Notes: STORAGE METHOD

23-12-96

Dear Hugh,

I hope you had an opportunity to go thru my earlier notes.

As mentioned earlier, there are 2 ways of going about our task of “deciphering” scanned bio-datas.

#1 - STORAGE METHOD

Create and store massive directories of words in computer-memory. As the software picks-up each word (while scanning/OCR), it compares it with the stored "directories", finds a "correspondence" and stores it accordingly.

This is what RESUMIX seems to have done with 50,000 words directory.

In next few pages, I have listed

categories of words
some examples.

But, the problem is to manually compile such directories. It may take months!

#2 - AI METHOD

Under this method, we begin with

a rudimentary "logic" (grammar)
a small list of words' categories
Theory of probability

( frequency - and by deduction, the probability - of occurrence of any given word

"before" another word
"after" " "

The trick is to write a software which is self-learning!

It is like providing a small nucleus around which, gradually a PEARL is cultured!

In following pages, I have attempted to establish a CONTEXT of words, by picking actual

examples from 30/40 bio-datas.

I am clueless as to how this analysis will help you - but it may.

The "Word-Categories" mentioned by me are not exhaustive. Please feel free to add.

In the file I sent to you yesterday,

I had used following logic:

Step #1

Pick a word-category e.g.

"Unit/Section/Division/Branch - Group - Dept - Project - Shop - Cell - Area - Office"

all of which mean "work location"

Step #2

Find a list of words which fall under this "word-category"

e.g.

Tool Room - Mc Shop - Design cell -

Jigs & Fixture Assy - Forging Dept - File Production

Reebok project - Central Marketing Office
Legal Dept - Merchant Banking Div.
Jaipur Branch - Planning Section.

Step #3

List words (in fact phrases) which precede these words

Undertook training in
Worked in
Worked as
Supervisor for
Incharge of
Looked after
Looking after
Joined
Transferred to
(I was) heading -

LOGICAL DEDUCTION

The above-mentioned phrases are the most-likely phrases to precede any word that denotes "Dept - Section - Unit - Branch - Div. etc. etc.

i.e. any word that denotes

a WORK-LOCATION.

The logic would improve as the sample-size grows.

The entire process can also be reversed.

See enclosed Logic-sheets for

"WORK CO-ORDINATION ASSISTING PREPARATION SUPERVISION."

Here you go backward from

STEP #3 -> STEP #2 -> STEP #1

and reach similar CONCLUSIONS and draw-up similar LOGIC-RULES.

I hope this should suffice for the time being. Of course I will keep you informed if I come-up with any new ideas.

Do you think, you could show us an ALPHA version of the software in 8/10 days time?

with regards

H. K. Parekh

23-12-96

cc: Mr. Nagle.

CATEGORIES OF WORDS

INDUSTRY

COMPANY NAME

ADDRESS

CITY $\rightarrow$ List given to Mr. Francis (STD codes)

COUNTRY $\rightarrow$ " " " " (ISD codes)

MANUFACTURING - RELATED

Manufacturing Processes/Techniques
Mfg-related " "
Mfg- Departments
Equipment - Machinery - Systems
Raw Materials / Intermediates
End Products / Services

MANAGEMENT - RELATED

Management Functions
" Processes
" Techniques
" Documents
" Systems
" Procedures
" Designations

CATEGORIES OF WORDS (CONT)

ENGINEERING RELATED

Engineering Techniques
" Technologies
" Standards & Codes
" Processes

INFORMATION - TECHNOLOGY RELATED

Computer Hardware
" Software
" Systems
Telecommunication

INDUSTRY-NAMES

Publishing

Insurance

Travel

Tourism

Entertainment

Software

COMPANY-NAMES

This list is under preparation

and I expect to hand it over to

Mr. Francis by 1st Jan 1997. This

will contain about 700/800 names

to begin with. It will be gradually

expanded.

INDUSTRY-NAMES

A list containing "Industry-names"

(Some 100 odd names) has already

been given to Mr. Francis. This may

be good enough to start with.

MANUFACTURING PROCESSES

Fabrication

Pipe Fabrication

Galvanize

Welding

Pickling

Slitting

Rewinding

Multiblanking

Annealing

To manually prepare lists of

"Mfg. Related" words (processes / techniques /

depts / eqpt. / machinery / systems / raw

materials / intermediates / end products /

services etc)

is a herculean task!

Manually, this may take weeks or

even months.

It is possible that these lists

(in some form or other) exist in

printed directories or
CD-ROM'S or
Internet (if we can download)

If we cannot find quick-simple-cheap

ways of creating directories of "MFG. -

RELATED" words, let us just ignore

such words!! or put them all under

an omnibus "CATEGORY" called,

KEYWORDS!

MFG. RELATED PROCESSES

Handling

Material Handling

Transporting

<pre> 12 MANUFACTURING - DEPARTMENTS

Machine Shop Tool Room. </pre>

<pre> 13 EQUIPMENT - MACHINERY - SYSTEMS

Industrial Burners
Combustion Equipment
Cement Kiln Pressure Vessels Storage Tanks LPG Bottling Plant Heat Exchangers Condensers Structural Fabrication Material Handling Eqpt. Conveyors Vibratory Feeders Cranes Ferron Hydraulic Equipment Hydraulic Cylinders Power-pack Industrial Fans " Pumps MCC. PLC Panels / PLC Offshore Structures Process Platforms. Valves Compressors Pumps Separators Manifolds Vessels Jacket Main Deck Heli Deck

Jack-up Rig Heavy Lifts DMT Plant Columns Tanks Piping Paraxylene Plant Cold Rolling Mill D.C. Drives Control System A.C. Motor Roll Grinder Diesel Generator EOT Crane Motor Control Centres Continuous Billet Caster Electric Substations Vacuum Circuit Breakers Battery Chargers Mechanical Systems **Hydraulic " ** **Electro-mechanical " ** **Pneumatic " ** Coal Handling Plant Thermal Power Station **Hydraulic " ** Ash Handling Plant Fuel Oil Handling System. </pre>

<pre> 14 RAW MATERIALS

Ferrous Castings Non-Ferrous " Refractory Materials CS AS SS NACE CU-NI </pre>

<pre> 15 MANAGEMENT FUNCTIONS

Personnel " & Administration Administration HRD HRM Welfare Finance Sales Marketing Distribution Public Relations (Govt) Liaison Business Development Purchase (New) Product Development Planning Costing

A list containing names of "Management functions" (FUNCTIONS) has been handed over to Mr. Francis. This should suffice for the time- being. Also for the time-being, let us club "Management-Processes" and "Mgmt. Techniques" under FUNCTIONS only to simplify matters. </pre>

<pre> 16 MANAGEMENT - PROCESS

Recruitment
Performance Appraisal
Potential "
Conflict Resolution
Wage Settlement
Disciplinary Action
Productivity Agreement Budgetting Hiring Verification. </pre>

<pre> 17 MANAGEMENT TECHNIQUES

Manpower Planning Material Planning Work " Facilities " Computerised " Trouble shooting Decision Making Computerisation Job Planning Job Allocation Human Resource Administration. Programming Project Planning " Scheduling " Monitoring " Execution Technical Evaluation of Bids. Negotiations Schedule Monitoring. Training Compensation Planning Succession " Franchising. </pre>

<pre> 18 MANAGEMENT - DOCUMENTS

Procedure Manual Contract Works Order Invoice Bill Gate-Pass Credit Note Debit Note Register Drawing Tender Purchase Order Stores Credit Note Letter Of Credit Test Certificate Inspection Report Bill Of Material Progress Report Bar Bending Schedule Schedule Offer MIS Report Construction Schedule PERT chart Bar chart Pre chart.

This list can be enlarged gradually by-studying-interpreting daily computer (AI Software) printout which says, "While scanning I could not figure-out following words". Please HELP. </pre>

<pre> 19 ENGINEERING TECHNIQUES

Erection Installation Commissioning Ship Repair Ship Building Testing NDT (Non destructive Testing) Pre-commissioning X-Ray MPI D & P. Test UST Visual Inspection Hook-Up. Maintenance Basic Engineering Detailed " Design Calculations G.A. Drawings Layout " Control Logic Operation.

The situation with "ENG. RELATED" words is similar to "MFG-RELATED" words viz. HERCULEAN! If not available on INTERNET for downloading, we will need to develop these directories over a period of time by asking HUMAN EXPERTS to go thru daily "I DON'T UNDERSTAND" list given by AI Software. </pre>

<pre> 20 (ENGINEERING ?) TECHNOLOGIES

Arcnet Technology Modem " </pre>

<pre> 21 (ENGINEERING ?) INTERNATIONAL STANDARDS & CODES

ASME ANSI B P API AWS ISO 9002 TEMA ISI BS </pre>

LOGIC - SHEET - WORK.

Following Phrases are likely to be followed by	Following words	All of which denote/Signify
Working With	Consolidated Contractors	Name of Company
Working as	Q.C. Lead Inspector	Designation
Worked as	Mgmt. Trainee	"
Worked in	Mazagaon Dock Ltd.	Name of Company
(I have) Worked as	Dimension Controller	Designation
" "	Project Executor	"
(Presently) Working in	Special Steel Ltd.	Name of Company
Working as	Sectional Head	Designation
Worked as	Chief Coordinator	"
" "	Shift in charge	"
" "	Internal Auditor	"
" "	Member of	"
Working in	NTPC	Name of Co.
Work involves	Preparation of tech Specification.	Eng. - Technique
Working Under	Senior Manager	Designation
Worked in	Mech. Design dept.	Department
(I have) Worked as	Project Executor	Designation
		CONCLUSION ?
	- "Work" is followed by	- Name of Co.
	- " " " Dept.
	- " " " Designation

To substantiate (this conclusion), we need a sample-size of 1000 such phrases.

LOGIC - SHEET - CO-ORDINATION

Following Phrases are likely to be followed by	Following words	All of which denote/Signify
Coordination of	Project Activities
Coordination with	Customers/Consultants
" "	Factory Sites
" "	Clients
Coordinate with	World Bank.
Coordination of	rural activities
Coordinate with	District Collector
</pre>

LOGIC - SHEET - ASSISTING

Following Phrases are likely to be followed by	Following words	All of which denote/Signify
Assisting in	Preparation of P & I dia.
Assisting for	Material Estimation
Assisting in	- Estimation
	- Preparation of offer
	- checking
	- drawing out Specs.
	- monitoring
	- internal Coordination
</pre>

LOGIC - SHEET - PREPARATION

SUPERVISION.

Following Phrases are likely to be followed by	Following words	All of which denote/Signify
Preparation of	- Eqpt. Specification
"	- Purchase Requisition
"	- Quality Documentation
"	- Requisitions
"	- Technical bid
"	- Engineering Layouts

Supervision of	house-keeping
Supervising	The movement of Vehicles.
"	Safety arrangement
Supervision of	Installations
</pre>

ANALYSIS - SHEET

Phrase	Followers (Following Words)	What do "followers" mean?
Monitoring of	Project Execution
Assisting in	Preparation of P&I dia, GA, detail Fabri. drwgs
Coordination of	Project activities
with - - - - dept.
Coordination with	Customers, Consultants
Subcontracting of	Fabrication jobs
Inspection of	bought-out items
Planning of	projects
Execution of	"
Control of	"
Assisting for	Material Estimation
Preparation of	Equipment Specifications
"	Purchase Requisition
"	Quality documentation
Coordination with	Factory Sites
"	Clients
</pre>

ANALYSIS - SHEET

Phrase	Followers (Following Words)	What do "followers" mean?
Techno-commercial evaluation of	Sub-Vendors
Period Visit to	Sites
Assisting in	- Estimation
	- Preparation of offers
	- checking plants
	eqpt. layouts
	- drawing out Specifi-
	cations
	- monitoring the project
	- internal Coordination
Working with	Consolidated Contractors
Working as	Quality Control Lead Inspector
Worked as	Management Trainee
Worked in	Mazagaon Docks Ltd
I have joined	"
Promoted as	Senior Engineer
</pre>

ANALYSIS - SHEET

Phrase	Followers (Following Words)	What do "followers" mean?
I am looking After following -	- shop floor Q.C. Work
	- Field Q.C. "
	- Review of clarity
	Welding report
	- Making NDT plan
	- Material identification
	- Weld fitup check
	- Final Weld Visual check
	- Welding monitoring
	- Dimension check
	- Final spool clearance
I have worked as	Dimension Controller
I have fair Knowledge of	NDT techniques
I am familiar with - -	Preparation of NDT drawings
I have done	hook-up & modification
	work of piping
" "	Computerised Planning
</pre>

ANALYSIS - SHEET

Phrase	Followers (Following Words)	What do "followers" mean?
I have fair Knowledge of	Heavy Lifts with heavy-duty Cranes
I have worked as	Project Executor
Presently working in	Special Steels Ltd.
Working as	Sectional Head
worked as	Chief Coordinator
" "	Shift In Charge
" "	Internal Auditor
" "	Member of - - -
Involved with	M/s Siemens
I am working in	NTPC
I am associated with	Project Engg. Division
In the capacity of	Chief Design Engineer
Looking after	design & engineering
My work involves	Preparation of tech. specifications
</pre>

ANALYSIS - SHEET

Phrase	Followers (Following Words)	What do "followers" mean?
Employment at	Kamani Tubes Ltd
Position held in	BASF
Worked for	M/s VIN (P) LTD
Supervision of	house-keeping
Liasoning with	Contractor
Passing of	Bills
Looking after	Company Vehicles
Supervising	the movement of vehicles.
Allocation of	- Vehicles/Guards
Supervising	Security arrangement
Preparation of	requisitions
Working under	Senior Manager
Coordinate with	World Bank
</pre>

ANALYSIS - SHEET

Phrase	Followers (Following Words)	What do "followers" mean?
Coordination of	rural activities
Faculty Member for	training employees
Coordinate with	District Collector
Diploma in	Electrical Engineering
MBA from	IGNOU
Responsible for	Sales of high KVA UPS
" "	Customer Support
" "	Marketing of Filters
" "	Sales of Motors.
" "	Market Penetration
Involved in	business of elec. eqpt.
" "	interactions with - - -
Opening of	new distribution channel
In Charge of	total manufacturing
Responsible for	various activities
Training in	various departments
</pre>

Scan_0031.jpg

Phrase	Followers (Following Words)	What do "followers" mean?
Responsible for	implementing projects
Liaison with	clients/suppliers
Involved in	execution of projects.
In capacity of	Senior Engineer
Was also earlier involved in	following projects
Visited	Frankfurt
"	Baroda Site
Meeting with	Clients/Contractors
Underwent training in	the inspection department
Worked in	Mech. design dept.
Had the exposure in	preparation of order specifications.
Checking of	Vendor Drawings
Preparation of	technical bid
Was deputed to	J.K. Synthetics
" for	erection of eqpt.
Was also involved in	Site modification
</pre>

ANALYSIS - SHEET

Phrase	Followers (Following Words)	What do "followers" mean?
Since 1984 with	Herdillia Chem. Ltd.
Having collaboration with	Hercules of USA
Heading	Project execution Section
"	Civil Construction
"	detailed engineering
"	inspection activities.
Hands-on experience in	all phases of project management
Conversant with	methods & procedures
Inspection of	plant equipment
to meet	statutory requirement
Issue of tender for	Civil Work
Installation of	Water System
Simulation of	PAT Pump System
Exposure to	plant maintenance
Knowledge on	plant Buildings.
Involvement in	ISO 9000 Certification
Awareness of	PC & Computer usage
Presently heading	the Section
Services for	plant improvement schemes
</pre>

ANALYSIS - SHEET

Phrase	Followers (Following Words)	What do "followers" mean?
11 years 9 months in	Steel Plant division
I was holding the position of	Asst. Manager (Projects)
I am presently holding the position of	Manager (Projects)
Preparation of	engineering layouts.
Selection of	appropriate equipments
Liaison with	procurement division
Supervision of	installation
Scheduling & monitoring of	projects
Controlling of	projects.
List of	major projects
Carried-out by	BBC
Consultants for the project were	TCE
Augmentation & Upgradation of	downstream steel making
Upgradation of	arc furnace.
Conversion of	Fuel oil System
Joint Venture with	M/s Kalyani steel Ltd.
Budget is	Rs. 1500 cr.
</pre>

WHAT IS THE NATURE OF THE WORDS THAT PRECEDE ?

WHAT IS THE NATURE OF THE WORDS THAT PRECEDE ?	WORDS THAT PRECEDE	PREPOSITION	WORDS THAT FOLLOW	WHAT IS THE NATURE OF THE WORDS THAT FOLLOW ?
Activity	Monitoring	of	Project execution	Function
"	Assisting	in	Preparation of P&I dia.	Eng. Technique
Mgmt. Process	Co-ordination	with	Project activities	Mgmt- Process
"	Sub-contracting	for	Customers/Consultants	Common noun
Eng. Technique	Inspection	to	Fabrication Jobs	Mfg. Process
Mgmt. Process	Planning	as	bought-out items	Eqpt.
"	Execution	after	Projects	Mgmt process
"	Control	at	Material Estimation	" Technique.
Activity	Preparation	under	Equipment Specification	Eng. Technique.
"	Co-ordination - Coordinate	from	Purchase requisition	Document
"	Evaluation	on	Quality documentation	"
Activity	Visit	by	Factory Sites	Location
"	Working - Worked	Over	Clients	Common noun
"	Promoted	Above	Sub-Vendors	"
"	Looking		Sites	Location.
	Knowledge		Estimation	Mgmt- Technique
"	Familiar		Preparation of offers	Mgmt- Process
"	Involved - Involvement		Checking plant & eqpt.	" "
"	Associated		drawing out specifications	" "
"	Capacity		monitoring the project	" "
Mgmt. Process	Employment		Internal Coordination	" "
"	Held		Consolidated Contractors	Common Noun.
"	Supervision - Supervising		Q.C. Lead Inspector	Designation.
"	Liasoning - Liason		Management Trainee	"
"	Passing		Mazagaon Docks Ltd	Company Name
"	Allocation		Senior Engineer	Designation
"	Member		Shop-floor Q.C. Work	Mgmt- Process
Education Qual.	Diploma		Review of	" Technique
"	MBA		Making NDT plan	" "
</pre>

WHAT IS THE NATURE OF THE WORDS THAT PRECEDE ?

WHAT IS THE NATURE OF THE WORDS THAT PRECEDE ?	WORDS THAT PRECEDE	PREPOSITION	WORDS THAT FOLLOW	WHAT IS THE NATURE OF THE WORDS THAT FOLLOW ?
Activity	Responsible		Material identification	Mgmt- Technique
"	Opening		Weld fitup check	Eng.
Designation	In-charge		Dimension Controller	Designation.
Mgmt. Technique	Training		hook-up & modification	Eng. Technique.
"	In Capacity		Computerised planning	Mgmt.
Activity	Meeting		Heavy Lifts	Eqpt.
"	Exposure		Project Executor	Designation.
"	Checking		Sectional Head	"
Mgmt. Process	Deputed		Chief Coordinator	"
"	Collaboration		Shift-in-charge	"
"	Experience		Member of	?
"	Conversant		Project Engg. Division	Dept.
"	To meet		Design & Engineering	Eng. Technique
"	Issue		Preparation of tech. specs	Mgmt Technique
Document	Tender		House-keeping	"
Eng. Technique	Installation		Contractor	Common Noun
"	Simulation		Bills	Document
"	Awareness		Company Vehicles.	Eqpt.
"	Services		the movement of	Mfg. related Process
"	Position		Security arrangement	"
Process.	Selection.		Requisitions	Document.
Activity	Requisitions		World Bank	Organisation.
"	Scheduling		Rural activities	Activity.
"	Monitoring		Training employees	Mgmt. activity
Document	Controlling		District Collector	Designation.
"	List		Electrical Engineering	Educational discipline
Activity	Carried-out		IGNOU	Name of University
Common Noun (Mgmt ?)	Consultant		Sales of UPS.	Function
Process	Augmentation		Customer Support	"
"	Upgradation
</pre>