Notes: December 2012

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Title: Post Job (for Job Fair Online Interviews Only)

Date: 22-10-2012

Dear Employer:

For timebeing, JobFair is only open to Fresh Graduates. Hence, in the form below, post only those jobs where "Experience Requirement" does not exceed 2 years.

Form Layout

Candidate Requirement	Job Details	Employer Details
Edu. Level: [Select]	Job Title/Position: [______]	Same as in conventional "Post Jobs", except:
Degree/Diploma: [Select]	Category: ITO / Non-ITO	• No feature to hide Company Name, Email, Fax, Address.
Specialization: [Select]	Function/Skill: [Select]	• Add "Skype ID" of Interviewer (maybe).
Gender: Male / Female	Additional Keywords: [______]	Do hide while displaying:
Experience Required: NIL / 1 Yr / 2 Yr	Posting Country/Cities: [Select]	• Contact Person Name, Email ID, Mobile No. (to ensure candidates do not harass!)

Interview Settings

For online interviewing: Select your mode (conveyed to applicants).
Priority Modes: 1st, 2nd, 3rd Preference (Skype Video, Google Talk, Mobile Phone).
Job Type: Outdoor / Indoor
Nature: Permanent / Temporary
Work Hours: Full Time / Part Time
Dates: Date Posted, Last Date for Applying, Interview (Tentative) Date.
Timing (IST): [] AM to [] PM.

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Title: Employer Registration

Site Map / Contact Us / FAQ

Dear Employer:

All of our services to you are absolutely FREE.
No subscription, no limit to the no. of jobs or online interviews.
Multiple HR Managers/Recruiters can use the same User ID/Password simultaneously.

Sidebar Menu

Action Pages: Register, Post Job, Live Jobs Summary, Create Interview Schedule, Employer Interview Calendar, Employer Interview Console, Post Job Offer Letter, Summary of Job Offers made, Job Offer Status (Position Wise).
Occasional Use Pages: Offer Letter Template, Blacklisting of Candidates, Raise the Bar, Who is Interviewing?
Reference Pages: Process Comparison, All Jobs Posted So Far, Closed Jobs Summary, Process Flow Chart.

Registration Form Fields

A. Company Information: (Replace Mobile No. by Landline No.)
B. Additional Information: (Change to MANDATORY)
C. Upload Company Video/PPT: [Optional]
D. Online Interview Tools (MANDATORY): Skype ID, IM ID, Mobile Phone Nos.
E. CAPTCHA
F. Checkbox: I have read all the Terms & Conditions and agree to them.
[Register Button]

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Title: Live Jobs Summary

Dear Employer:

Here is a list of jobs where you still have to conduct interviews—even though you may have fixed the interviews (i.e., Created Interview Schedule) for some. These are jobs where you are no longer accepting resumes (Closing Date is over).

Data Table

Fields: Srl No, Job ID, Position, Posting Date (Latest on Top), Resume Acceptance Closing Date, Resumes received till Closing Date, Create Interview Schedule (Checkbox), Edit Interview Schedule (Checkbox), No. of Resumes accepted for Interview (Auto-filled).

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Title: Resumes Received (STEP #1)

Tab: Create Interview Schedule

Dear Employer:

You get to see/view this page when you tick the following columns on "LIVE JOBS SUMMARY" page for any particular Job ID: "Create Interview Schedule" or "Edit Interview Schedule".

Resumes are captured at a single place called "Vacancy-wise Resume Holder."
No flooding or searching through your mailbox.

Status Indicators

Rating Under Process: Ticked when you click Job ID in first column.
Rating Done: Ticked when you click SUBMIT in "Resume Rating".
Int. Date Alloted: Ticked when you click OK in "Interview Calendar".

Table Example

Job ID	Position / Vacancy	Resumes Received	Rating Under Process	Rating Done	Int. Date Alloted
2397	Engineer Trainee	85	[Check]	[Check]	[Check]
5934	Data Entry Operator	256

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Title: Resume Rating (STEP #2)

Dear Employer:

Upon arrival, the first 5 columns are pre-filled. Open/read resumes by clicking on the PEN icon. Rate them A/B/C/R (Excellent, Good, Fair, Reject) and select the checkbox if shortlisting for interview.

Job ID Selected for Rating: 2397 | Position: Engineer Trainee

Rating Table

External Factors: % Marks, Year, Peer Rating.
Internal Factors: If already blacklisted, Rejected earlier (e.g., Job ID 2346).
Resume Rated As: A (Exc), B (Good), C (Fair), R (Reject).
Select: [Checkbox] if shortlist for Interview.
Total: Auto-fill summary of candidates shortlisted from each category.
[SUBMIT Button]

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Title: Interview Date (STEP #3)

Dear Employer:

Select a free date from the calendar by clicking/pressing, then drag and drop it into the "Interview Date Allotted" column. Click [OK] to confirm. The date will then disappear from the calendar to avoid double-booking.

Calendar View (Oct/Nov 2012)

X Indicates date is already booked.
Circled Dates: Oct 27, Nov 24.

Confirmation Table

Srl	Job ID	Position / Vacancy	Shortlisted (A,B,C,R)	Interview Date Allotted	Click to Confirm
1	2397	Engineer Trainee	[Summary]	Oct 27	[OK]
2	5934	Data Entry Operator	[Summary]	Nov 24	[OK]

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Title: Generate Interview Schedule (STEP #4)

Dear Employer:

Create "Virtual Interview Cabins," each with its own independent interviewer. Fill in Section A, click [FREEZE], then click [Generate Schedule & Intimate Candidates].

Section A: Employer to Fill

Interview Cabin Reqd	Cabin 1	Cabin 2	Cabin 3
No. of Candidates	10 (Mostly A)	20 (Mostly B)	26 (Mostly C)
Time/Candidate	30 min	20 min	10 min
Total Time	300 min	400 min	260 min
Start Time	8:00 AM	9:00 AM	10:00 AM

Auto-Generated Schedule Section

Shows list of PEN (Candidate IDs) and specific times (e.g., 8:00, 8:30, 9:00).
Buttons: [Look OK / Freeze], [Edit], [Generate Schedule and intimate candidates].

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Title: Employer Interview Calendar

Dear Employer:

Shows scheduled interviews for current and next month.
Click on a circled date to see details.
Click on a waiting candidate's name to start the interview console.

Details for Oct 05, 2012:

| :--- | :--- | :--- | :--- | :--- | :--- | :--- |

| 1 | [Title] | 1 | 8:00 AM | Bharat Patel | Skype | [Yes] |

| | | | 8:15 AM | Ram Rakhiani | Google Talk | [Yes] |

| | | | 8:30 AM | Alok Banerjee | Mobile | - |

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Title: Employer Interview Console

Interface Header:

Job ID, Position Name, Candidate being Interviewed.
Final Decision: Send Offer / Regret / Keep Hold.
Interview Rating: Excellent / Good / Fair / Not Suitable.

Interviewer Feedback Note:

"Even as you are interviewing... other recruiters are quietly listening... much like a Radio station... Here is how they have rated you on a scale of 1 to 5."

No. of Recruiters who eavesdropped: [___]
Their average rating: [___]

Main Console Area:

Large area marked "Skype".
Right Sidebar: Interview Schedule (Venkat 9:00 AM, Patel 9:20 AM, etc.).
Footer: [View Past Questions], [Save Interview Log], [SUBMIT], [CLOSE].

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Title: Note on "Employer Interview Console" (Page 1/3)

Clicking on "Candidate Name" will:

Open resume in a pop-up.
Invite them via message: "Good morning/afternoon, [Name], We/I am glad for you to come."
Fill up "Candidate being interviewed" field.

Waiting Room: When a candidate "arrives," their name turns GREEN.
Absence: If a candidate is absent, they can be skipped. The name is pushed to the bottom of the list.
Peer Review Logic:

Interviewers will ask tougher questions to impress "invisible peers."
Interviewers will anxiously watch their "Ave Rating Score."

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Note on "Employer Interview Console" (Page 2/3)

If interview takes place thru "chat", I believe one can "save" the entire log. I don't know whether "Voice" log can be saved or not. It would be nice if it can.
I have provided "Save Interview Log" button. If clicked, it will save entire (typed) log and store it against that candidate's PEN. Then, we can enable either Interviewer or the concerned candidate to "access/view" this log at a later date.

Going over such a log, at a later date, can prove to be a very useful "Learning Tool" — at least for the candidate. He may share/discuss questions asked and answers he gave, with his friends.

All candidates do this (exchange) even today — but, it gets limited by what/how much he "remembers" of the interview.

With a facility to "access/view" entire log, he does not have to depend upon his memory! Feedback from friends would help him prepare better for the next interview.
In www.IndiaRecruiter.net, we had a feature called "IIT - Interactive Interview Tool".

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Note on "Employer Interview Console" (Page 3/3)

In this, we had following features:

Keywords (function/skill) found in a resume got highlighted.
Hovering mouse on any keyword opened a tooltip reading:

Consult Wikipedia
See Interview Questions

All together, we had compiled an inventory of some 15,000+ Interview Questions in a database.
If Interviewer clicked on Wikipedia, it would open page concerning that keyword. That helped Interviewer ask relevant questions.
If he clicked "See Interview Questions", it showed one—or more—questions which contained that keyword. It does help. But 15,000 was a too low figure, considering what can be asked.
I believe, we should incorporate this feature in OnlineJobsFair, at "Employer Interview Console".
On top of that, Interviewer can see "past Interview questions asked" by ALL the recruiters, by clicking "View past Interview log" button.
But we need to store all past logs of all past interviewers, for identical/similar "Positions/Vacancy". No use seeing questions pertaining to (say) "Graduate Eng. Trainee" when you are interviewing for "Counter Salesman".

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Job Post / Offer Letter

Dear Recruiter,

Congratulations for selecting [] [] for position of [______________].
Please fill-up following Offer letter and [POST]. It will get posted automatically in this candidate's "Summary of Job Offers" page, where he will enter his decision (viz: Accept or Reject). In turn, candidate's decision (Offer accepted or rejected) will get automatically posted in your "Summary of Job Offers Made" page.

Candidate Details:

Name: * PEN:
Email ID: [_______]
Mobile No: [_______]
Date of Interview:
Position:

[Standard Letter as per earlier draft created/saved by the employer]

Step 1: [Edit] $\rightarrow$ Step 2: [Save] $\rightarrow$ Step 3: [Post]

PS: Once you "Accept" this offer online (in your "My Offer Letters" page), a final offer email will be sent to you. Please print out this email and bring it along at the time of joining.

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Dated: 21-10-2012

Summary Of Job Offers Made

Dear Employer,

This is a 2-step process.

In first step, in the "Employer Interview Console", after interviewing a candidate, you record your Final Decision as (O) Send offer.
That takes you to "Post Offer Letter" page, where you edit (if required) "Standard Letter" template, save it and then click [POST].

When you complete this 2-step process, following summary gets updated automatically and an email/SMS goes out to concerned candidate, asking him to look-up his "Job Offers Received" page and tick [ ] either "Accepted" or "Regretted". As soon as he does, you will get to know his decision below.

SN No	Interview Date (Reverse chro)	Job ID	Position	Candidate Name	Offer Posted Date	Status: Accepted	Status: Regretted	Date Acc.
1	Oct 20, 2012	1369	Grad. Trainee	A. J. Patel	Oct 21	[x]	[ ]	Oct...
2	Oct 15, 2012	3684	Apprentice	Subodh Mehta	Oct 18	[ ]	[x]	Oct...

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Dated: 03/11/2012

Job Offers Status - Position Wise

Dear Employer,

For each position (Job Advt), you may interview many candidates and may send job offers to a few. Some may accept and some others may regret. Obvious! You cannot keep track of all these details manually. Don't worry! Here are all the details at your finger-tip, continuously and automatically updated. Just click the Job ID!