Notes: IIT (REVISED)

Interactive Interviews Tool (IIT)

Dear HR Manager/Headhunter

Occasional User

If you are an occasional user and need to interview 4/5 Candidates once-in-a-while and willing to take down notes on a piece of paper (in case you need to consult your notes later), then simply enter below the Permanent Executive Number (PEN) of the candidate and start interviewing.

Of course, relevant Interview Questions will pop-up when you click on any keyword in the candidate's KarmaScope.

After the interview, you will also be due to fill-in "Candidate Assessment" form and then download on your harddisk, but once you CLOSE the session, no data gets saved in our server! You can only refer to your handwritten notes!

-Yogesh

PEN

[Submit] [Fetch PEN from Resume Holder]

IIT

This is the user interface for Occasional User:

PEN

View Resume	View Graphs	Other Graphs	KarmaScope	Add to Excel

Regular User

If, day in and day out, you are required to interview hundreds of candidates against dozens of vacancies, then obviously you are a regular user. It does not matter whether

you are a Recruiting Agent, interviewing on behalf of your Clients, or
you are a HR Manager, interviewing on behalf of your own Company (depts).

In either case, you cannot depend upon handwritten notes re: your findings, your assessment, your recommendations etc., when you are interviewing hundreds of candidates.

You need a robust/foolproof system which enables you to capture all sorts of data online - and on a continuous basis - and further enables you to Refer to all sorts of historical data within seconds, at any time in the future.

In short, for each interview, you need to create a Interview Process. An Interview Process will enable you to capture following data:

Who is to be interviewed? (Candidate PEN)

What for is he being interviewed? (Position/Vacancy)

When is he being interviewed? (Time-stamp)

Where did he arrive from? (Apply Online/Resume Search/emailed Profile) [Resume Holder PLAN]

The main anchor for an Interview Process is the "Position/Vacancy", which you have recently posted on this site. [Show All My Jobs]

Once you advertise any "position/vacancy", profiles (resumes) will keep arriving for many days and get stored in respective Resume Holder. Now you are not going to interview all those candidates at a time, on one day. You may interview them (few or one-at-a-time) spread over many days.

And since, you are interviewing all those candidates against a specific/given vacancy, you must use the SAME Interview Process (ID) for all, till that vacancy gets filled.

One Vacancy $\rightarrow$ One/Same Interview Process (ID) $\rightarrow$ Many Candidates

This allows you to track

How many candidates did you interview for this position $\&$ when
How was each "rated"? (Candidate Assessment Forms)
Who Interviewed each of those candidates?

In course of time, we will add

$\&$ who

How many were issued Appointment Letters?
How many $\&$ who joined?

Now let us say, you are ready to interview a candidate for the position (e.g.) XYZ.

You also remember (don't have to be 100% certain!) that sometime back, you had already created an Interview Process for this vacancy. If so, there is no point in creating a NEW Interview Process (for the same position). Who knows, you may have even actually interviewed a few candidates (for this position) in the past few days. No problem. Just click [View My Processes]

Voila!

Process ID	To be Interviewed for (Client/Self)	Position/Vacancy	Date Created
1		XYZ
2

Ah, there it is! Position XYZ.

Now just click on the Concerned Process ID.

Here is a list of all the candidates whom you have interviewed in the past, against this position XYZ.

PEN No	Process ID	Candidate's Email ID

Here is a list of all the candidates for Position XYZ

You find that you have already interviewed a few candidates for this position. Fine. But you don't find the PEN of the candidate who you have just called for interview (for the position XYZ).

No problem. Just add by entering

PEN

[Add]

[To fetch PEN show me all Resume Holders]

Good. That candidate's PEN got added.

Now simply click on the PEN, to display the Interview Tool.

Next click on tab View Karmascope to reveal the keywords.

Clicking on any keyword would display

Other keywords related to the clicked keyword
Interview Questions related to the clicked keyword

Creating a NEW Interview Process

If you are fairly certain that you have earlier NOT created an Interview Process for a given position/vacancy (and the Resume Holder for that job-ad is literally overflowing with the Profiles pouring in), then simply enter following details:

Client (Self)	◯	Client (External) - For Recruitment Agencies	◯
Name of Internal Dept		Name of Clients
	$\bigcirc \downarrow$		$\bigcirc \downarrow$



If New, add by typing	$$ $$ $\triangle$	If New, add by typing	$$ $$ $\triangle$
[Submit]		[Submit]