Cyril
Master List of Public Limited
Companies.
For getting MODULE #1 started, we
gave you a Master list of Companies consisting of both Limited and
"Private Ltd" Companies. Some 14000+ records. This was compiled from
KOMPASS - 1993 directory.
Although most of the Companies
mentioned here are "irrelevant" for us, we had to have SOME
Master-List to start Module 1.
As each resume gets entered into
Module 1, the "relevant" Companies' list will grow.
Independent of this, for the last
$4/6$ weeks, we have been trying to compile a MASTER LIST OF (PUBLIC) LIMITED
COMPANIES from various Source-documents.
These sources are listed in
Annex: (A).
We are not using all of these
sources but I have listed these to emphasize that there could be many-many
sources.
How would such a MASTER LIST
help?
What can we do with it?
I have shown this in Annex (B).
This is self-explanatory.
Because of the multiple
"uses" envisaged in Annex (B), the CORPORATE DATABASE shown in
Annexure, has a lot of "fields", for more than the Master List given
to you for Module #1.
For the moment, even the Current
list (of Limited Companies) being compiled has only
- Company Name
- Address (HO address)
But, we cannot compile a
"new" Corp. database every 3 months, as we discover a "new"
use for it!
It would be highly desirable, if
we can, right now, devise a database "structure" which would take
care
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of our needs for the forseeable
future. Then, in such a structure, we may go on adding more & more data in
an "Incremental" manner, as & when we get hold of such data.
This is the same concept as in
the case of our NON-MEMBER EXECUTIVE DATABASE.
Companies can also be
"Members" (i.e. Clients) or "Non-Members" (i.e. Potential
Clients).
We, most certainly need to create
such a MASTER CORPORATE DATABASE for our Module #2 (Order Execution). And, we
must start creating this MASTER right now, so that it is ready by the time you
are ready to install Module #2. Without this, we will simply not be able to
implement Module 2.
I would, therefore, request you
to take up on a priority basis, the design of the database structure & make
it available to Sajida, so that she can start creating such a database and keep
it ready within $2/3$ months.
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While developing the data-entry
Software (for MASTER CORPORATE DATABASE), please ensure that whatever
data-entry we have already done - can be directly migrated to the new structure
and that we do NOT have to re-key in all the fields. This is very important.
For this purpose, you may even
depute Lindsay to examine the existing database structures of several corporate
databases which are floating around in our Network.
Then there is also a question...
- Can we directly migrate to our MASTER, company
databases from
- Explore India CD
- CII floppy
- KOMPASS - 1996 CD (available from Hongkong for $ $
1000)
- Kothari CD (expected in $3/4$ months)
- TATA PRESS? Directories
- GETIT
- SELPAGE
- CAPEX / PRONESS online databases (Annual
subscription of Rs. $40,000 / 50,000$ each)
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- Databases being offered by VIPUL ZAVERI
- MTNL Phone Directory CD
- VSNL e-mail directory floppies
- C 60,000 addresses which we recently obtained &
trying to get 300,000. This contains $3000/4000$ Public Limited Companies.
Etc.
Our aim should be to obviate /
eliminate manual data entry wherever such data (even in a truncated manner) is
already available on electronic media.
With regards
[Signature]
cc: Nimit / Sajida.
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PUBLIC LIMITED COMPANIES
MASTER LIST.
(Companies ending with
"LIMITED (LTD)")
SOURCES FOR COMPILATION
- KOMPASS Directory (Printed) 1993
- " CD-ROM 1996
- Stock Exchange Directories (for all stock
exchanges)
- Directories such as KOTHARI / IRIS
- Membership Directories of Various Professional
Bodies such as
- Chambers of Commerce (City-wise)
- CII / FICCI / ASSOCHAM / NASSCOM
- Institution of Engineers
- " Plant Mgrs/Personnel Mgrs/Indl. Eng.
- CA/CS Directories.
- Annual Reports
- Quarterly/Annual Financial Results Advts.
- Product Advts.
- Job Advts. (Print Media)
- " " (Posted on our website)
- "Explore India" CD
- CMIE / DART / DSJ / MATRIX INFORMER /
- INFOUNDIA / INDIA INFOLINE Web site /
- Indian Web Search Engines (Khoj-123 India etc)
- Y 3 P executive-resume database
- Conference/seminar Participant Lists
- Mobile Phones/Credit Cards/Air-Hotel Reservations
- Corporate Profiles/Industry Profiles
- Telephone Directories/Yellow Pages
CORPORATE – DATABASE
(JANAM–KUNDLI)
What data should it contain?
To what USE can we put this data?
Annya – 4-6-2002
USES →
- Mailers offering our services
- Pre-active marketing
- Letters inviting to visit our Job Site (for
Recruitment / T&D / Evaluation / Succession Planning / Job Rotation /
Promotion / Adoption)
- Follow-up mailer re: Profile sent earlier
- Follow-up mailer re: Candidates sent earlier
- Follow-up mailer regarding Recruitment status
- HR Appraisal & Succession Planning (Harm
Quotient)
- Conducting Recruitment Assignments (during Mandate
execution)
- Pop-up screen in our software (showing Company data
/ Executives to contact / Dates / Status / Remarks)
COMPANY DATA
- Name of Company / Group Companies
- HO Address
- Branch Offices
- Products / Services
- Sales (Last 3 years)
- Total Employees
- Senior Collaborators / Key People
- New Products
- New Markets
- New Projects
- Group Companies' websites
- Phone/Fax Numbers (HO + Branches)
- Email IDs
- Website Address
- President / CEO
- Vice-President
- General Managers
- Other Executives
- Competitors
- Consultants / Advisors
- Trade Associations / Memberships
(Each row has ✓ marks showing
relevance under each USE column.)
EXECUTIVES TO BE CONTACTED OR
SENT LETTERS
- HR Head
- President
- Vice-President
- Department Heads
- Functional Heads
- Line Managers
- Recruiters
- Admin In-Charge
- Others
(Again, ✓ marks under different
USE columns.)
NOTES ON CONTACT METHOD
- Only phone
- Only email
- Phone + Email
- Only plant-level contact
- Only direct mobile
- Letters + Brochures + Resume sent (P&SI ONLY)
- No CV unless asked (Service related)
- NO PHONE unless required
- Send only when asked
- Follow-up by phone
- Pop-up notes to guide action
|
Keeping Scope
|
If Company is a CLIENT
(Correspondence with H.R.)
|
Conducting a Headhunt
amongst Company's or Employees
|
|
W.P. & W.R.
|
|
|
& & $\checkmark$ only
Phone No?
|
|
|
|
& $\checkmark$ only Phone
No?
|
|
|
& $\checkmark$ Preferably
DIRECT PHONE/MOBILE
|
|
|
As cor. may be
|
|
|
Never use fax/email
|
|
|
To the extent possible, use
Regd. Phone only, or DIRECT or MOBILE No?
|
$\checkmark$ Letters
$\rightarrow$ If any - should be sent to REGD. ADDR. ONLY.
|
|
|
$\checkmark$
|
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[To] CYRIL / YOGESH $\quad
27-8-98$.
CORPORATE DATABASE
Module #1 requires creation of a
Corporate Database.
What you have envisaged is
- Name of the Company
- Address " " (HO + Branches)
- Phone " "
You have provided facility to
create this database as a part of creation of EXECUTIVE DATABASE.
This would happen when operator
does "drag & drop" of
from a Scanned Resume.
So, the rate of building up the
CORPORATE DATABASE would depend upon the rate of scanning & creating
EXECUTIVE DATABASE.
This is going to take months!
On the other hand, we can create
the CORPORATE DATABASE, separately,
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Independently, from sources other
than candidate-resumes and quite FAST!
If we succeed in creating such a
Corporate Database "in advance", it would also Save Sometime in the
creation of Executive Database, since the "drag-& -drop of
"Company Name/Address" is no more required to be carried out.
In order to create CORPORATE
DATABASE "in advance", we have subcontracted this job to our
neighbour DELTA. We have given them a book which contains names / addresses of
approx 10,000 public limited companies listed on Bombay Stock Exchange.
In addition, over the last 8
years, we have ourselves, accumulated "names" of over 30,000 other
companies in various databases as follows:
- HHBP (40,000 executives' current & past
employer)
- Job-Advts. uploaded on Web (12,000+)
- Picked from various directories (10,000+)
- Explore India CD [Name (400,000)
- CII floppy [Address (4200)
- NASSCOM CD [ (3000)
- KOMPASS Directory (200,000 + names only)
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Most of these contain
We must find a simple method to
integrate/consolidate all of this disparate databases into One, Single,
Comprehensive database. While doing so,
- we must eliminate "duplicate" entries
- we must distinguish between HO/HQ/ Registered
offices from
- Branch Offices
- Regional offices
- Plants (factory)
and enter these addresses
appropriately.
We should create a COMPREHENSIVE
DATA BASE STRUCTURE (DESIGN), now, so that we may immediately transfer to this
MASTER DATABASE, the names/addresses right now and over next few months, go on
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- incrementally adding the remaining data about each
company as & when we can lay our hand on it.
In the next 4 pages, I enclose
what the CORPORATE JANAM-KUNDLI should look like.
No matter what the
"source", we should be able to SCAN/OCR & "drag-&
-drop" the relevant data into the concerned "Fields".
If you could so organise that the
data being captured (whether keyboard entry or drag & drop), gets instantly
"encrypted", then I could even sub-contract this work to outside
parties.
I would highly appreciate if
Corporate data-capture is incorporated in MODULE #2 (Order Execution), for
which, I hope, you will submit for our consideration
SYSTEM DESIGN DOCUMENT
latest by $31^{st}$ Aug. when we
meet to install executive-data-capture of Module #1.
Regards
[Signature]
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CORPORATE DATABASE SCREENS
COMMON TO ALL SCREENS
Company Name: ---
Co. Number/Code: ---
Source of Info: ---
Screen No: ---
Date of Entry: ---
SCREEN NO: 1
CORPORATE DATA
- Company Name: L&T Finance
- "Group" which it belongs to: L&T-TATA
(Perceived ownership or Management Control by)
- Industry Category in which Active:
1.
2.
3.
[Can it belong to 2 industries?]
- Management Group
Chief of Personnel
- Sales Turn Over (latest year) Rs. Million ($95/96$)
\dots
[Profits & PBT margins only.]
SCREEN NO: 2
Physical Data
|
Level
|
Address (Pin, City, State)
|
Contact Person
|
Phone No/Fax No
|
|
1. Head office 1. or Reg.
office
|
1. [Address fields]
|
|
|
|
2. Regional 1. or Branch
offices: 2. 3. 4.
|
1. 2. 3. 4.
|
|
|
|
3. Factories 1. or Plants 2. 3.
4. 5.
|
1. 2. 3. 4. 5.
|
|
|
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SCREEN NO: 3
Product/Service Data
Products / Services
1.
2.
3.
TECHNICAL COLLABORATIONS
SCREEN NO: 4
Senior Executive Data
|
Name of Executive
|
Designation
|
Function
|
|
1
|
|
|
|
2
|
|
|
|
3
|
|
|
|
4
|
|
|
|
\dots
|
|
|
Sources of Information:
- Unabridged Annual Reports.
- News media.
- Membership Lists of Professional bodies.
- Alumni Lists.
- Telephone Directories.
- Membership Lists of Visa / Diner / Citibank
cardholders
- Training Courses Participation Lists
- \dots
Candidate & Corporate \
- Members (Resumes with us) & - Corporate
Profiles \
- Non-Members (Resumes NOT with us) & - Industry
Profiles \
- Life Time Tracking & - "New Projects"
Database \
- Publisher/Prof. & - Collaborations " \
- PAN = & - JV " \
- PAN = & - Plant loc. \
& - Product \
& - Employee \
& - Market share \
& - Annual Reports / Employee
Data ($>12000$/p.a.) \
\hline
\end{tabular}
[Note: Module #2 is indicated
next to the Corporate list.]
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CORPORATE DATABASE
INTEGRATION
OF
ALL INDIVIDUAL
DATABASES
[Venn Diagram showing overlapping
sets of data:]
- Annual Reports (600 Cos) - ON
- TOP 900 - ON
- Score Board (2000 Cos) - READY ON
- Co. Profiles (2500 Cos) - ON
- Company Name $\downarrow \uparrow$ Product
$\downarrow \uparrow$ Industry (6800) - READY
(1) Given "Age" Vs.
Salary - 100,000 [Total]
(2) - by Industry - 5000
- by Function - 2000
- by Designation - 4000
- 5000
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Yogesh $\quad 12-1-98$
Corporate Database
Pl. see enclosed notes.
For about 2 weeks now, Sajida /
Varsha etc. are filling in SCREEN #1 for various Companies by compiling data
from various DIRECTORIES.
I expect this CORPORATE DATABASE
to be ready by end of this month. It might cover $2000/3000$ companies.
As shown in enclosed notes, a
Search-Software would be required.
I would like the database to be
available on Internet / Extranet & LAN.
Pl. take up
[Signature]
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| GIVE/Click-on/Type | FIND |
| :---: | :---: |
| Alphabetical List of Company
Names | Products/Services |
| VOLTAS [Dropdown] |
Refrigerator, Air Conditioners |
| Name of Product | Companies
Manufacturing that Product |
| TV | CROWN, Samsung, Videocon
Electronics, \dots |
| Name of Industry | Companies in
this Industry |
| Tractor [Dropdown] | TAFE,
M&M, ESCORT, New Holland, Greaves |
This could be a very
exciting/useful "Value-added-service" (INFO-SEARCH) to be
loaded on our Internet/Extranet websites.
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[To:]
Kaushik-Sajida-Michelle-Urmila-Sheetal-Thakur-Nimit [Date:] 29-12-97
One more membership directory is
received as enclosed. Earlier, some $6/7$ have been received. Another $4/5$ are
expected. All of these will be kept in library. Pl. feel free to refer &
return by evening.
Those which are on a CD (e.g.
NASSCOM) shall be kept with Sajida.
Kaushik consults these for giving
"Industry-Names" to the Annual Reports (Employee-data) before handing
over to Sajida.
Sheetal uses these to enter into
RED-FILE. Company Name $\rightarrow$ Products $\rightarrow$ Industry. When this
project covers some 5000 companies, we shall enter this data in our database.
Once done, it will help us to carry-out online "Searches" as
shown in enclosed page.
This would facilitate Head-hunting.
Let us make best use of these.
[Signature]
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CORPORATE DATABASE
SCREEN NO: 1
- Name of Company
- Products
- Services
- Industries (Under which to classify)
Nature of Industry
Core Strength
- Source
1.
2.
3.
Page No.
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[Flowchart/Data Linkage Diagram]
|
From HHSP
|
Data from Various
Directories
|
|
30,000 execs. & their
"Industry/Salary/Function" is not entered.
|
|
|
Exec. Name
|
His Current Co.
|
|
ABC $\rightarrow$
|
(XYZ) $\rightarrow$
|
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CORPORATE DATABASE
SCREEN NO: 2
- Name of Company
- Registered Office Address:
a. Address
b. Phone
c. Fax
d. e-mail
Other offices:
a.
b.
c.
d.
- [Blank]
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Notes:
(1) Same company-name may appear
in different "directories" (i.e. sources).
This could be because
- a company belongs to more than one
"industry" and therefore belongs to more than one
Trade-body/Professional body
- a company has many branch/regional offices/plant
locations
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Notes
- A company could have, both "products" and
"Services"
- For same "industry", different
directories are giving different "industry-names"
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[To:] Samant / Sajida $\quad$
Module #2 $\quad 6-1-99$
Database on
"Companies"
- Some $1400+$ names/addresses have already been
entered. When KOTHARI DIRECTORY-1996 arrives, we may be able to enter some
more.
- What we are entering at present:
- Name of 1 or 2 executives (Chairman, MD, CEO etc.)
- Their designations
- Name of Company
- Address of Company
- Phone Nos?
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To the above-mentioned SCREEN, we
need to add following "screens":
A - Industry Category
(In which industry does this
company fall? belong to?)
B - Products (or Services)
manufactured / marketted.
C - Plant location
addresses.
D - Ownership group
e.g. Companies belonging to
- Khaitan group
- S.K. Birla
- J.K. Singhania group
- Hinduja Group
- B.K. Mody Group
- L&T Group
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E - Sales Turnover (Rs. Crores)
for latest completed financial year.
F - Overseas "Technical"
Collaborators (Name & Country & for which product.)
G - Financial Joint Ventures with
Overseas Companies
(Name of
company/country/product.)
H - Data on employees
working.
There could be some more
"fields" that may need adding in years to come - which I cannot think
up today. So, in any case the program/software has to be flexible
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... enough so that we can go on
adding extra information about each company as & when
- felt necessary
- available from some source (to be discovered as we
go along).
All of these may take several years
but a beginning has been already made.
Of course, if at any point of
time, we could get all of these data
- ready-made on a floppy
- at a reasonable cost
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"Even today, this type of
data is available ON-LINE by linking our computer to the CMIE computer under
CIMM (Company Information on Magnetic Media). But it costs Rs. 1 lakh / year!!
Till such time it becomes cheaper, we have to build up & use our own
database.
I would like you to start with
item A (listed above) i.e. Industry Category for each of the $1400$
companies whose basic details we have already entered, I would like you to
[finish on next page].
enter the "appropriate"
industry-category against each.
Where will you find, which
company belongs to which industry-category?
you will find this on page 60 to
pg 102 of enclosed magazine (the white letters in black strips). Pl. start
DATA-BASES
[Flowchart showing the three main
databases:]
|
Corporate Database (Module
#2)
|
Executive Database
|
FPGN (Faster Partner Global
Nature)
|
|
Contents: Name of Co.,
Address, Latest Sales/PAT, Plant locations, Collaborations, Joint Venture
& JV Partners (Country-wise), Name of Senior Executives. (To be
linked)
|
Contents: Name of Exec.,
Co. where working (Industry), Designation, Function. (To be linked)
|
Contents: Which Company
from which country is - already working in India, - planning a Mktg /
Info/Trading in India.
|
|
Purpose: To Send-out
"Mailers" for purpose of building Client-base for Recruitment/Other
Services, To send bio-data of suitable executives, To tap for finding
suitable executives for competing firms who are our clients.
|
Purpose: To contact him
for suitable openings with our clients (Headhunting).
|
Purpose: To
systematically compile such data Country-wise & every month. Send to
respective FPGN member company to follow-up.
|
CORPORATE DATABASE
In our business (as in any other
business) Creating and updating / maintaining a client database is vital.
This is all the more important in
our business because, for us, quite often, a "client" becomes
a "candidate" and a "Candidate" may become a client.
And since every person, whether a
client or a candidate works in a COMPANY, we need to create/maintain a COMPANY-DATABASE
as well.
Scan_0034.jpg
With these COMPANIES (and
with specific individuals within these companies) we need to
correspond/dialogue for following reasons/purposes:
- To market our Services (Mailing Campaign)
- To forward bio-datas of specific "Candidates"
who, we feel, could be of interest to that company (or a set of
Companies), either for their
or
- their expansion/diversification projects.
Such "unsolicited"
bio-data sending would focus on what "products/services" the
company is already engaged in or expected to engage in, based on published
information.
- Normal business correspondence once a
Company has already become our client.
- Contacting (mostly by phone) a particular
executive in a particular Company to find out his interest in changing.
Such contact would almost always
be in the nature of "head-hunting" against specific
requirement given to us by a client. In such cases, client has indicated his
"search-parameters or preferences" in terms of
- Type of industry/specific Companies
- Functions/Designation
- Product or Service exposure
- Edu/Age/Salary etc. etc.
So we come across a situation
where
&
[Venn Diagram showing a Company
at the center, surrounded by executives from different sources]
We also have this situation where
a) Both Corporate Database and
the Executive (potential candidate) Database are compiled from a large no. of
diverse Sources
b) Both these databases are
compiled piece-meal, partially, slowly over a long period of time
c) "Data" about both of
them (i.e. the company and the candidate/Executive) are continuously changing
e.g.
For an Executive
Following data keeps changing:
- Age ($\implies$ annually)
- Edu ($\implies$ ocassionally)
- Designation ($\implies$ ")
- Salary ($\implies$ annually)
- Function ($\implies$ ocassionally)
- Responsibility ($\implies$ ")
- Knowledge $\Biggr\}$ Continuously
- Skills $\Biggrgr
- Location ($\implies$ ocassionally)
- Employer ($\implies$ ")
etc. etc.
$Important
For a Company:
- Name ($\implies$ Rarely)
- HO Address ($\implies$ ")
- Directors/MD/CMD ($\implies$ ocassionally)
- Plant location ($\implies$ Rarely)
- Products/Services ($\implies$ Regularly)
- Sales Turnover ($\implies$ Annually)
- Collaborations ($\implies$ Ocassionally)
- "Industry"/ "Group" ($\implies$
Rarely)
- Executives working in the Company ($\implies$ 10%
each year)
- Financial/Mktg Parameters ($\implies$ Annually)
etc. etc.
So we come to realisation that
- "Creating" corporate &
Candidate databases is a SLOW process
- Some parameters of both the databases keep changing
FAST
Therefore,
- Volumes involved are ENORMOUS.
Therefore, at best of times
Both Databases will be
INCOMPLETE
INACCURATE
By putting enough no. of RESEARCH
/ DATA ENTRY operators on the job, all that we can ensure is that these
databases do not become completely OBSOLETE!
This will be an ever-expanding,
continuous, constant effort.
But as long as we keep this up RELENTLESSLY
(equivalent to BREATHING which never stops for even a second), we can
live with inaccuracies which are MANAGEABLE.
It will happen that, on the basis
of our databases
- We send out a letter to an executive and find that
it does not reach him because he has "moved" and not
Updated his address in our data base
- We phone an executive at a Company where he is
working as per our database) and find that he has left that company One
year back and no one can (or will) tell us where he has joined.
- We send an executive's biodata to the Personnel
Chief of XYZ Company and find that the chief has retired/resigned
and gone away.
we would have to live with such
"inaccuracies". In a fast changing world, there can never be an
UP-TO-DATE database!
And if anything,
- the "RATE OF CHANGE" will only accelerate.
So, if we are to depend upon
traditional methods of updating these databases
(Viz. Research & Data Entry
on our own - using our own resources),
then,
we are fighting a LOSING BATTLE !
Because,
Our Resources (of research &
data entry) Can never Keep-up with
[thousands of Companies and
millions of Potential Candidates/Executives]
and
- accelerating "changes of status"
(of dozens of parameters about each executive and each company).
We could lick this problem in
only one way.
Get these Companies and these
executives to continuously update their own databases THEMSELVES !
Put the ball in their court.
Get them to do the dirty work.
Place the Onus on them.
Well Said!
But HOW do we get them to do
this?
And WHY should they do it?
And WHAT benefit do they/ will
they, get by doing it?
HOW ?
-
- Give them "remote-access" to our
database (only their own) and ask them to
Create
Alter/Modify/Delete/Add/Update
from their own computers
- Get them to phone our "head-set wearing"
data entry operators and give instructions about changes to be
carried-out.
OR
Deposit their
"change-instructions" in our VOICE-MAIL box.
till
(3) "Voice-recognition"
takes over
WHY :
Corporates & Executives will
do this (initial entry & subsequent updates) only if they stand to
(personally) benefit from doing it.
Time is the most precious
resource on earth and everyone tries to prioritise its USE based on the
perceived benefit to himself or to the organisation that he is working for.
Therefore,
Unless we introduce in our
System, a strong element of
BENEFIT
(to the individual concerned -
acting for himself or on behalf of his employer-company),
he is unlikely to take the
trouble (and waste his time) of updating the database on his own.
But he will do it if the BENEFIT
is
- Considerable/Great
- Immediate
- at no EXTRA-COST
WHAT ?
That brings us to the question of
"what" benefit can we offer him for taking this trouble?
Let us list the benefits that we
could possibly offer:
TO THE COMPANY (Who becomes a
MEMBER)
- Remotely shoot "queries" to our
database and "locate" suitable candidates against
their recruitment requirements. (most of whom were required
"yesterday" - hence the urgency).
- "Value-Added-Services" such as
- Job Descriptions for thousands of unique
jobs
- Remote "drafting" of recruitment
advertisements
- Compensation Surveys
- Organisation Charts
- Corporate Data of any other Company / Industry
- Labour Union Agreements (scanning &
OCR)
- Names / addresses of Engineering &
Management Colleges/Institutions all over the Country, listing the
courses being offered
- Campus Recruitment (student data of
graduating class at each college - replacing effort to go thru dozens of
Placement Brochures received each year)
- (If we can succeed in integrating into our own
Database), DART / CMIE / DALAL STREET JOURNAL data bases on 10000
companies)
- VRS (Voluntary Retirement Schemes)
- Standard Letters
- appointment
- Confirmation
- Termination
- Personnel & Administrative Practices of
diff. companies.
There can be many more
Value-Added services. Again, to begin with, most of these BENEFITS are aimed at
the PERSONNEL-MANAGERS!
Aim is to make them our SPOKESMEN
and let them
push the idea (of 3P club
membership) within their organisations.
we have to Convince them that
- for a reasonable ONE-TIME effort to create
their own database on our server - either by
- filling in forms
- entering in floppy
- remote log-in
and
- for a very little REPEAT effort annually to update
their database,
they could get an free access to
a vast array of Personnel-function related information, just for the asking !
Using this info, they could "leverage" themselves in the corporate
hierarchy, as never before!
BENEFIT
FOR THE CANDIDATE :
For a Candidate who undertakes to
or
to create his database - and
further undertakes,
to keep it updated every year,
following "Value-Added
Services" can be offered (free ?):
- Job Bulletin Board (Remote Login)
- Non 3P clients
- 3P clients
- Compensation - Trends (Industry - Function -
Location - Age - Designation - Edu. Quali. - Wise)
- Organisation charts
- Job Descriptions
- Key Words
Automatic Resume Generating
Intelligent Software
to help him write a Resume.
to prepare himself before
appearing in an interview with a given company.
- Interview Tips
- Mailing - Campaign (PAID SERVICE)
Under this, after scanning
"non-3P client" job bulletin board, an executive may instruct 3P to
send out his bio-data to $10/15$ companies of his choice.
- Several other value-Added-Services can be thought
of.
Following points must be noted:
- At no point/time, our service should enable
- a candidate to contact client
- a client to contact candidate
directly.
This must always be thru US.
For this reason, we shall never
do what INTELLIMATCH and many other companies are doing
Viz:
- allowing candidate to "post" their
resumes on the server.
- allowing companies to post their "jobs"
on the server
and then permitting them to
contact each other directly.
- Like a newspaper (advt-space), they only collect a RENTAL
for use of electronic-space, for a given period.
- Both the Companies and the Executives MUST update
their own database once-a-year (we can specify dates - staggered to reduce
load).
They will be permitted FREE
access to the value-added-services, only for a period of ONE YEAR from their
last update.
After that the access may be
totally banned / denied or made available for a FEE.
Only such stipulation can keep
database reasonably up-to-date.
- No executive will be allowed to "access"
database of any other executive.
Software may allow each executive
to create his own secret PASSWORD, so he is assured of data-security.
HOWEVER, irrespective of this
PASSWORD, all databases will be accessible / searchable / manipulatable by 3P.
- Both the Companies and the Executives MUST update
their own database once-a-year (we can specify dates - staggered to reduce
load).
They will be permitted FREE
access to the value-added-services, only for a period of ONE YEAR from their
last update.
After that the access may be
totally banned / denied or made available for a FEE.
Only such stipulation can keep
database reasonably up-to-date.
- No executive will be allowed to "access"
database of any other executive.
Software may allow each executive
to create his own secret PASSWORD, so he is assured of data-security.
HOWEVER, irrespective of this
PASSWORD, all databases will be accessible / searchable / manipulatable by 3P.
CORPORATE DATABASE
COMMON TO ALL SCREENS
Company Name:
Co. Number/Code:
Screen No:
Source of Info:
Date of Entry:
SCREEN NO: 1 CORPORATE DATA
- Company Name: L&T finance
- Group" which it belongs to: L&T-Tal
(Perceived ownership or Management Control by)
- Industry Category (in which Active) 1, 2, 3,
4, 5, 6, 7. Can it belong to 2 industries?
- Management Group
- Designation: Name of Person Tel. No. Res.
- Chairman
- CMD
- MD.
- President / CEO / COO / CFO
- Director
- "
- "
- "
- Chief of Personnel
Is this flexible can be added
dynamically?
- Sales Turn over (latest year) Rs. Million
(95/96) - Profits? T.K. only.
SCREEN NO: 2 Physical Data
| Level | Address Pin, City,
State, MP | Contact Person | Phone No/Fax No |
| :--- | :--- | :--- | :--- |
| 1. Head Office or Regd. Office
| 1. MP | | |
| | | | |
| 2. Regional or Branch Offices |
1. MP | | |
| | 2. | | |
| | 3. | | |
| | 4. | | |
| 3. Factories or Plants | 1. | |
|
| | 2. | | |
| | 3. | | |
| | 4. | | |
| | 5. | | |
SCREEN NO: 3
Product / Service Data
Products / Services
1.
2.
3.
4. P4
5.
6.
7.
TECHNICAL COLLABORATIONS
| Name of Foreign Company /
Country | For which product/service |
| :--- | :--- |
| 1. C9 | P4 |
| 2. | |
| 3. | |
| 4. | |
| 5. | |
JOINT VENTURES
| Name of Indian JV Company |
Name of Foreign Company / Country | For which product/service |
| :--- | :--- | :--- |
| 1. | | |
| 2. | | |
| 3. | | |
| 4. | | |
SCREEN NO: 4
Senior Executive Data
| Name of Executive | Designation
| Function |
| :--- | :--- | :--- |
| 1. | | |
| 2. | | |
| 3. | | |
| 4. | | |
Sources of Information:
- Unabridged Annual Reports.
- News media.
- Membership Lists of Professional bodies.
- Alumni Lists.
- Telephone Directories.
- Membership Lists of Visa / Diner / Citibank
/ Gulf-Cards.
- Training Courses Participation Lists.
(Table illustrating data source
reliability)
| Source | Database Says
"Executive" is working in | Probability of "Correctness" |
| :--- | :--- | :--- |
| | Company A | Company B |
Company C | |
| Annual Report | $\checkmark$ |
| | |
| Newspaper / Magazine | |
$\checkmark$ | | |
| Bio-data / EDS | | |
$\checkmark$ | |
| Membership List | | | | |
PREPARING TO LAUNCH 3P EXECUTIVE
SEARCH.
Building Senior Executive
Database:
we need one full-time person for
this activity.
His entire time should be spent
scanning newspapers / business magazines / directories / annual reports etc. to
pick out information about senior executives and enter into computer. Or he
could just spend all of his own time "highlighting" such information
and handover to EDP Room for data-entry. This alternative may be better.
To begin with we could start with
a "clerk-level" person who is intelligent or even a retired person,
but I feel a young, junior person would be better.
In most cases, executive data
picked up from newspapers & magazines will give us, only:
- Name of the executive.
- His designation.
- Name of Current Company/Employer.
Occasionally, it may tell us
- where (which company) he was.
- what (designation) he was.
In EXECUTIVE SEARCH
(Head-Hunting) business even such past data is very Important & must be
captured.
