JOB DESCRIPTIONS

(UI Wireframe and Introduction)

Date: 11-09-08 Title: JOB DESCRIPTIONS

Dear HR Manager / Recruiter You need to write/frame job descriptions for (at least) two reasons:

• To prepare a Personnel Manual incorporating your Organisation Chart and having a clear job-description for every position on that chart.
• To incorporate such a job description in your (online/offline) Job Advts/mandates to headhunters. (a position-wise job description prepared in advance can be, simply copy/pasted in "Post Job" forms on any job portal. Very time-saving if you need to advertise same vacancy again and again, at regular intervals).

You can create/store those STANDARD JOB DESCRIPTIONS here. Then retrieve/copy-paste anytime, anywhere. — Poonam

 

STEP 1 [Type a Position/Vacancy/Designation] [Fetch (from O*Net)] —> Displayed Here

Show me all position/vacancy/desig. for which I have already created STANDARD JOB DESCRIPTIONS in past. [SHOW]

1. Material Manager
2. Sales Supervisor
3. Financial Controller (Clicking will show the job description in adjoining box) —> Displayed Here

 

STEP 2 ① See your earlier created Job Desc ② Copy/Paste from O*Net, Edit & Click SAVE.

Rahul

• On our own "Post Job" form, next to "Job Description Block", we will simply add a link: Show My STANDARD JOB DESCRIPTIONS
• When clicked, this list will open
• Next click for full description OR Copy/Paste in Job Desc. block

[SAVE] [Signature] 11/09

 

(Technical Implementation)

Rahul | Job Descriptions ARCHIVE

Leveraging Job Advt. Database (2.8 lakh job advts. downloaded from Naukri for WWJ/JAM, and stored on Reliance server).

For JAM, our s/w was parsing each & every job-advt downloaded, into following fields:

1. Job Code
2. Position / Vacancy Name
3. Advertiser Company Name
4. Posting City
5. Edu. Qualification reqd.
6. Experience reqd.
7. Age (Max)
8. Advertiser's Email ID (we were using this for JAS) (Fields 1-7 marked as "Used for JAM")

When you visit Reliance and copy these 2.8 L onto a CD and bring back, hopefully, we would have:

• A structured database of all 2.8 lakh advts as per fields shown above.
• Full job-advt. texts of all 2.8 lakh.

If we further succeed in setting-up RSS feeds (from Naukri/Monster/TimesJobs) for various "functions", we could receive (https://www.google.com/search?q=Feedmyinbox.com?) ≈ 10,000 new job-advts every day.

Same s/w can parse these as well (overnight) and our STRUCTURED database can keep growing.

 

(Value Proposition)

I am sure, ultimately, we will find many ways to "leverage" such a job-advt database to attract more candidates & Corporates to register on our website but, enclosed application

JOB DESCRIPTION ARCHIVE

would act as a FACILITATOR to thousands of companies who:

• do not have an HR executive
• have never used online recruitment process (Non-consumers of e-recruitment)
• have NO clue on how to write a job-description.

"Job Description Archive" application is a supplement to my earlier note/UI on how to construct a job-description using O*Net website.

O*Net is very exhaustive / very comprehensive / very daunting — even for experienced HR mgrs working in large Indian companies.

As far as above-mentioned SMALL/MEDIUM companies are concerned, the OWNERS would feel OVERWHELMED with O*Net!

But, if he gets to see the Job Description, used...

 

(User Experience and Matching)

...in an ACTUAL job-advt, by an ACTUAL Indian company, he would feel far more comfortable / at home, to copy & use it. He will feel "I cannot go wrong".

He must be helped to first take this tiny step, before graduating to O*Net.

I would not be surprised, if we find even experienced HR managers taking this "shortcut"!

Critical part is being able to "find" (from our vast database), actual Position/Vacancy Name matching with what the user will type in STEP #1.

About 1 ½ year back, we had prepared a TOOL, in which, I did create some SYNONYMS for designations. It was not 100% complete but its output can be tried for this application.

[Signature] 14-09-08

 

Title: JOB DESCRIPTIONS ARCHIVE (OPTION 1) Date: 14/09/08

Text: Dear HR Manager / Recruiter, For a vacancy that you wish to advertise, if you are in a hurry to find an appropriate job description, the best (—and the fastest) way is to look-up similar/identical job-advts posted earlier—preferably by your competitors. When you find one, copy/paste that job description (with a little bit of editing, of course) in Post Job form. You may even download it for future reference. Simply follow the steps outlined below. Of course, you can click/view many advts, then select a few lines from each to copy/paste in EDIT BOX.

Diagram Layout:

• STEP 1: Type Position/Vacancy (Fully—Accurately—Without abbreviations—With proper spacing) [Examples] [GO]
• STEP 2: Here are those Job Advts. Click any to display full text in the VIEW-BOX.
• Table columns: Sl No, Position, Advertiser Company.
• STEP 3: VIEW BOX
• STEP 4: EDIT BOX
• Buttons at bottom: [SAVE] [DOWNLOAD] [EMAIL]
• Footer Note: Transfer to Past Job Form.

 

Title: Job Descriptions Archive (OPTION 2)

Diagram Layout:

• STEP 1: Find Advertiser Company / Alphabetical (A B C D E F ...)
• List Box: ABC Consultant, Abacus, Alba, Amar Enterprise.
• STEP 2: Vacancies Advertised
• List Box: Material Manager, Production Engineer, Operations Executive.
• STEP 3: VIEW BOX
• STEP 4: EDIT BOX

 

Title: Job Descriptions Archive (OPTION 3)

Diagram Layout:

• STEP 1: Find Vacancy Names / Position by clicking on alphabet (A B C D ...)
• Table:
• Business Analyst | Voltas
• Business Manager | Wipro
• Business Executive | Godrej
• STEP 2: VIEW BOX
• STEP 3: EDIT BOX

 

Header: Rahul | 10/09/08 | (Note in blue: Re: Job Descriptions 1/7/2013)

Text: Our target is to make "Job Posting" very easy / very compelling. With this in mind, we recently added following features:

• Currency Converter (to enable foreign companies to post jobs / do "Vacancy Blasts").
• Auto-fill of "Contact Info" (to save time).
• Auto-fill of "Keywords" box
• to save time
• to establish "relevance" with post being advertised
• to be able to compute RAW SCORE for that job advt and therefore, to be able to compute "MATCH INDEX" with any resume.

But, the "Job Description" box continues to be a BIG HURDLE. I have seen HR managers having 10 years of experience, literally FUMBLE when it comes to writing a clear/concise/appropriate job-description for any "position/vacancy" they wish to fill-up!

 

Page Number: 2

Text: This (writing of job description) is one of their biggest PAIN-POINT! We would score BIG, if we can help them out of this pain! And, it seems WE CAN. By MASHING with our "Post Job" form: http://online.onetcenter.org/find/quick? By modifying "Post Job" form as follows:

Diagram (UI Mockup):

• Job/Title/Vacancy: [Text Box]
• Fetch Job Description:
• From my own past Job Advt (latest)
• From Onetcenter
• Job Description: [Large Text Box]
• Table Reference: Table: GR Client Job Descriptions

 

Page Number: 3

Text: Of course, recruiter would need to first enter/type "Job/Title/Vacancy Name", before clicking on one of the links shown.

If, clicking on "From my own past Job Advt (latest)" does not fetch any result, a message will ask him to click "From Onetcenter".

OPTION #1: If he has ever advertised for a vacancy/position earlier, he would want to repeat the SAME job-description once again (Why re-invent the wheel?). If, in the past, he has spent a lot of time researching & composing a good/relevant job-description (for any given vacancy) then it is obvious that he would want to use it again.

Of course, he can EDIT it, after the job-description box fills up. In which case, our s/w will delete the old one and replace it with the "edited" version (as long as Vacancy Name/Title/Position tallies perfectly).

OR -> If "Vacancy Name/Title/Position" entered, differs slightly from the earlier one, then we can show him both the 'versions' and allow him to choose anyone.

 

Page Number: 4

Text: OPTION #2: Recruiter clicks on link From Onetcenter. In this case, our s/w will enter the Position/Vacancy/Title into the search bar of O-net & click [GO].

The page fetched will be shown in a separate window (—without hiding/covering "Job Description" box in our form?). This will present to the recruiter, several links. He will click one which he considers "most relevant" to his needs. That will open (in the same window), full job-description.

Some portions of the job-description may be relevant and some may be irrelevant. But, I suppose, he can "Copy/Paste" into the "Job Description" box — then EDIT it.

It is easier to edit something you are presented with than to construct from scratch!

However, I feel our "Job Description" box — with its 4 line — is too small for editing. We need some trick!

 

Page Number: 5

Text: This morning I tried some 30/40 "Position/Title/Vacancy-Name" in O-net and found very good/relevant links.

It seems O-net's "Relevance" score mechanism (algorithm) is based on "keywords" having certain "Weightages" and is very similar to our own "Raw Score / Percentile Score" concept. MASHING such a website with our own website, enhances the credibility of our website. It is, a kind of "Endorsement" of our logic!

Since Poonam had worked on modifying "Job Post" form recently, I suggest that she take up this as her next project, as soon as she has completed her current project. I have given her/Shalaka, a demo of O-net's capabilities.

Signature: (Initials) Date: 10/09/08