April
1995
Job Description of Administrator:
1 – Personnel Related
-
Attendance
/ Leave Record
-
Salary
Calculation & Payments
-
Personal
Folder maintenance
-
Increments
record
2 – Administration Related.
-
Timely
payment of Phone bills / Electricity bills
-
Payment
of “Tea” bills
-
Payment
of “Stationery” bills
-
Inventory
Control / Reordering of all stationary items (so we do not run short)
-
Statutory Compliances
Shop & Establishment
Act.
-
House
keeping
-
Minor
Cash Purchases (Imprest A/c)
-
Announcement
of Paid/Unpaid Holidays in advance
-
Insurance
(Cars/Computers/entire office)
-
Timely
payment of Road Taxes (for Cars)
-
Security
3 - Business – Related
-
Filing
o
Correspondence
Files
o
Biodata
Files
o
Biodata
Boxes
Job Description of a Consultant:
·
Follow-up
client (once computer print-out have been sent.) to give “dates” for conducting
interviews & names of candidates to be called
·
Prepare
interview-schedules & release to client & to “Interview-Panel Expert”
·
Get
ready Interview-Call letters & ensure timely dispatch to candidates.
·
Phone-up
candidates & obtain their confirmation / alternate dates requested.
Communicate “Status” to client every 2nd/3rd day (or even
daily) as to who/how many are attending
·
Wherever
necessary, ensure dispatch of “Registration-Forms” along with CALL-LETTERS
·
As
soon as interview-call letters are dispatched, send-out to client plastic
folder containing
-
Xerox
copies of biodatas along with Interview Evaluation sheets.
·
Follow-up
with client (if required by periodic visits)
Re:
FEED-BACK on
-
How
many/who attended
-
Who
was passed (selected) / rejected / kept on HOLD
-
Who
is to be called for FINAL INTERVIEW (if any) & when. To follow-up and
organise such final interviews.
-
Ensure
that client issues Appointment Letters to candidates “passed” in the final
interview. Follow-up and get copies of appointment letters – alternately sit
across client and fill-up “Compensation-Format” for calculation our
Professional-Fees.
·
Wherever
client is unable to select/appoint anyone in the final interview, sit with him
and decide next course of action
eg.
-
Call
some more candidates
-
Readvertise
-
Search
our Database etc.
·
Your job is not over till,
-
Relevant
INVOICES are issued
-
Payment
cheques are collected
·
Feedback
to Candidates re= “outcome” of the interviews
Today,
this is a “weak” area. We give feedback only if (and when) Concerned candidate
phone us. This is not correct.
We
owe to each candidate feedback on whether he got rejected/shortlisted for final
interview / short-listed for salary-negotiations. For this feedback, we should
call him up on our own. If he does not have a phone, we should send him a
STANDARD (but nice & polite) letter (never a post-card !)
CLIENT – RESPONSE
·
There
are many cases where we have already received “Advance (i.e. Minimum Search
Fees)” but have not acted-upon the Client’s PURCHASE ORDER, by
-
Searching
our Database
-
Short-listing
suitable candidates
-
Sending
first the “Short-list” and then individual, detailed bio-datas to the client
for his scrutiny.
We take action only when client
starts phoning ! This is creating poor image.
So first thing to do is to prepare a
COMPREHENSIVE ORDER-BACKLOG LIST
(in chronological order of the
dates)
Split this into
Which could be converted to ADVANCE, if we
had Time to attend to these (although intuitively we know that we have
in our databank, very Suitable Candidates) LOST POTENTIAL! LOST BUSINESS!! Either
because, ·
We want to start a relationship with an important client (eg. Hinduja/Finolex/Kirloskar
etc.) OR ·
We are not sure of being able to find Suitable Candidate &
create poor impression) Obviously
this is Top PRIORITY & action must be started at once, otherwise these ”orders”
will get cancelled!
Our priority for action is obviously, First
(A), then (B) & lastly (C).
You should sit-down with Nirmit, devise a
proper format and with his help (his memory) start filling-up each these lists,
starting with List (A). The format could have following columns:
-
Client
Name / Contact Person / Phone No.
-
Position
/ Vacancy
-
“Advance”
Details (cheque No./date/amount)
-
ACTION-TAKEN DETAILS
o
Computer
print-out sent-date/ (no. of records)
o
Detailed
Biodata sent-date / (no. of biodatas)
o
Interview
Arranged – date / no of candidates
o
Remarks
In the software being developed by Mr. Nagle,
there are “modules” for
-
There is a folder for each of these
Order
Processing
-
Interview
Fixing / Follow up.
-
Advance
/ Invoicing / Accounting.
The formats to be used are shown in these
individual folders. All these will ultimately get COMPUTERISED. However, it
will help us – and Mr. Nagle – tremendously if we are to immediately introduce
a MANUAL SYSTEM (of “record-keeping” in Lists/Statements/Tabulations/
Registers / Formats etc.) and use it for a few months to find-out its SHORTCOMINGS/LACUNAE,
so that, when we computerize, we can take care of problems faced during
MANUAL OPERATION.
Rewriting computer software again and again is
expensive / time-consuming and throws “production” out-of-gear. This could be
avoided by trying / testing a MANUAL SYSTEM, although it could mean duplicate/multiple
entry of same data in several different FORM/STATEMENTS/REGISTERS. But this
will be a very good LEARNING-PROCESS, and will help us do a better job
of computerising with very little subsequent changes.
3/9/1993
MIS MODULE
Mgmt. Info. System
Every business must set targets (budgets) and
must measure actual performance against those target. The difference between
the two (variance) is used as a feedback to the individuals within the System
to take corrective action.
Even if it is difficult for the next ½ years to
set targets, we should, at least decide upon
-
For
which parameters we would one-day like to set the targets.
SO that
Even now, pending target setting, we already start compiling the “ACTUAL
ACHIEVEMENT / PERFORMANCE” figures for those parameters and start plotting
these graphically
In a nut-shell,
If we compile and graphically plot last 2/3
years Statistics, we would know the TREND for each item.
We
would also know inter-relationship, if any, between one parameter and
the other.
(e.g.)
A. No. of persons appointed is a function of
(or directly propositioned to)
a. Size
of databank
b. No of on-line statement sent
c. No. of bio-datas sent
d. No. of prelim-interviews held
e. No. of final interviews help
f. No.
of call-letters sent
g. No. of appli./bio-datas recd.
h. No. of clients
i. No. of pending purchase orders (order
backlog)
j. No. of Advt. released
k. No. of client inquiries
etc.
etc.
Another example
B. SIZE of Databank (Active) is a function of or
directly proportional to
1. No of mailers sent out
2. No. of “Birth-Day” greetings sent
3. No. of unabridged Annual Reports collected
4. No. of Advt. released
5. No. of Alumni Asso. Linked-up
6. No. of Companies enrolled in 3P CLUB
7. No. of Databases tapped
e.g. - Diners Club Members
-
Membership Directories of Professional bodies
8. No. of “associates” established in Various
towns
28/3/1998
DUTIES / RESPONSIBILITIES
OF
ACCOUNTANT
1. Statutory
2. Financial Accounts / Invoicing
3. Management Accounts (MIS)
4. Cost-Control
5. Budget
6. ACRA (Annual Calendar of Repetitive
Activities)
7. Insurance / Renewal
8. Purchase & Payments
9. Salary Payment / Attendance
STATUTORY
·
Timely
payment of Income tax (Company as well as family members)
·
Filling
of Income Tax Returns.
FINANCIAL ACCOUNTS
·
Prepare
vouchers for all purchases and make payment after comparing / checking
-
Purchase
order (Qty / Price / Value / Serial no. of eqpt. Delivered/commercial terms/
taxes etc.)
-
Delivery
challan
-
Vendor
Invoice
·
Raise
Invoice for all executives appointed. Follow-up till money received. Raise
Debit/Credit notes. Out-of-pocket expense invoices.
·
Preparation
of monthly P&L a/c
·
All
banking matters (deposit/issue of cheques, pass books, fixed deposits, tallying
bank statement with our internal records etc.)
·
OUT-OF-POCKET
EXPENCES (OOP)
We
are supposes to
Oop
from our clients by
Appropriate
monthly invoice
This
arrangement is cart of our TERMS
Main OOP are
A.
Courier
charges (call letters/interview letters)
B.
STD/ISD
phone charges (very frequents)
C.
Outstation
travels (occasionally)
Outstation travel are only
undertaken by Nirmit – so whose (which client) behalf & how much did he
spend. He can fill-in a simple form, attaching supporting vouchers.
I believe “Courier Charges” are
being compiled reasonably well. Pl- check. Can this record be computerised ? Discuss with Sajida.
Biggest chunk is STD charges for which
TELESOFT Software has been installed for over 6 months now. There were some
“hitches”, Are these sorted out? Is software still “clumsy” ? what happens if
operator forget to enter a few STD calls daily? Do we have a fool-proof method?
If not stream-lined, this is one area where we could lose lakhs of rupees
annually!
When we get MTNL’s STD bill at the
end of each month, & discover “unaccounted” STD calls, it is too late to
remember & reconcile!!
FIXED ASSET REGISTER
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Asset No: |
Depreciation Rate: |
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Asset
Name / Description: |
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Asset Category |
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Manufacturer: |
Model: |
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PURCHASE DETAILS
Name of
Supplier :
Add. Of ‘’
:
Phone of ‘’(O) : Fax
No.:
(R) : e-Mail:
Contact
Personas :
Purchase
order No : Order Date:
Supplier’s
Dely. Challan No: Date:
Supplier’s Invoice No : Date:
Purchase Price (inc. of taxes/octroi) Per Piece (Rs) Qty (no) Total
Value (Rs)
Product
Serial No:
Guarantee / Warranty:
Intimated to Insu. Company (for
inclusion) on (date)
DEPRECIATION – SCHEDULE
|
As on |
Opening Book-Value |
Depreciation Amount |
Year-end Book-Value |
|
1 April ---------- |
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1 April ---------- |
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In Case
Asset Scrapped:
Book Value:
Realised
Value:
Date:
MANAGEMENT
ACCOUNTS (MIS)
·
Prepare
monthly/Quarterly/annual/budgets
-
Capital
budgets
-
Manpower
/ Salary budgets
-
Revenue
expenditure budgets
-
Sales
Invoicing budgets
& Compare Budget Vs. Actual, find “Variances”
(& Causes) & modify budget for balance period.
Maintain / update 3 month rolling budget.
·
Use
rolling “Cash Inflow/outfeeds statements to alert Nirmit
Re:
-
Surplus
funds (and possible short term/long term deployment)
-
Shortage
of funds ( and suggestions on where to borrow from temporarily)
COST
CONTROL (MIS)
·
Prepare
list of
-
Cost
Centres
-
(Cost)
Account Heads.
Setup a System to compile “Costs”
against each.
·
Develop
“Cost-trends” from historical data and use these trends for future projections
for the budget preparation Cash outflow statements.
·
Cost-Variance
analysis
-
Quantity
(Consumed) Variance
-
Price
Variance
for every “account-head”
·
Suggest
corrective-action to bring costs under control.
INSURANCE
We have to
ensure that each Insurance policies are (Value) updated every 3 months and
renewed every year.
These
policies should cover
|
|
FIRE |
Threat |
|
Office Premises including
furniture cabins. |
ü |
|
|
Computers & other office eqpt.
H/W |
ü |
ü |
|
Vehicles (Cars) |
|
ü |
PURCHASE
& PAYMENT
We buy
-
Computer
H/W.
-
Other
office eqpt.
-
Software
-
Software
maintenance (contract) Services
-
H/W
Maintenance Services (yet to start)
-
Stationery
(general)
-
Stationery
(Computer)
-
Consumable
(Computer)
-
Consumable
(general)
-
Maintenance
contracts for
o
EPABX
o
PEST
Control
o
Copier
Etc.
-
Telephone
bills
-
Electricity
bills
-
Society
bills (Muni-Taxes
-
Society
bills (Maint./Charges)
-
Newspapers/Magazines/Subscriptions
-
Repair
bills
-
Insu.
Premium
-
Taxes/rents
All the above must be paid on time / must be
budgeted/must form part expected cash flows.
Rule is “NO SURPRISES EVER!”
SALARY PAYMENTS / ATTENDANCE
A computerised “Personal Folder” must be created
for each & every employee, giving his joining salary & annual increements
and new salary on 1st July of each year.
For each month, depending on no. of working
days (including paid holidays), DAILY SALARY should be worked out for each
employee.
To multiply by “no. of days worked” to arrive
at monthly salary payable.
A Computer software is already installed for
this.
All employees to be issued Appt. Letters ?
(check with Salil Gandhi first.)
All employees to be allotted a PS No. (Pay-sheet
no.) & issued plastic ATTENDANCE- RECORD CARD after entering the “PS No.”
& “Full Name” & “Monthly Salary” data into the concerned software.
We may create physical folders (pieces of
papers) – one for each employee – to begin with and after using for A/C/ months
and gaining experience, change over to ELECTRONIC (COMPUTER-BASED) FOLDERS thereafter.
I have already prepared a folder & given to Sheetal.
FAMILY
ACCOUNTS & FINANCIAL MATTERS
·
No./Name
of each family member
·
For
each family member, compile,
-
Bank
Accounts (current / Savings/NSS/PPF etc.)
-
Fixed
Deposits
-
Shares
-
Units
-
Other
types of Investments / Current assets.
-
LIC
Policies
-
Mediclaim
-
Fixed
Assets (Car/Land/Flats etc.)
·
Prepare
for each member
·
Yield
chart
·
Renewed
chart
·
Premiums
/ Interests to be received month-wise & actual receipts. Follow-up non-receipts/late
receipts
·
Pay
personal bills (thru cheques) & deposit all cheques received & keep all
bank accounts up-to-date.
·
Prepare
individual CASH-FLOW charts to decide upon deployment of surplus fund
·
File
personal (Income-tax Wealth-tax) returns on times
DAILY
·
Bank
balance in all accounts must be cheeked & tallied daily with the cheques
issued/received and the Passbooks.
·
All
entries in software package “TELLY” must be up-to-date. There should be no
backlog at the end of the day.
·
“Imprest”
account book should be up-to-date. Only persons authorised by Nirmit should be
able to operate imprest a/c. In each individuals case upper/max limit must be specified
and a/c must not be replenished without first clearing old earlier withdrawals
by submission in proper vouchers/bills.
·
Electricity
Bills/Water Bills/Phone Bills/Society Bills etc.
These must be paid before the due date to appropriate authorities
& wherever possible recipient’s signature be obtained on the counterfoil.
For each of these payments a running-record (month-wise) must be maintained on computer,
so we know at a glance, when exactly each month’s payment was made along with
bill no./bill amt/cheque no. etc.
DAILY
OUTSTANDING
FOLLOW-UP
·
One,
very important daily activity shall be the follow-up of our clients and
collection of all outstanding payments. This has to be done/carried-out
vigorously (but quite politely although persuasively).
As soon as
o
An
invoice is released
o
A
payment cheque is received it should get posted on computer & the software
must instantaneously “rework/recast” the
CUSTOMER OUTSTANDINGS
STATEMENT
In
o
Chronological
order and
o
Descending
order of Amount wise
This
statement (auto generates) should have following details:
-
Customer
Name / Ph/Fax/Email
-
Contact
Person Name / Desig/Ph.No.
-
Assignment
/ Customer order No. & date
-
Position
filled / Person appointed
-
Invoice
No./date/Amount (less Adv & Not payable
-
Date
due / No. of days overdue
-
Details
of past promises made etc.
If a
particular client owes us amounts against several assignments (several
invoices), the Software should be capable of auto-generating client-wise
outstanding statements (in descending order of value) which, accounts officer, should
send out attaching a STANDARD covering-letter by
-
Email
-
Snail
mail (print-outs).
Depending
upon the last time/date on which such a previous statement was sent to a given
customer, the Account officer, will decide when to send-out the next statement.
Software
must keep track of
-
All
past statements sent to a client (date-wise)
-
All
phone-calls made (date-wise) & “promised” date.
On the “promised”
date, a screen should automatically POP-UP as a reminder to Accounts
officer to follow-up.
Clicking on
client Name should connect Acct. officer to client.
D/1
OUTSOURCING OF
ACCOUNTS – FINACE & RELATED
FUNCTION
DAILY
ACTIVITIES
·
Preparation/entry
of all expense vouchers
·
Preparation
/ entry of all Cheques
Cheques should be made as per credit terms agreed-upon by suppliers.
No post-dated cheques must be issued without prior ok from Nirmit
All inward (receipts) cheques must be deposited in Bank A/c on the same
day.
All cheque-booked must be kept under lock & key. Same for
pass-books, pay-in-slips and all accounts/finance related documents.
No cheque payment must be made without a Purchase order (Po) (whether
typed or emailed).
There must be a PO for goods or services, for which separate PO
numbering Serial should be developed.
No payment should be made (whether by cheque or by cash) unless relevant
“GOODS/ SERVICE RECEIPTNOTE” is duly signed (for receipt) by the person who has
received it.
MIS M/4
MONTHLY
·
Preparation
of rolling (next 3 months)
Cash Inflow / Cash outflow statements based on
“NEXT 3 MONTHS FORECAST” STATEMENT
Each consultant must fill-in figures relevant to his/her activity ONLINE
(on our intranet).
By adding-up each individual Consultants “forecast), a consolidated
COMPANY-WIDE statement could be prepared to find-out if our cashflow position
would be satisfactory.
It would permit us to deploy surplus cash (in instruments such as
short-term FD’s etc.) and earn interest.
These “forecasts” must not be confused with monthly/quarterly/annual “budgets/targets”.
Monthly “Performance Comparisons” (budget Vs. Actuals & variances) shall be
only with respect to BUDGETS & TARGETS & not with respect to these
“rolling” forecasts, which are made, strictly for one purpose viz. to
figure-out CASH-FLOWS & manage liquidity/payment issues.
M/3
3/9/2000
(Budget Vs. Actual-Cont.)
Such detailed, individual
Consultant-wise BUDGETS/TARGETS must be “published” on our Intranet in a
transparent manner (for everybody) to see at any-time. This must be done at the
beginning of the year as also when each new Consultant joins.
Ideally, the appointment letter
issued to each Consultant should contain his/her “Performance Targets” and the
“Incentive Scheme” applicable to him/her.
Monthly “Variance” statements (for
the whole Company as well as for each individual consultant) must be
posted on corporate intranet for everybody to see. Such transparency boosts
employee moral since everyone knows that there in no “adhoc-ism/ favouritism”, and
that same “rules” apply uniformly to everyone.
With second quarter coming to an
end, we must hurry-up with formulation/framing of all budgets/targets” for 3rd
& 4th Qtr. And publish the same by 20/9/2000
M/2
MONTHLY ACTIVITIES
·
Incentive Payment (HR)
We have just introduced on
incentive-scheme for our program-manager Chetan Shah. This will call for
monthly payment of incentive-amount. This should be studied carefully &
implemented. All records (of performance & incentives earned) must be
maintained on Computer.
·
Budget vs. Actual (MIS)
At the end of each month, “Budget
vs. Actual” statements must be prepared (on Computer) for the following:
Must be “budget” & Compiled for each
Consultant individually & for the entire Company totally.
o
Expenses
o
Invoicing
/ Billing
o
Outstanding’s
o
Order
Booking
o
Order
Backlog
Obviously, this (Comparison/Variance
statement) would require ANNUAL/ QUARTERLY/ MONTHLY BUDGETS to be prepared at
the beginning of each year, in minute details. (with all “assumptions” explicitly
stated) These will need to be prepared for each Consultant individually.
M/1
MONTHLY ACTIVITIES
·
Salary Payments / Retainership Payments
From appointment letter/retainership
letters, all salary + perks details must be entered into relevant software
Details of authorised leave (with
pay/without pay) must be entered from the leave-cad on daily basis, so monthly
deduction can be computed automatically by the Software. For this purpose
salary/retainership payments must linked with “ATTENDANCE” System. Monthly
“Salary-Slips” must get automatically printed-out.
I suppose “TELLY” has built-in
“PAYROLL ACCOUNTING” feature.
Timely payment of
Salary/retainership is an important monthly routine.
All Salary payments must be made by
cheques only.
If all employees agree to open personal
accounts in Saraswat Bank, it should be possible to effect a CONSOLIDATED
payment to the bank rather than issuing individual cheques to employees. This should
be seriously explored & implemented. It will save a lot of time/effort
& ensure timely crediting of each employee’s account.
P/1
PERIODIC ACTIVITIES
These will Comprise:
·
Timely
renewal of all Insurance Policies
o
Office
(bldg. + eqpt.) insurance (fire/theft burglary etc.)
o
Car
Insurance
o
Mediclaim
(for staff)
·
Timely
renewal of all “Contracts”
o
HW
maintenance
o
Telecom
“
o
Pesticide “
o
Photocopying “
o
Electrician
o
Stationery
Supplies (rate contracts)
o
Website
maintenance (?)
o
Outsourcing
of “Accounts”
o
ATS
(Annual Technical Subbort) for Software’s (e.g. Oracle database) POSTMASTER
etc.
o
Attendance
Recording System
o
Fire
Protection Eqpt maintenance
o
Z-COP
Security
o
Web-Server
(Digital Nation)
o
Website
domain-name renewals)
o
Virtual
Private Network (VPN)
A/1
ANNUAL ACTIVITIES
·
P&L
Statement/Balance sheet, preparation
·
Income
Tax Returns filing
·
Preparation
of next year’s Annual Budgets/Targets & release to all
(for whole company & each individual
covered by any incentive-scheme)
STATUTORY ACTIVITIES S/1
·
Payment
of TDS
·
Payment
of Professional Tax
Prof job
·
Payment
of Income Tax (Corporate)
·
Payment
of Service Tax
·
Payment
of PF
6/9/2000
ROTING ACCOUNTING
|
ACTIVITY |
FREQUENCY |
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Daily |
Monthly |
Qtrly |
Periodic |
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1 |
Preparation &
entry of all expense vouchers in computer |
ü |
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2 |
Preparation &
entry of all cheques along with Supplier’s Invoices/GRN/Challans etc. |
ü |
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3 |
Entry of all
Purchase order released by us on Suppliers |
ü |
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4 |
Entry/bank
depositing of all cheque-payments recd from client with invoice details |
ü |
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5 |
Daily
reconciliation/verification of Cheque Book /Pay-in slip / Pass-book/Bank
balance |
ü |
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6 |
Maintenance of “imprest
a/c & tally with “Cash-on-hand” |
ü |
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7 |
Timely payment of
all bills (water/electricity/society/phone/supplies/service etc.) |
ü |
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8 |
Preparation &
Despatch of all Invoices (to clients) as per data given by concerned consultants |
ü |
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9 |
Follow-up of each
& every invoice, one week before due date/Vigorous follow-up till full
payment is received, based on CUSTOMER OUTSTANDING STATEMENT |
ü |
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10 |
Preparation of Client-wise
“Out of Pocket Expense” Statement “ “ “ “ “
Invoices & despatch |
|
ü |
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11 |
Follow-up of OOP
Invoices Payment |
ü |
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12 |
Renewal of all
Insurance Policies (Office-eqpt-car-mediclaim etc.) |
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ü |
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13 |
Alerting &
following up with concerned/responsible persons for timely renewals of all “Service-Contracts”,
before expiry date in each case |
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ü |
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14 |
Monthly trial
balance / P&L statement |
|
ü |
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15 |
Monthly actual
expense statement (item-wise) |
|
ü |
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16 |
Filing of Income
Tax Returns (Co’s & Family members) |
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|
ü |
|
17 |
Timely payment/deposit
of TDS/Prof-Tax/IT/Service Tax/PF/any other statutory levies |
|
|
|
ü |
|
18 |
Timely payment of
Salaries / retainerships/incentives to all staff (as per attendance) |
|
ü |
|
|
|
19 |
Timely renewals of
all FD’s/creation of new FD’s |
|
|
|
ü |
|
20 |
Maintenance of
Fixed Assets Register |
|
ü |
|
|
Note:
Routine accounting will cover 3P/Income & all family members.
6/9/2000
FINANCIAL / MANAGEMENT ACCOUNTING
MIS
|
ACTIVITY |
FREQUENCY |
||||
|
Daily |
Monthly |
Quarterly |
Periodic |
||
|
1 |
Development of
Cost-Centres & Cost-Trends |
|
|
|
|
|
2 |
Compile / Tabulate
“actual expenses” incurred during last 2 years (Cost-centre wise) |
|
|
|
ü (Ann) |
|
3 |
Compile / Tabulate
“actual invoicing” “
“ (several ways) |
|
|
|
|
|
4 |
Develop “NORMS” for
“expenses” based on Ø
Staff strength > Area > No. of persons appointed > No. of
computers > No. of telephone lines > No. of consultants > No. of
clients > No. of shopping baskets > No. of Advts |
|
|
|
ü(Ann) |
|
5 |
Develop a set of
“ASSUMPTIONS” for each cost centre/staff member who is likely to “incure”
expenses or “achieve” billing targets |
|
|
|
ü(Ann) |
|
6 |
Develop
“ANNUAL/QUARTERLY/MONTHLY” budgets (for
expenses) targets (for
achievements/billing) |
|
ü |
ü |
ü (Ann) |
|
7 |
Prepare “Budget Vs.
Actual”/”Variance” statements (for expenses/invoicing/collection/customer
Outstanding/appointments/partners signed-up/ resumes received / shopping
baskets recd/interviews conducted/proposals submitted etc.) To be done monthly
(Qty variance/price variance/Assumption-variance) |
|
ü |
|
|
|
8 |
Develop 3 monthly
rolling forecast for “CASH INFLOW/OUTFLOW” |
|
ü |
|
|
|
9 |
Prepare month-end “ORDER
BACKLOG” statement (Industry wise/Function-wise/Desig. Level wise/Client
wise/Consultant wise) |
|
ü |
|
|
|
10 |
Same as above,
prepare, monthly ·
ORDER BOOKING statement ·
Invoicing “ ·
Collection “ |
|
ü |
|
|
|
11 |
Client-wise,
chronological, Invoice History/ Payment Receipt History |
|
|
|
ü As when required |
|
12 |
Supplier-wise, chronological,
Bill History/Payments made history. |
|
|
|
|
