Notes

OFFLINE JOB-ADVERTISE

CMT / ABHI 15/03/2001

Offline entry of job-advts. by Vendors (picked up from papers & websites)

This offline entry forms / Software will be ready in 5/6 days.

Yesterday, I have already sent to you the Forms showing which fields are “mandatary / optional” as far as Vendor is concerned.

Now you should quickly talk to 3/4 vendors & negotiate the “price”, So that as soon as Mustafa gives us the forms, we are able to start with a bang.

It must be made clear to the Vendors that even if a particular field is not mandatory but corresponding data is available in the newspaper / website, then that “field” must be filled in.

I expect total no. of “characters” to very greatly from advt. to advt. – even far same category of advt. (e.g. Non-IT)

The total no. of characters will MOST curtaining be Vastly different between

- An “IT” jobadvt

- A “subordinate staff” job-advt

- An “Entry-level” job advt.

So we may not be able to fix a “per-record / per-advt” lump-sum rate. We will have to pay on “per 1000 character” basis only.

So, an accurate Software will be required to

- Count the no. of job-advts (records) delivered by each vendor in each “lot”

- The total no. of characters in that “lot”

And this will need to be “certified” by Abhi, on the DELIVERY-CHALLAN for each LOT from each VENDOR.

You will also need to examine / decide whether different “per 1000 character” rate / tariff should be fixed for

- Advts picked up from print media

- Advts picked up from websites

Depends upon what “process” the vendor will use in each case. Ideally, even for websites, vendor should “download & printout” the job-advt, then manually write down on each printout

- URL of website

- Date

& then go-about entering in the offline form, so that, when done, he can tick ü on printout to indicate that it is entered.

Another requirement is that vendor must submit the newspaper cut-out or website “printout” with each LOT. This is absolutely essential.

We must train somebody (Sheetal?) to

- View each submitted advt. on screen

- Compare it with the newspaper cut-out or website print-out submitted by the vendor

& again tick ü (in Red) to indicate

“Checked & passed”

May be a rubber-stamp can be considered where Sheetal can Sign & put date.

It many fields / data are missing in the screen (as compared to the cutout/printout)

Many fields/data are INACCURATE, then that advt must be rejected / deleted from the LOT, and the Vendor must be informed about the same

And

appropriate “notation” of such “rejections” should also be made on the Vendors Delivery challan.

All this is a must to avoid

- Over payment

- Heartburn due to misunderstanding

- Losing a good Vendor

I have told Mustafa to provide a facility to

- Preview

- Edit

- Delete

Of offline job-advt. at our end.

If there is a Small/minor “error”, Sheetal can correct it herself rather than returning the “piece” back to Vendor for “Rework”.

So, it will be either “Accept” or “Reject”.

All of the above-mentioned detailed PROCEDURE, must be attached to each & every PURCHASE-ORDER (for offline data-entry “services”) in the form of

“STANDARD TERMS & CONDITIONS”

Which should, also incorporate the “terms” which we have already standardised in case of

“Outside DATABASE Creation” jobs being given to Surinder/Sajida/Aslam etc.

Once uploaded on our webserver, there is no way to find/trace, which job-advt. Was supplied by which vendor.

So,

It is absolutely essential that a destinate / Separate / identifiable file / directory is maintained on our local hard disk, which stores all job-advts supplied by a given Vendor. This directory / folder should contain data such as

Ø Vendor Name

Ø Date of Supply

Ø Challan NO. & dates

Ø Purchase order NO.

Ø NO. of records “delivered”

Ø NO. of records “accepted” Repeat for “No. of characters”

Ø NO. of records “rejected”

Ø Source (Media)

Ø Total Amount payable

A Vendor must not “mix-up” job-advts. From 2 different sources in a single LOT. Each LOT must contain job advrts. From one source only.

Very clear “rules” must be established in respect of “What kind of job-advts. Do we want to be entered offline?”.

Guidelines

Ø IT-Prof

Ø NON-IT Prof.

Ø Subordinate staff

Ø Entry-level job

(in that order of priority).

Ø Only “Public Ltd.” & Pvt. Ltd. Companies

Ø No job-advt. from

Edu. Institutions

Govt. Depts / Agencies

Charitable Trust

Etc. etc.

( Pl. ask me in case of doubt .)

Ø EXCEPT for “Subordinate staff” job-advts., all others must have e-mail address

Ø No “Box No” advt.

Ø N “Walk-In” Advt.

Ø None older than 15 days etc. etc.

(I am sure you can add many Dos & Donts by going thru a few newspapers / websites)

As far as “Subordinate Staff” job-advts. Are concerned, we may stop offline creation after 500 / 1000 job advt (The SEED CAPITAL required to kick-off “jobsearch” & “Submit Resume” by this category of jobseekers).

Thereafter, I hope, thru our aggressive marketing (mail-compain), the advertisers will themselves, start online posting of their requirements for this category and we may not need to do offline entry on our own.

In general, this comment can apply to other 3 categories as well, but in those Cases, I feel, we may need to depend upon offline Vendors for a longtime to come.

I firmly believe that lack of job advts. Is the MAIN Constraint in the Success of our website, so pl. treat this as a TOPMOST PRIORITY item.

Hemen Parekh

15/3/2001

CC: AMB/Venkat/Mitchelle/Nirmit

(for information)

“SWOT” ANALYSIS OF 3P

NIRMIT/LCG

We need to prepare a fresh one

HEMEN PAREKH

27/4/2000

3P – SWOT ANALYSIS

25/8/1996

STRENGTHS

WEAKNESSES

OPPORTUNITIES

THREATS

· Conceptual Clarity

· Computerisation

· Strategies

· Meagre Finance (1)

· Limited Client-base (3)

· V-Small databank (2)

· Poor MKTG. efforts thru personal contacts

· Lack of middle-level executives for

- Marketing

- Database creation

- Order execution

- Accounts

- Research (Client & Candidate)

· Lack of Very Senior level executives for TOP-LEVEL HEAD-HUNTING.

· V-Small network of “dedicated” associates

· Inability to place good candidates at a short-notice.

· “Timely” order-execution”

· Liberalization of industry leading to

HUGE INVESTMENTS

Leading to

Large manpower requirement

· Arrival of MNC

Pushing up

Senior-level vacancies pushing up

Salary-levels

· Telecom / Computer / Internet rapid growth

· Ability to “Look” the personnel-managers to remote-access our databank.

· Mobility of executives across the country.

· Increasing Competition from mushrooming Co’s

· Cut-throat pricing practices which include “no advance” minimum Search Fees

· More options for candidates – making it difficult to attract them to Register with us – and subsequently to join our clients

Actual Designation on our website dropdown list for IT Prof. are only 28, shown below.

Designation	Name
1	ANALYST
2	CAD PROFESSIONAL
3	CONSULTANT
4	CUSTOMER SUPPORT MANAGER
5	MANAGER DATABASE ADMINISTRAOR
6	EDP MANAGER
7	EXECUTIVE OFFICER
8	GM-SOFTWARE MARKETING
9	IT HEAD
10	IT MANAGER
11	LAN ADMINISTRATOR
12	NETWORK MANAGER
13	NETWORKING SPECIALIST
14	PRODUCT MANAGER
15	PROGRAMMER
16	PROJECT ANALYST
17	PROJECT LEADER
18	SOFTWARE ENGINEER
19	SOFTWARE HEAD
20	SOFTWARE PROFESSIONAL
21	SOFTWARE SUPPORT CONSULTANT
22	SYSTEM ANALYST
23	SYSTEM SPECIALIST
24	TECHNOLOGY MANAGER
25	VLSI DESIGN ENGINEER
26	WEB DESIGNER
27	WEB PROGRAMMER
28	WEB SERVER ADMINISTRATOR

Where as “Actual Desig” appearing in newspaper advts. Are as many as 200!

So,

When we want to pick-up job-advts. From newspapers (or even other websites) thru offline entry – and then upload on our website, outside data entry vendor is completely “Confused”! He has only 2 choices:

Ø Forget (leave-out) that advt

Ø Pick some “actual designation” from above dropdown list & click on it. Here, the risk is that the data entry operator picks/clicks the WRONG designation to click (because of this ignorance of the IT profession).

SOLUTIONS POSIBLE

Ø We increase dropdown list to, Say, 50 most popular / likely actual designations. This may remain “manageable” and may perhaps, take care of 80% - 90% of the cases. (remember – when you change a “MASTER”, many things get affected!)

Ø Train the data-entry operator, to pick-out / separate-out from the job-advts,

- Skill-related “Keywords”

- Designation-related “Keywords”

Hemen Parekh

0/8/2001

Systems Engineer

S/W Engineer

H/W Engineer

H/W Professional

Design Engineer

Project Leader

Project Manager