Mr. P.K.
Mukherjee August
9, 2001
Santacruz
(W)
Dear
Mukherjee,
Counselling L&T Executives
I refer to
our visit to Powai to meet Mr. Vivek Mehta and our subsequent discussions.
In this
connection, I enclose a folder, with a request to quickly glance thru its
contents (Especially the ANNEXURES) before you meet these executives on
Saturday, August -11. Your
meeting-Schedule is incorporated in the folder.
At the end
of each meeting, please provide for 5 minutes to fill-in an Interview Evaluation
Sheet (Sample enclosed) for each executive. Please feel free to phone me for
clarifications needed, if any.
With
Regards,
Hemen
Parekh
List of Executive Search Assignment Currently Pending with Us.
(This could be Foldable A-3 Size page)
Fields
(JOB – RELATED)
1. Serial No.
2. Industry
3. Function
4. Designation-level (or Actual
Designation)
5. Posting City
6. Approx. Salary offered
7. Keywords (to describe Job)
Fields
(MAN-SPECIFICATIONS)
1. Edu-Quali (ind-Branch / Discipline)
2. Age (MAX)
3. Exp. (Min)
-
No
where, we should reveal identity of our client
-
Perhaps
such a statement is reading available in OES ( or can be compiled using basic
data available in OES)
Why should
we include a statement of “Our own current pending vacancies” in the folder
to be given to L&T executives?
1. If one of them thinks he is suitable
for any of these vacancies, he could contact us. This is the “SUPERFICIAL” objective!
2. But, he could talk to some of his
other colleagues ( who are not offered VRS) if he thinks one of them may be
suitable / interested in those positions.
Idea is to “Spread the Message”!
VIRAL - MARKETING!!
3. Such a list may give “ideas” to
Vivek Mehta himself! He could start identifying “not so excellent” performers
against our vacancies-those whom, he may be considering in SECOND ROUND of VRS!
They maybe better than the first lot!
4. Such a consolidated, ready-made list
would certainly help AMB/HCP/ Mr. P.K. Mukherjee, while talking to L&T
executives.
5. Nirmit may “Consider” Circulating
such a statement to HR Consultants / other Exe-Search firms/ other “jobsites”
to recommend “executives” ( on a fee sharing basis)
6. Some 30 placement agencies have
already tied-up with us (under our Partner Program).
We could consider circulating such a statement ( thru email of course)
to those agencies, asking them to send us resumes of suitable executive
registered with them. They should send thru OFFLINE RESUME ENTRY CD (Sent to
them) Only let us resort to “NETWORKING”.
7. Under the guise/pretense of our
“desire to help-out” , we could “email” this statement to HR Managers of those
companies, who are reported to be “downsizing” their managerial staff!
This is a very “Legitimate” & “honorable” objective to which, they
cannot find fault!
Once such a statement (E-mail) reaches a company’s mail-box, it is found to be “copied” & got circulated” like wild-fire!! – Prompting “good” candidates to approach us.
PROJECT “GUIDE”
Contents of folder to be given to
each employee
Sanjeev. 1.
Resume CD for entering personal resume far uploading on WWW.3pjobs.com
Prats. 2.
List of leading Indian jobsites
Sanjeev
Robin. 3.
List of Indian Executive Search Firms with with names of contact-persons/phone
no’s/email address etc.
Robin. 4.
List of newspapers/magazines where “job-advts” are published
Prats. 5.
Examples of typical resumes
-
Indian
style
-
American
style
Prats. 6.
Tips on preparing of resumes
-
Electronic
submission
-
Hardcopy
submission
Robin. 7.
Tips on “How to prepare/appear for an interview”
8. Interview dress-code.
9. List of Books?
10. Where to invest your savings?
11. List of Indian search-engines
Process
Ø A batch of 7 executives would
together, attend “Counselling/Training” Session, which would start at 10 a.m.
We may seriously consider requesting their “Spouses” to join, since
family understanding/support during the next 2/3 months is very vital for an
executive to go thru this traumatic experience with confidence.
Ø 2/3/ Counsellors will conduct
different “parts” of the session & impart “training” where necessary.
Ø During the afternoon session, the
executives would be encouraged to
-
Submit
the resume on internet
-
Prepare
list of “Target” companies
-
Make
phone-calls to executive-search firms & fix appointment
-
Draft
“Covering-letters/Approach-letters
-
Prepare
a personal “ACTION-PLAN”
-
Prepare
“POWERPOINT” presentation of their skills/achievements (if they have personal
laptops)
PROJECT HELP COUNSELLING SESSION
TIME TABLE
9:30 Assemble
& Register / Tea
10:00 Introductory Remarks ……….
Vivek Mehta
10:30 Info. On local Employment
Market……………………..Nirmit Parekh
11:00 Business & Consulting
opportunities…………………..Om Kaul & Dr. Krishnamurthy
12:00 Where/How to search for job
opportunity (online / Offline) …….. Anant Bedekar
12:45 Where to invest?
………………………………..Salil Gandhi
1:00 Lunch-Break
2:00 Practice – Session – I Session
Guide
-
Submit Resume on jobsite Sanjeev Tiwari
-
Conduct
“Job-search” on jobsites
3:00 Practice-Session – II
-
Prepare Resume Mitchelle
& Usha
-
Prepare
Covering-Letter
-
Prepare list of “Target” Companies
4:00 Phone & fix-up
“Appointments” with other Executive-Search firms Venkat Iyer
5:00 Concluding Remarks /
Q&A ………. P.K. Mukherjee
TRAINING MODULE / COUNSELLING MODULE
Ø How to submit Resume on a website
Ø How to prepare a list of target
companies
Ø How to conduct yourself in an
interview
Ø Presentation Skills
Ø Investment Avenues
Ø Compensation Analysis & impact
of revised treatment of allowances/perks/benefits
Ø How to conduct “job-searches” on
jobsites & apply online (use of resume-forwarding services offered by many
websites)
PROJECT HELP
Contents of folder to be given to
each employee:
1. Resume CD for entering personal
resume for uploading on www.3pjobs.com
2. List of leading Indian jobsites
3. List of leading Indian Executive search
firms with names of contact-person/phone no’s/email addresses etc.
4. List of newspaper/magazines where
“job-advts” are published
5. Examples of typical resumes
-
Indian
style
-
American
style
6. Tips on preparing of resumes
-
Electronic
submission
-
Hardcopy
submission
7. Tips on “How to prepare/appear for
an interview”
8. Interview Dress-code.
9. List of Books
10. Where to invest your savings?
11. List of Indian Search-engines
12. CD containing “Industry-Wise” list
of Indian Public Limited Companies with their contact info. (including email
addresses)
FOLDER TO BE SUBMITTED TO L&T
(Once Counselling-sessions are over)
Content
Ø Assessment sheets (to be designed)
only filled-in, for each employee
Ø Our recommendations for “retraining/new
skill acquisition” of the employees. (Self-development)
MODUS
OPERAND
PHYSICAL
– SUPPORT:
Ø Use L&T guest House (Hiranandani
?) for “PROJECT HELP”
Ø Guest-House should be equipped with
a server (proxy) and 4/5 nodes having internet connection (preferably DSL) –
one node per participant
Ø 2 additional phone-lines for
contacting prospective employers / executive search firms
Ø LCD projector with screen connected
to a computer for accessing internet
Ø Arrangement for Lunch / Tea / etc.
Ø A laser printer to print-out
hard-copies of resumes
Ø General-purpose stationery
Ø Computer stationery
Ø A subscription to CMIE’s CAPES /
PROWESS database (online access).
Ø Overhead Projector
MISC
Ø PKM will be assisted by
-
Maggi
(Secretarial help)
-
Robin
(Content creation / Data Compilation
-
Pande
(errands)
Ø If we are able to organize the
seminar well – and impress L&T- we would have got an excellent “starting”
reference.
This would help us to
-
Offer
same package to other units of L&T
-
Offer
similar package to other companies going thru the process of “down-sizing”
Ø In future, we could conduct such
seminars, entirely on our own
OR
Conduct in “collaboration / Co-branding” with organisations such as
·
NIPM
·
Indo
American Society
·
CII
·
Bombay
Management Association
·
FICCI
·
Indian
Merchants Chamber
·
ASSOCHAM
·
BCCI
Etc. etc.
In case of such “co-branding” we have to prepare a detailed list of
“COSTS” such as.
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To be borne
by |
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Total
Cost |
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3P |
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- |
Hall
charges |
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Lunch /
Tea charges |
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Equipment
rental charges |
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Speakers
Fees |
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Advertising
Expenses |
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Folders
/ other Handouts |
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Taxi /
Travel Costs |
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Banner
charges |
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Brouchers
/ Regis. Forms |
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Staff
Expenses (own/hired) |
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In such
“Co-branding” cases, it would be necessary to
-
Fix
“Per Participant” fees (depending on VENUE)
-
“Break-Even”
NO & COST
-
Desired
no. of. Participants
We should
also develop separate
-
“Strategies
(of approach)”
-
No.
of participants to be targeted, depending upon,
-
Private
Affair ( all participants from same Company)
-
Public
Affair (Participants “sponsored” by a no. of companies)
We should
also consider whether, we should allow participation by executives who are NOT
sponsored by their current employers. This ((decision) is important,
considering that a large no. of executives, who are no more “in employ”, may
also want to attend / benefit from such seminars.
Ø We must prepare, for every
subject/topic, a list of 5/6 speakers, who will “Speak” in rotation.
“CHAPTER” OF P.K. MUKHERJEE
Ø Prepare folders for handing-over to
Executives.
(one-time activity)
Ø Get “Speakers / Session-Guides” to
prepare (and get approved), their
-
Hardcopy
“hand-outs” (on 3P stationery)
-
Slides
for OH Projector
-
PowerPoint
presentations (if any)
Ø Conduct a “Rehearsal” (full day) of the
seminar & give “feedback” to all speakers / session-guides
Ø Get each participating executive to
fill-in a “Self-Assessment” Sheet.
Add to this, own “assessment” Notes
(These sheets will form part of folder to be submitted to L&T, at
the end of the Project)
Ø Prepare “Folder” for handing-over to
L&T.
Ø Look-after physical arrangements
& Co-ordinate with L&T personnel.
Ø Overall Co-ordination.
