3 DIMENSIONS

ORDER EXECUTION MODULE.

We are basically looking at the following 3 dimensions of each Recruitment Assignment:

A. The NUMBER-GAME (The Number chart)

Here there is no "Time dimension", no mention of any "Dates".

These are bare STATISTICS, indicating

• Historical Record
• Quantity of Effort Put-in.

B. The TIME-FRAME (The Gantt chart)

The spread of "effort over what period of time ?

Indicates how long our resources were tied-up in execution of each assignment.

C. The REWARD (The Account/Finance Scenario)

(a). Estimated Billing

• (NO. of vacancies $\times$ 1.5/2.0/3.0 months of Salaries - estimated)
• Advances/Retainers

(Amounts & Dates)

• Progress Payments

(Amounts & Dates)

• Final Invoices

(Amounts & Dates)

• Out of Pocket Expenses

(Amounts & Dates)

(e). Payments received So far

• (incl. adjusted Advance/Progress Payments)

$\frac{e}{a}\%$ : $\frac{\text{Payment Recd Sofar}}{\text{Estimated Billing}} \%$ [Reward Rate]

THE REWARD (C)

	Assignment	Estimated Billing (a)	Payment Recd so far (e)	Realization or Reward Rate ae​%

 

This will bring-out finally (or at each stage of review - which should be every month, automatically by the Computer Software),

• What are we realising as compared to what we thought was REALISABLE (i.e. Estimated Billing).

This should help-us

• decide how long will it take before 100% amount gets realized
• decide whether maximum realizaité is 60%-70%-80%-90% or what
• decide When to "call it a day" and QUIT/ABANDON an assignment
• decide WHERE to put in our efforts

All these analysis/statements must be made a part & parcel of our

"ORDER EXECUTION SYSTEM"

(our own internal MIS),

so that;,

with respect to each & every assignment, we KNOW, at any given point of time (or at the end of each month),

WHERE DO WE STAND?

Without such a Computerised, transaction-driven system, we would soon get swamped/lost.

Our System should automatically update all statements/tabulations, the moment a "transaction" is entered into the system. Eventually all of these should result into simple/readable graphs/bar-charts/pie-charts for each assignment and for all assignments put together

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ORDER EXECUTION MODULE

The "NUMBER CHART" (A)

(statistics)

(Forget what happened when)

Srl No.	Position	Vac.	Appli	The Number of	Appt	Bal.
				Short-listed	Attendad	Found OK

 

Client:

Position As on:

ORDER EXECUTION MODULE

TIME-FRAME (B)

GANTT CHART OF RECRUITMENT PROCESS

	Assignment	No. of Vac.	Progress Milestones
	Position		Jan wk	Feb wk	Mar.	April	May
			wk	wk
0			AR	SL	I	AL

This is just an example. Altogether we have

• 11 Client Activities
• 10 3P Activities
• 5 Candidate " "

All of these must be covered by GANTT CHART.

AR = Advt. Released

SL = Short-list sent

I = Interview Held

AL = Appointment Letter Issued

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