PROCESS FLOW CHART

Online JobsFair – Process Flow Chart

Page 1

EMPLOYER | JOBSEEKER

Employer Side

On Page: Post Job
Action Taken:

• Post a Job Advertisement

On Page: Live Jobs Summary
Action Taken:

• Select ☑ Job Advertisement to create Interview Schedule

Create Interview Schedule – Actions

• Click Job Advertisement
• Read / rate resumes received against this advert
• Shortlist candidates for interview
• From Interview Calendar:
  • Select / allot an Interview Date
  • Select number of interview calls
  • Assign interviewers
  • Generate interview schedule

Jobseeker Side

On Page: List of Live Jobs
Action Taken:

• Look up this page
• Apply against Job Advertisement

On Page: Jobseeker Interview Schedule
Action Taken:

• Look up this page to see:
  • Date / Time allotted to you for interview
• Tick ☑ and choose:
  • Accept
  • Regret
  • Request alternate date

Page 2

JOBSEEKER

On Page: Jobseeker Interview Calendar
Action Taken:

• Select Month / Date to see:
  • Which companies have scheduled interviews for you today
  • For what positions
  • At what time

Before Interview

• At least 15 minutes before scheduled interview time, tick ☑
  “I am Waiting Online” against that Job ID

System Action

• This will take you to “Interview Console”
• Wait for arrival of interviewer
• Or watch Co-Video

EMPLOYER

On Page: Employer Interview Calendar
Action Taken:

• Select Month / Date to see:
  • For what positions interviews are scheduled today
  • Who are the candidates called and at what time for each position
  • Have any candidates arrived? Who?
    • See last column

Page 3

EMPLOYER

Action Taken

• If you are ready to start interview of any waiting candidate:
  • Click on his name
  • This will take you to “Employer Interview Console”
  • (Synchronized with “Jobseeker Interview Console”)
  • Candidate is waiting → start interview

JOBSEEKER

On Page: Jobseeker Interview Console
Action Taken:

• As soon as interviewer arrives in virtual interview cabin (i.e., your console):
  • You will see his face and hear him talk OR
  • If he is NOT using Skype:
    • You will see his welcome / questions in Chat Room
• You respond by:
  • Talking or
  • Typing
• When chat is over → quit

Notes / Key Concepts Embedded in the Design

• Fully synchronized Employer ↔ Jobseeker Interview Consoles
• Calendar-driven interview scheduling
• “I am Waiting Online” presence indicator
• Virtual Interview Cabin concept
• Multi-interviewer allocation
• Real-time interview start without email/phone coordination

Page 4

EMPLOYER – Interview Console

When you finish the interview, at the bottom of this page, you must enter:

• Final rating of the candidate
• Final decision regarding job offer

Decision options:

• Send Reject
• Keep on Hold
• Send Offer

System behavior:

• If you select Reject or Keep on Hold, an automatic reply is sent to the candidate.
• If you select Send Offer, you will be redirected to the “Post Offer Letter” page.

EMPLOYER – Post Job Offer Letter

After interviewing and selecting a candidate, you must send him/her a Job Offer.

On this page:

• You see your company’s Standard Offer Letter (drafted earlier).
• You can EDIT / SAVE / POST the offer letter.
• Once posted, it is sent to the selected candidate.

Online JobsFair – Process Flow Chart

Page 5

JOBSEEKER – Job Offers Received

During the online interview:

• The interviewer may or may not tell you that you are selected.
• A job offer may follow later.

How to check your status:

• Visit this page every few hours to see if a job offer has been posted.

If you receive a job offer, you MUST choose one:

• Accept
• Reject (give reasons for rejection)

EMPLOYER – Summary of Job Offers Made

On this page:

• The candidate’s Acceptance or Rejection of your job offer is posted automatically.
• If a candidate rejects, you also receive a separate automatic email.
• This page provides a summary of all job offers made across all positions.

Online JobsFair – Process Flow Chart

Page 6

EMPLOYER – Job Offer Status (Position-wise)

On this page, you can see at a glance:

• All details for a particular recruitment campaign
• Position-wise job offer status
• Candidate progress and outcomes

Key benefit:

• No need to record anything on paper
• Complete recruitment visibility in one place

Summary Insight (Important)

These pages clearly show that as early as 2012, your design already included:

• End-to-end online recruitment lifecycle
• Synchronized employer–jobseeker interview consoles
• Automated offer / reject workflows
• Transparent status dashboards
• Zero-paper recruitment philosophy

This is far ahead of typical job portals even today.

Next (optional – your call)

If you want, I can:

1. Convert this entire flow into a modern SaaS product specification

2. Create a clean BPMN / flow diagram

3. Map this to your OnlineJobsFair / IndiaAGI / AI-Interview Bot vision

4. Rewrite this as a “2012 → 2026: I built this before AI” blog or white paper