will be called
“Phase Completion Date” (PCD)
For any delay in actual Completion
of a given phase, beyond PCD, a penalty will be levied at the rate of 0.5% of
the total order value for each week (or part thereof) of the delay. However,
the total penalty will be limited to 5% of the order-value.
Ø
Start of the Project
Allowing you 10
days to mobilise your manpower resources and for intimating to us, the
names/qualifications/past experience of your team-members who will work on our
project, phase I shall commence on Monday, Sept. 25.
Ø
Phase-Wise Completion Dates
These will be as per Annex: B
-----------------------
3/3
If there is a likelihood of delay
in completion of any phase, you will inform us in writing about the same in
advance. This will, however, not change/alter the PCD as far as far as the application of
penalty clause is concerned.
By same token, any time saved in
completion of an earlier phase, could be utilised for execution of the
subsequent phase, without altering the PCD for the subsequent date.
Ø
Other Terms & Conditions
These will remain same as per your offer dt. Sept. 12,
2000, except to the extent as modified above.
Ø
Enclosed find our cheque No. 412944 dt. 14/9/2000
for Rs. 1.65 Lakhs
Kindly sign & return duplicate copy of this letter by way
of your acceptance.
With
regards
3P
Consultants
Accepted:
Sigh
Date: Sept. 14, 2000.
-----------------------
Annex:
A
ORDER
EXECUTION MODULE
(Internal
Management System)
COMPARISON
OF OFFERS BY APPLITECH
|
Phase/Stage |
No. of days Required to complete the phase |
|
|
|
As per Aug. offer |
As per Sept. offer |
|
I.
System Require ment study |
10 |
20 |
|
II.
Design & System Specs. Physical Design. |
30 |
35 |
|
III.
Coding/Testing/Documentation/User Acceptance
Testing |
40 |
45 |
|
IV.
Installation of Software/Training |
20 |
25 |
|
Total |
100 |
125 |
|
V.
Debugging till fault-free operation of
software |
40 |
40 |
|
|
|
|
-----------------------
Annex: B
PHASE COMPLETION
DATES
(PCD)
|
Phase |
No. of Days |
Starting Date |
Completion Date |
|
I.
|
20 |
Sept. 25 |
Oct. 14 |
|
II.
|
35 |
Oct. 15 |
Nov. 17 |
|
III.
|
45 |
Nov. 18 |
Jan 1, 2001 |
|
IV.
|
25 |
Jan. 2, 2001 |
Jan 26, 2001 |
The
entire project must be completed by Jan 26, 2001
40 days
time allowed/permitted to Applitech for “Debugging” will not be counted for
Project Completion. Date however the final 20% payment will be made, not at the
end of phase IV but only after the “Debugging” period.
-----------------------
APPLITECH
Mumbai
Sept. 6, 2000
Dear Sudhakar,
Order Execution
Module
I refer to
Ø
Your quotation dt.
Aug. 21
Ø
My note dt.
Aug. 24
Ø
Our meeting dt.
Sept. 1
During our meeting you said, you
will meet us again on 11th Sept. with your detailed proposal,
incorporating whatever features we discussed on Sept. 1 (and as mentioned in my
note of Aug. 24).
I await your phone-call.
In the meantime, I enclose news
cuttings
Re:
Ø
Navin.com
Ø
Talisma e-CRM
These may be of interest to you
with repards
-----------------------
Mr. Sudhakar
APPLITECH – Mumbai
Aug. 24, 2000
Dear Mr. Sudhakar:
Order Execution Module Software
Your offer dated Aug. 21, 2000
I refer to your offer and our discussions on Aug. 21. Unfortunately
we could not meet today (as planned) but Mr. Cyril overly could spare sometime either
on 29th (Tue) or on 1st Sept (Fri) and I await your early
confirmation.
In the meantime, I have gone thru your offer. I enclose my comments
on your “Terms” as well as some observations on the “Scope of Work/Features”.
Most of these are merely a SYNOPSIS of the notes given to you earlier.
I am sending 2 copies, so that you can handover one copy to Mr.
Tripathi or make a photocopy & send to Tapan.
As far as the price and the delivery-period by you is
concerned, I do not wish to bargain but I want your assurance that there will
be no compromise on the QUALITY as far as in corporations of fee tunes/function
and upgradability is concerned. You may treat this as our Purchase Order &
collect your cheque during your next visit with responds.
CC: Mr. Cyril Ovely
CC: Nirmit
-----------------------
G/1
ORDER EXECUTION
MODULE
GENERAL COMMENT
Ø
No data should be required to be entered twice
Ø
We should be able to “CUSTOMISE” any statement/report,
simply by
·
Clicking on desired “Fields”
·
Allotting “Sequence-of-appearance” to each such
field.
If such statements/reports are meant to be sent to any outsider (client/candidate/associate
etc.), the same cannot be generated/printed out/faxed/e-mailed.
WITHOUT
Entering P. O. details
Statements/Reports generated for internal use can only be seen/viewed on
screen but cannot be faxed/emailed/printed/copied.
Ø
Any vacancy/position advertised by us in print-media
(whether for a client or for ourselves) must be treated as a Purchase Order, which
must get “linked” to the “Advt. No.”
-----------------------
If, in a particular PO, the concerned consultant feels that any particular
AST needs to be changed, he/she should approach Nirmit for modifying. This
cannot be changed unilaterally.
In course of time (at a later date) these ASTs will also be visible to
the concerned client, when we permit him SELF-MONITORING (over extranet/internet).
Actual activity-time taken (AAT) will be compared with AST and variances
(- cumulative also) will be calculated for each P. O.
These +/- ve variances will form the basis of evaluation of the
performance of a consultant in execution of that particular assignment.
When a consultant has completed 20 order/assignments, it should be
possible to plot consultant-wise FREQUENCY DISTRIBUTION CHARTS of
variances/AAT,
Built-In
productivity Measurement of each consultant has to be a KEY-FEATURE of O/E
module.
-----------------------
AND position/vacancy
No. as well.
Ø
“Client Name” is the Anchor-Point/Reference
point. This is what all of us remember and all search, will normally start by “Clicking”
on a client’s name in a dropdown list.
This is the MAIN-GATE thru which we should enter the
ORDER EXECUTION MODULE
We should NOT be able to enter O/E module WITHOUT entering/clicking
CLIENT NAME!
Every data/field should, somehow get linked to “Client Name” (or a “potential-client”
name? - eg. An inquiry from a client into an order)
Ø
“Individual Activity Time” permitted to a
consultant for each of the 21 activities should be standardised & FROZEN in
advance.
This will be called
“ACTIVITY
STANDARD TIME”
-----------------------
Ø
The O/E module must be able to access the
existing databases directly and there should be no need to construct fresh/new
masters of candidates & clients.
Our database is in Oracle 8i and we will make available the database
structure to Applitech
Ø
Back End
Oracle 8i is ok we have a licenced copy. We are trying to
get version 2.0 + IFS (Internet File Server)
Ø
Front End
Our Mr. Cyril Ovely will advise you on this
Ø
Our Web site
Not only, you should thoroughly study the present “functionality/interactivity”
of
our website but also obtain a thorough understanding of changes being
planned, from Mr. Cyril Ovely, who is working on this. Any failure in this, may
result in waste of time/effort/money all around.
For “junior-level” candidates
(College students/Fresh Graduates/Others
-----------------------
Drawing annual salary of ≤ Rs. 2 lakh), we are planning to
“sell” their resumes (to an online recruiter) for a fixed amount per resume.
Such persons, would have, in advance, authorised us (while filling-in
their resume form online on our website), to “forward” their resumes to our
online/offline corporate-clients, without taking/obtaining their permission each
time their resume get shortlisted.
When an online shopping-basket arrives (or is created offline by one of
our consultant thru localised resume-search, for an offline client) the Order
Execution Module, should be able to
Ø
Calculate the amount payable by the corporate
client
(e.g. 10 resumes X Rs. 500/ resume = Rs. 5,000)
Ø
Send out an “offer/quotation” automatically to
the concerned client by e-mail
(standard letter where blanks get filled-in automatically in case of
online shopping basket or manually by consultant in
-----------------------
Case of an offline search),
Asking client to send a D/D of Rs. 5000/=
Ø
Send-out (i.e. email) 10 full resumes (with
name/contact details) to the concerned corporate client as soon as D/D is
received & details are entered in the O/E module against that specific
Shopping Basket No/Client Name.
This “ONLINE ASLE RESUME” feature is not mentioned anywhere in the folder
given to you earlier since this is a recent development.
This is however, one of the most CRITICAL/IMPORTANT feature of the Order
Execution Module, which requires perfect/seamless integration with our website-based
process of
Ø
Online Resume-Search by head-hunter
Ø
Online Shortlisting by head-hunter
Ø
Online Filling-up of Shopping Basket
Ø
Arrival of SB at our office, triggering the
ORDER EXECUTION MODULE.
This “triggering/activating” is keyword!
-----------------------
T/1
COMMENT ON “TERMS”
QUOTED BY APPLITECH VIDE THEIR QUOATATION
DATE AUG. 21, 2000
GENERAL
1)
Source-Code will be handed-over to 3P and will
become intellectual property 3P.
2)
Applitech will not undertake development/deployment
of similar “Order Execution Module” for any other recruitment agency/executive
search company/placement company or any un-incorporated individual engaged in similar
business, whether or not such a firm/individual has an internet website or not.
3)
Applitech will not divulge and/or part with any
procedure/business-process/document/system/records/software applications etc.
which it has obtained access to, during the course of this assignment at 3P consultants
and used by 3P Consultants, to any other firm/individual.
-----------------------
T/2
LICENSE FEE
we do not require the O/E module software to be installed at
any other site but it should be capable of being accessed & operated from
any of our branch-offices, which we propose to interlink thru VPN.
There will be no local processing/nor any database residing
in the branch-office computers but all “access/operation” by any branch must be
“logged.
On branch-office computers, there will NOT “print-commands”
must be given by central server in Marol.
-----------------------
T/3
TRAVEL & STAY
(For
Visits to Bombay)
|
During |
Travel
Reimbursement |
Stay Reimbursement (Boarding
& Lodging) |
|
Design/Coding/Implementation/Training
Stage |
One-Way 2nd
A/C fare (A’ bad to Mumbai) |
NIL |
|
During 90 day
warranty period |
One-Way, 2nd
A/C fare (A’ bad to Mumbai) |
NIL |
|
Beyond Warranty
Period |
One-Way, 2nd
A/C fare (A’ bad to
Mumbai) |
Rs. 2500/=
per manday (if stay is overnight) |
This OK as per Sudhaker
12/9/200
-----------------------
PROJECT EXECUTION
PLAN & PAYMENT SEHEDULE
(Fees will be payable
on completion of each stage)
|
Stage |
Deliverables |
No. of Days |
Fees |
|
0 |
Place Order |
|
20% |
|
I.
|
Detailed System Requirement Study (SRS)
DOCUMENT |
10 |
|
|
II.
|
Detailed System Design Document (SDD) -
ER diagram/Screen Prototypes -
Final Data Model/Data Diction ion -
Updated Process Description -
Screen Design Document -
Menu Design Document |
30 |
20% |
|
III.
|
Implementation Schedule |
40 |
20% |
|
IV.
|
Executable Software Installation + All documentation
+ Training |
20 |
20% |
|
V.
|
Debugging till fault-free operation
of software |
40 |
20% |
