Hi Friends,

Even as I launch this today ( my 80th Birthday ), I realize that there is yet so much to say and do. There is just no time to look back, no time to wonder,"Will anyone read these pages?"

With regards,
Hemen Parekh
27 June 2013

Now as I approach my 90th birthday ( 27 June 2023 ) , I invite you to visit my Digital Avatar ( www.hemenparekh.ai ) – and continue chatting with me , even when I am no more here physically

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Friday, 30 June 2000

LTITL

Hello Mr. Thakur,

As per the discussion during the meeting which took place last week, please find attached herewith document stating the 'Scope of Work' for 'Order Execution System' to be developed.

Also attached is a document mentioning points which we would request 3P to clarify upon.

Furthermore LTTTL would request 3P to confirm the scope of work and suggest any changes to be made to it.

LTTTL is eagerly looking forward to further developments on the above subject matter.

(See attached file: 3P_Scope_Of_Work.doc) (See attached file: 3P_CLARIFICATIONS.doc)

Thanks & Regards Sanjay

6/30/00

SCOPE OF WORK FOR 'ORDER EXECUTION SYSTEM'

After studying in detail the reference documents prepared and sent by '3P Executive Search' LTTTL understands that '3P Executive Search's' vision is to develop an Internet based portal which would be accessed by its clients, candidates and associate companies. The objective of owning this portal is to sell the information which '3P Executive Search' has gathered over a period of time on Internet/In order to fulfill all the functional and technical requirements of '3P Executive Search', it is understood that the system would be a combination of web and client-server technology.

In order to provide '3P Executive Search' with a software solution, following are the broad level functions identified, which can be framed as scope of work.

LTTTL is looking forward for the confirmation from '3P Executive Search' on below mentioned scope and will be awaiting further communications in case '3P Executive Search' would like any sort of alterations, changes to be done.

Help Desk: Do away with the barriers in order to incorporate access control through Intranet, Extranet & Internet and come up with a single interface for its Employees, Suppliers, Customers to access information. The idea is to provide on line answer to the queries through website. List of queries which could come from different sources are listed in the reference document.

Order Execution System: '3P Executive Search's' clients would access the portal and enter requisition for the candidates by filling up the 'Purchase Order' form. The client will in turn receive an acknowledgement Full/Partial advance payment by the client would be done through cheque. A search would then be performed for the candidates whose profile match exactly with those mentioned in the requisition. This information is then available to '3P Executive Search's' client on web. After the client selects a suitable candidate of their choice, intimation or reminder will be given to the candidate for an interview via e-mail. After the interview process, an Invoice would be generated and sent to '3P Executive Search's client for payments.

Should have a mechanism to generate a unique identification number for the client, candidate and treat each vacancy as a separate / distinct 'Purchase Order'. This should be followed with an acknowledge to the client.

Follow Up with Clients: System should support effective follow up of internal (Staff members) as well as external ('3P Executive Search's clients, Candidates, Associates, Advertisement Agents, Suppliers / Vendors, Bankers etc. / clients). The follow up could be for late pending payments, feedback on bio-data etc. Mode of communication with '3P Executive Search's clients, associate companies and candidates would be decided after discussing with '3P Executive Search'. Resolution such as rejection for the candidates '3P Executive Search's' client to update the interview status would also be done after detail level discussions with '3P Executive Search'.

Follow Up with the Candidates: Follow up with the candidates could be regarding the date of joining expected pay packet, feedback of the interview etc.

Follow up with the staff: This is to ensure that the goals / objectives / targets are well defined for each member of the staff and fixed in a definite time frame. This would also include answers

to the queries regarding the number of unsearched request, number of 'Interview - call' to be sent and outstanding payments to be collected.

Interviews - Follow up: This follow up could be in the form of questions to find out the posting location, venue of the interview, person(s) to be met during the interview etc..

10 Standard Statements: These are the statements which would be generated at regular intervals. Content of the statements could be company (client) wise, candidate-wise. Other information like Interview schedules, interview schedule confirmation, post-interview follow-up, application ratings would also form a part of these statements.

Analysis of pending assignments: System should be able to generate client-wise, consultant wise, age-wise, professional fee-wise, expected joining date wise, function-wise and hierarchy level - wise reports which would facilitate '3P Executive Search' to improve the services rendered to their customers.

Interview feedback: After the interview is over, '3P Executive Search's client would submit an interview feedback form. The client can do feedback entry from a remote location through web.

3 Dimensions report: System should generate a report based on the three factors - Number, Time and Reward. This would help '3P Executive Search' to decide the time it would take before 100% amount gets realised, decide when to Quit/Abandon an assignment and finally decide where to put in the efforts.

Management Information System: As every business would like to measure the actual performance against the targets, system should be able to generate the reports showing information regarding all the measurable parameters. The variance is used as a feedback to the individual to take corrective actions. This module would generate information in a graphical format showing the trend for each item. Details of the information and the number of reports to be generated from this module will be clear only after in depth analysis of the requirements.

Following are the points on which LTTIL would need further clarifications from '3P Executive Search'.

  • Security Policy (Role based security)
  • Database Consolidation (Will the database of all the associated companies consolidated and formed into one?)
  • Expected load on the system (Expected number of hits on the web site, number of database transactions passed per day.)

CLARIFICATIONS ON 3P'S EXISTING SYSTEM

LTTTL would like to request '3P Executive Search' to provide clarification for the existing system on the following points: -

  • What database the current system is running on?
  • Is the current database scalable?
  • What is the size of the current database?
  • What is the increment in the size of database per day / month / year?
  • How many users (In house) are currently accessing the system?
  • Which scripting language has been used to develop the web pages?
  • Is the current system architecture multi-tier or two tiers?
  • Is any load balancing technique used in the current architecture?
  • Are there two separate machines for the database and web server?
  • Are there multiple web server?
  • Are there any links to other web sites?

23/6/00

CLARIFICATIONS ON 3P's REQUIREMENTS

  • Is the PIM (Personal Information Management) also part of 'Order Execution System'?
  • Do we have to consider the various options on PIM module for estimation?
  • Should the proposed solution eliminate the concept of 'Help Desk' and develop a 'Fully Interactive Single Interface' website as mentioned in one of the reference letters?
  • The document mentions developing the 'Order Execution Module' based on the Intranet and subsequently merge it with the Internet. What can be the approach of doing so?
  • One of the reference document states about providing 'Voice Recognition System' for the 'Help Desk' module.
  • Does the 'Master Chart' cover all the activities or there could be some more which are not mentioned in the master chart.
  • What would be the follow up / reminder strategy? (e-mail, IVR, physical documents / letters)
  • Should there be a provision of sending 'Invoices' and accept 'Payments' through Internet?
  • Should the 'follow up' be manually activated or has to be triggered by service continually running and having an internal logic.
  • Will the MIS / 3D Report module be part of the core system or would be a separate module developed under different platform?

banhealth.com

It was primarily discussed that two distinct issues needed to be addressed:

  1. Database related Queries / Problems
  2. Web related Queries / Problems

DATABASE RELATED QUERIES / PROBLEMS:

  • Define the different sources of resumes inflow
  • Processing involved once the resume comes in
  • Only updated resume to be saved/old resume to be deleted
  • Certain PEN missing/Data from old Unix server not transferred to Windows NT
  • ISYS - if PEN given as search, the biodata/path cannot be viewed in toto. The same is possible if searched on NAME. One needs to search in Explorer / Biodata path to view resume.
  • Scanned biodatas' are not being saved in the route directory. Thus the path is unknown to consultants.
  • Correspondence is again not stored in the right client directory/Letters.
  • Module 1 accesses not available to all
  • Review the entire process "Systems Procedures" involved from sourcing of resume to placement of candidate or database administration
  • General Systems/Procedure Induction Manual to be formulated and induction to be facilitated.

Cc: Mr. A.M. Bedekar Mr. C.M. Thakur

WEB RELATED PROBLEMS / QUERIES:

  • Synopsis of Job Advertisements posted on Website to be made available to all Consultants.
  • Person responsible to reply to these job advertisement related queries.
  • Person responsible for answering to all web related queries / problems
  • Auto message "You have been Selected", to be re-worded
  • Web Form is too exhaustive
  • General Systems/Procedure Induction Manual to be formulated and induction to be facilitated.
  • Policy decision as to whether to accept hard copy resumes / procedure to be enlisted
  • Provide inhouse facility for walk in candidates' to submit resume.
  • Web Form - Job Details when filled in the Past employment column, the process just stops. Nothing more just happens.
  • Fresh and College Students resumes' are very often received in a blank format

23/6/00

CLARIFICATIONS ON 3P's REQUIREMENTS

  • Is the PIM (Personal Information Management) also part of 'Order Execution System'?
  • Do we have to consider the various options on PIM module for estimation?
  • Should the proposed solution eliminate the concept of 'Help Desk' and develop a 'Fully Interactive Single Interface' website as mentioned in one of the reference letters?
  • The document mentions developing the 'Order Execution Module' based on the Intranet and subsequently merge it with the Internet. What can be the approach of doing so?
  • One of the reference document states about providing 'Voice Recognition System' for the 'Help Desk' module.
  • Does the 'Master Chart' cover all the activities or there could be some more which are not mentioned in the master chart.
  • What would be the follow up / reminder strategy? (e-mail, IVR, physical documents / letters)
  • Should there be a provision of sending 'Invoices' and accept 'Payments' through Internet?
  • Should the 'follow up' be manually activated or has to be triggered by service continually running and having an internal logic.
  • Will the MIS / 3D Report module be part of the core system or would be a separate module developed under different platform?

banhealth.com

23/6/00

CLARIFICATIONS ON 3P's REQUIREMENTS

  • Is the PIM (Personal Information Management) also part of 'Order Execution System'?
  • Do we have to consider the various options on PIM module for estimation?
  • Should the proposed solution eliminate the concept of 'Help Desk' and develop a 'Fully Interactive Single Interface' website as mentioned in one of the reference letters?
  • The document mentions developing the 'Order Execution Module' based on the Intranet and subsequently merge it with the Internet. What can be the approach of doing so?
  • One of the reference document states about providing 'Voice Recognition System' for the 'Help Desk' module.
  • Does the 'Master Chart' cover all the activities or there could be some more which are not mentioned in the master chart.
  • What would be the follow up / reminder strategy? (e-mail, IVR, physical documents / letters)
  • Should there be a provision of sending 'Invoices' and accept 'Payments' through Internet?
  • Should the 'follow up' be manually activated or has to be triggered by service continually running and having an internal logic.
  • Will the MIS / 3D Report module be part of the core system or would be a separate module developed under different platform?

banhealth.com

23/6/00

CLARIFICATIONS ON 3P's REQUIREMENTS

  • Is the PIM (Personal Information Management) also part of 'Order Execution System'?
  • Do we have to consider the various options on PIM module for estimation?
  • Should the proposed solution eliminate the concept of 'Help Desk' and develop a 'Fully Interactive Single Interface' website as mentioned in one of the reference letters?
  • The document mentions developing the 'Order Execution Module' based on the Intranet and subsequently merge it with the Internet. What can be the approach of doing so?
  • One of the reference document states about providing 'Voice Recognition System' for the 'Help Desk' module.
  • Does the 'Master Chart' cover all the activities or there could be some more which are not mentioned in the master chart.
  • What would be the follow up / reminder strategy? (e-mail, IVR, physical documents / letters)
  • Should there be a provision of sending 'Invoices' and accept 'Payments' through Internet?
  • Should the 'follow up' be manually activated or has to be triggered by service continually running and having an internal logic.
  • Will the MIS / 3D Report module be part of the core system or would be a separate module developed under different platform?

banhealth.com

 













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