OWENS ASSIGNMENT PROCESSING OF APPLICANT PROFILE

OWENS ASSIGNMENT PHASE – I

TIME VS. ACTIVITY CHART.

Time	Register	OCIL Presentation	Interview	TEST
8:00	A M ($\checkmark \checkmark$)
8:30
9:00		A M ($\uparrow \downarrow$)
9:30
10:00				$\uparrow$
10:30				$\downarrow$
11:00
11:30
12:00
12:30
1:00			$\uparrow$
1:30			$\downarrow$
2:00
2:30
3:00				$\uparrow$
3:30
4:00			$\uparrow$
4:30
5:00
5:30			$\downarrow$	$\downarrow$
6:00
6:30
7:00
7:30

 

NOTE

Most critical (short-supply) resource is the INTERVIEWER. His time is most PRECIOUS & must not be wasted. Even if he works from 9:am – 6.PM, he will just manage to see 16 candidates. $\circ \circ$ Registraton + OCIL presentation MUST be completed before 9:00 AM!

OWENS' ASSIGNMENT

PROCESSING OF APPLICANT-PROFILE

9-2-98

(Flowchart Description - Arrows represent flow of profile/data)

1. Open Envelope/Take out form
2. Compare with Computer MASTER-LIST to check whether same APPLICANT-PROFILE has already been received earlier.
• $\rightarrow$ If already received earlier & entered $\rightarrow$ Send to Duplicate File (Sitting in a separate tray)
• $\rightarrow$ If received for FIRST-TIME $\rightarrow$ Enter "NAME" in computer MASTER-LIST ($\&$ PEN, etc.) $\rightarrow$ $\begin{cases} \text{to (B)} \\ \text{stick} \end{cases}$ $\rightarrow$ Rubber stamp on label
3. MANOJ $\rightarrow$ File in "REJECT" File
• Separate ($\text{R} / \text{A} / \text{B} / \text{C}$) $\rightarrow$ PINTO $\rightarrow$ Rate / Enter rating on Label $\rightarrow$ PKM
4. OWENS $\rightarrow$ PKM $\rightarrow$ PINTO

BRISC

PKM $\rightarrow$ Send MASTER-LISTS to

| 1 | 2 | 3 | 4 | Interviewers | $\rightarrow$ Co-ordinator (C) $\rightarrow$ Registration-clerk (R) $\rightarrow$ Travel Clerk (T) $\rightarrow$ Verification clerk (V) |

5. PINTO $\rightarrow$
• Create DATE-WISE Interview Master-lists
• Enter Interview date
• Enter PEN
• Max. - Sure that total $\mid$ daily interview $\mid$ does not exceed 80
• Max. - Sure that validation $\mid$ copy data are done $\mid$ on 26/2/98 $\rightarrow$ NP says 50% matching candidates
6. SARIDA & ANITA
• Enter APPLI-PROFILE
• Attach Green-Bindi
• Prepare Call letters $\&$ sticking Address along with APPLI-PROFILE $\rightarrow$ General litigation documents $\mid$ with call letter (draft)
• call-letter copies $\mid$ XBOX $\mid$ PROFILE COPY $\rightarrow$ ORIGINAL CALL LETTER $\rightarrow$ ANANT (DESPATCH) $\rightarrow$ Enter A/GIVe to COURIER $\mid$ Call-letter $\mid$ Speed-Post $\mid$ Call-letter $\mid$ Tele
• (File Original Applicant file $\mid$ when VEN-done).

OWENS ASSIGNMENT - PHASE I ( DAILY PROGRAM)

TIME	BATCH A Activity	Location	BATCH M Activity	Location
8:00	$\begin{cases} \text{Registration} \end{cases}$		$\begin{cases} \text{Registration (8:00-8:30)} \\ \text{OCIL Presentation (8:30-9:00)} \end{cases}$
8:30
9:00	OCIL Presentation	TERRACE	Interview start	SENATE
9:30
10:00	Test start
10:30
11:00
11:30	Test Finish
12:00		OUT	Travel Reimb.
12:30
1:00				OUT
1:30
2:00	Return to SENATE Room		Return to TERRACE
2:30	Interviews $\mid$ Verification $\mid$ Reimburse	SENATE ROOM	TEST STARTS	TERRACE
3:00
3:30
4:00
4:30
5:00
5:30			TEST FINISHES
6:00			Verification of certificates $\mid$ (of candidates short-listed in the morning)
6:30
7:00
7:30

NOTE: Each candidate will leave premises as soon as verification of certificate (in case of short-listed candidates) or Interview (in case of others) is over.

OWENS ASSIGNMENT - PHASE I - LOCATION WISE OCCUPATION

CHART No. 49

BATCH	TERRACE	SENATE
	8	9
A		$\leftarrow$ REGZ. $\rightarrow$
		$\leftarrow$ PRESENT $\rightarrow$
M

 

PKM 20/2/98

OWENS ASSIGNMENT

CONTINGENCIES - DECISIONS

1. Candidates not called (for interview) also turn-up
2. Candidates "called" turn-up one / two days earlier or later with solid excuse
3. Total strangers try to barge in.
4. Spys (from Competitors) barge in
5. Politicians / Influential Govt. servants try to phone / pressurise
6. Candidates turn-up "late"
7. Candidates disappear in afternoon - only attend morning-session.
8. Candidates found Copying / helping other during test / fill-in of "May-we-know"
9. Candidates behaving arrogantly
10. Candidates who have not brought with them
• extra copy of biodata (not serious)
• copies of photo (can get before evening)

11. Candidates forgetting to collect travel allow.

12. Candidate claiming taxi-fare (Especially those coming from New Bombay / Panvel / Taloja / Thane)

13. Interview Panel Member falling sick (Standby?)

14. One of the Co-ordinator falling sick

15. Hotel Service lacking / very slow

(I think interview panel members will have no time to get out of their rooms for lunch and, in most probability, realise too late to order $\&$ get their sandwiches delivered in the room on time. This is a most likely scenario for which you should have contingency-plan ready.

Even if a panel-member manages to get out of his room at 1 p.m. for lunch, another may come out at 1:30 & third may come out at 2 p.m. There is no possibility of their having lunch together - so they must know, precisely, where to proceed for lunch, without waiting for anyone $\&$ grab their lunch $\&$ return.

Hotel Management must recognise each panel-member by "face" & serve them ULTRA-FAST!

we must discuss in the afternoon.

16. Then there is also the question of "Lunch" of

* 3P Co-ordinators

* PKM $\mid$ HGP $\mid$ NHP $\mid$ Tamanhe $\mid$ Sripada $\mid$ BRISC executives.

These people must take their Lunch in "**rotation**" - especially the co-ordinators.

In fact, if a co-ordinator goes for lunch, one of us ($\text{HGP} \mid \text{PKM} \mid \text{NHP}$) should substitute him for that period. One of us must always be available on terrace / on 5th floor / on 4th floor / in Senate Room.

**WE MUST NOT LEAVE THE CANDIDATES ALL BY THEMSELVES AT ANY TIM.**

$\rightarrow$ I would strongly suggest that all of the above-named persons get their **Sandwiches / Pepsi** served on their respective tables only. If you agree, Hotel Mngt must be advised accordingly and their Waiter must collect Everybody's "**orders**" before 12 noon. They can be served anytime between 1:00 – 2:00 pm.

It would be a good idea to follow this practice for **PANEL-MEMBERS** also (if they agree)

(4)

17. Every evening, we should summarise a list of "short-listed" candidates $\&$ handover copies to

* OWENS Managers (6 copies)

* BRICS " " (2 ")

* copies for our record

This could be as follows

**LIST OF CANDIDATES SHORT-LISTED DURING PRELIM. INTERVIEW**

**ON**

**AND CALLED FOR FINAL INTERVIEW ON**

Sl. No.	PEN	Name of Candidate	Position Applied For.	Bio	Rating Prelim	Final
						$\downarrow$
						This column will be $\text{left blank}$ for OWENS to fill-in

 

PKM

Just spoke to Mr. Sripada (Owens).

They do not have (i.e. not prepared) any such thing like a

$$\text{FINAL INTERVIEW EVALUATION SHEET}$$

$\circ \circ$ he would be happy to use same sheet which we use for Prelim.

$\circ \circ$ In each Interview Folder, we will need to keep TWO evaluation sheets,

$$\begin{array}{l} \left. \begin{matrix} \text{One boldly marked} & \framebox{PRELIM} \\ \text{Second "} & \framebox{FINAL} \end{matrix} \right\} \text{960} \text{ xerox} \end{array}$$

On both, we should enter

• Candidate Name
• PEN
• Position
• Date / Batch.

He also said on 20th meeting, he will bring all 6/7 of his panel members (will room hold?)

$\underline{18/2 \quad 10:00 \text{ AM}}$

PKM OCIL 18/2

$\text{Date} \rightarrow \text{time}$

By today evening, we should try $\&$ complete (keep ready) following:

1. Writing NAME / PEN / BATCH on I.D. Card $\&$ insert in plastic folders (480)

(5) $\leftarrow \text{18/2-PM}$ $\rightarrow$ (S)

2. Writing NAME / PEN on blank-cards ($\text{has Mr. Thakoor got these printed too?}$) $\&$ insert in plastic flaps of WELCOME FOLDERS (480)

(5) $\leftarrow \text{18/2-PM}$ $\rightarrow$ (S)

$\begin{cases} \text{Last minute: The} \\ \text{candidate must} \\ \text{write PEN / Batch} \\ \text{on a separate slip} \end{cases}$

So Registration to $\mid$ get blank card. $\rightarrow$ $\begin{cases} \text{Don't ask now $\mid$ each} \\ \text{candidate will themselves} \\ \text{put in the flap} \end{cases}$

3. Xeroxing 500 $\rightarrow$ Prelim-Interview $\rightarrow$ $\begin{cases} \text{bun-organised} \\ \text{1-stack by NHP} \end{cases}$ Evaluation sheets

$\frac{500}{5} = 100$ $\leftarrow \frac{480}{505} = 96$

(4)

Printing / Xeroxing [480/960] Lunch / Tea Coupons as shown

OWENS INTERVIEW

PHASE A

21-2-1998

LUNCH / SNACKS

Sign: P.K. Mukherjee $\rightarrow$ 1 coupon

OWENS INTERVIEW

PHASE A

21-2-1998

TEA / COFFEE

Sign: P.K. Mukherjee $\rightarrow$ 2 coupons (ask Nanda)

• 21/2 - 100 $\rightarrow$ R
• 22
• 23
• 24
• 25
• 26 - 150 $\rightarrow$ L

disposed/divided by 18/2 $\rightarrow$ Nandivadekar.

Put in Candidate folders.

Pl. Sign each individually & get inserted in WELCOME FOLDERS.

Lunch	Tea	Tea	→ Type on A-4 Size as shown then xerox, then cut here.
Lunch	Tea	Tea
Lunch	Tea	Tea
Lunch	Tea	Tea
Lunch	Tea	Tea
Lunch	Tea	Tea	$\rightarrow$ Separate Paper / Binds

 

Slip for Interview Panel Member to inform Registrar to call a candidate for final interview or not. (about 120 slips.)

Nandivadekar has already prepared (check)

↗ Under dispatch by N. 18/2 → $\begin{cases} \text{Name:} \\ \text{PEN} \\ \text{To be called for FINAL} \quad \framebox{YES} \quad \framebox{NO} \\ \text{on Date: \underline{\hspace{2cm}}}\\ \text{Sign:} \end{cases}$

Keep 70 for Panel members on 21. day.

Simply to be xeroxed for putting in INTERVIEW ENVELOPE (Brown) - Large NO - Keep panel member with Panel $\rightarrow$ (Panel)

(6)

Slip designed by Nirmit yesterday for attaching (gluing) to Int. Envelope (480) -

$\checkmark$ (done)

To be xeroxed & glued to 480 envelopes. Fixed on brown $\mid$ Envelope to Panel

(7)

Interview Envelopes (480)

(a) To be inserted with

• $\rightarrow$ original Applicant Profile
• $\rightarrow$ "" BIO (which has come with appli. profile)
• $\rightarrow$ Interview Evaluation Sheet. (on which we should already $\checkmark$ enter candidate "Name / PEN / Position applied for / Date."

Sheetal

By entering this in advance, we will save interviewer's time - which is most precious.

(b) stick / glue "SLIP" on outside & get a separate person to check the inside contents listed above & then $\checkmark$ on the slip. $\checkmark$

(8)

WELCOME FOLDERS (480) (500)

$\checkmark$ If we cannot get these ready by today evening, then we must get them ready by tomorrow lunch-time.

18/2 - NIGHT (WITH YOU)

Content-list is already with you.

(9)

Interview-Schedules

I have asked Pinto to prepare the 21/2 schedule first thing today. Once you approve that, pl. ask him to complete the remaining 5 days' schedules by lunch-time (Ink jet printed - One copy each).

$$\begin{cases} \text{1st day} \\ \text{one name} \\ \text{2nd day} \\ \text{blank - on} \end{cases}$$

$\text{Complete by 19/2 - 12.00 N}$

Then please get xerox-copies for following

persons (one complete set only filed in a folder carrying that person's name)

(1) PKM

(2) NHP

(3) HGP

(4) Registrar (Coord) $\rightarrow$ Card

(5) " (Coord) $\rightarrow$ Senate

(6) " (Coord) $\rightarrow$ Terrace $\mid$ 5th floor $\mid$ Gate

(7) Master 3P copy (Ref)

(8) Tamanhe

(9) Sripada

(10) Owens Manager - $\undergroup{\text{Copy } 1}$

(11) " $\undergroup{\text{Copy } 2}$

(12) " $\undergroup{\text{Copy } 3}$

(13) BRICS $\undergroup{\text{Copy } \# 1}$

(14) BRICS $\undergroup{\text{Copy } \# 2}$

(15) Extra

(16) Extra

So each "clip-file" will contain

6 days X 2 batches = 12 sheets

(10)

we have 30/40 cardboard boxes like

(5) $\times 25 \leftarrow 5'' \times 5'' \times 12''$ $\rightarrow \text{x 25 BOXES}$

Pl. get labels (Computer / stationary already available) stuck as shown

SENATE - Location

21/2 - Date

W - Welcome Folder

then get someone to write in bold Capital letters.

Each box can carry 20/25 Welcome folders - so we will need 25 boxes (to carry 480 welcome folders).

$$\frac{480}{20} \rightarrow 24$$

$$\frac{480}{25} \rightarrow 19.2$$

$$ \begin{cases} \frac{90}{20} \rightarrow 21 \ \frac{80}{22} \rightarrow 22 \ \frac{180}{2} \rightarrow 3/4 \ \frac{160}{2} \rightarrow 3/4 \ \frac{480}{160} \rightarrow 3 \end{cases}$$

$\checkmark$ We have that many in stock. These will be very handy to carry the folders to hotel & keep neatly in one of the rooms.

We should target to get these ready (along with welcome folders) by tomorrow evening & shift to hotel on $20^{th}$ morning (= we have 2 rooms from 20th)

TO COMPLETE ALL OF THESE ACTIVITIES BY TO-DAY EVENING / TOMORROW LUNCH-TIME,

please,

• divide up the work amongst all our staff
• give target "times" (hour) by which each person should complete his/her work
• ensure that Concerned person stays late to-day & comes early tomorrow.

We must move to hotel everything on $20^{th}$ MORNING.

PKM 8/2/98

'OWENS' Interviews

• We should seriously consider giving to each candidate called for interview, a plastic folder containing:
• A "Welcome to Interviews" letter - draft - 1 page
• Instruction-sheet - draft - 1 "
• "May we know you Professionally" - Form-typ - 4 " (?)
• Plastic Badge / ID Card Holder - eg. simple or laminated one
• Token-Number
• "OWENS" product literature / History - 6/8 pages
• "How to Surf 3P Extranet" - 2 "
• Lunch / Tea coupons - (3 pl. coupons) $\rightarrow$ 1B / 2L
• This could be done at REGISTRATION DESK.
• Since our Interview Panel Members are all very senior professionals, I do not see any need to bifurcate PANELS according to POSTS ADVERTISED. Each Interviewer is quite capable of interviewing all positions. So we could send any candidate to any interviewer.

So, no need to give to each Interviewer in advance, interview-schedule WITH CANDIDATE-NAMES already typed. To each interviewer, we should give a "blank" schedule such as:

DATE: $\underline{\hspace{2cm}}$ INTERVIEWER: $\underline{\hspace{2cm}}$ PEN: $\underline{\hspace{2cm}}$

Sl. No.	Time	Candidate Name (blank)	PEN (blank)	Position (blank)	Rating	Remarks
1	9:00
2	9:30
3	10:00
4
$\checkmark$ done

 

At the end of the interview, each candidate must report back to the CO-ORDINATION DESK to inform that his interview is over and whether he has been asked (by the interviewer) to come for FINAL interview on next day - or not.

(Token-Number/Serial-Control) (Final-Interview-Confirmation) (Next-day-Schedule-Slip) (Co-ordinator)

CO-ORDINATOR will also keep copies of Panel-wise Interview-schedules. Based on this (candidate-feedback), co-ordinator will make appropriate entry (last 2 columns) in his copy.

(Panel-Checker)

Then, knowing that the particular INTERVIEWER is now FREE to take-up the next candidate, the co-ordinator will check-up which candidate is next in the QUEUE (from Token Number Serial control) and announce,

"Mr. $\underline{\hspace{2cm}}$ Token No. $\underline{\hspace{2cm}}$, Pl. proceed to Interview Room No. $\underline{\hspace{2cm}}$"

(To be organised) (Just like in a crowded Bombay Barber shop!)

Interviewer will use this 5 minute gap to fill-up Evaluation sheet!

Of course, the Interviewer, who disposes off his candidates fast, will end-up with more candidates! But this arrangement will reduce coordination problems and speed-up the process.

You will need to go/see the layout of the hotel rooms/waiting rooms $\&$ also show it to 2/3 members of 3P staff who will sit there from 7:30 am to 8:00 pm. We might need to give a written INSTRUCTION-SHEET to each of these staff members $\&$ make NAME-PLATES for their tables.

$8/2$

PKM 14/2/98

OWENS ASSIGNMENT FOLDERS

WELCOME FOLDER	INTERVIEW FOLDER / LARGE ENVELOPE (To be sent along with candidate to the Prelim. Interviewer)	Additional Papers to be added in the Envelope before sending to FINAL INTERVIEWER
* Welcome-cum-Instruction Letter	* May we know you. (duly filled-in $\mid$ ORIGINAL $\mid$ Xerox of $\mid$ possible)
* ID Badge	* Xerox of APPLICANT PROFILE $\mid$ ORIGINAL $\mid$
* Owens literature	* Xerox of Bio-data (with Photo) $\mid$ ORIGINAL $\mid$ +
* May we know-you	* Original bio-data if extra-copy brought by candidate (as requested in Call letter).
* Coupons	* Interview Evaluation sheet (with Name $\mid$ PEN $\mid$ Pos. applied duly entered)	* Salary-slip
* ACTIVITY-CHART (?)		* Other certificates
* 3P websites

 

PKM

It may be useful to complete this check-list

CHECK-LIST

	Senate Room	Terrace	601 / 602	Interview Rooms (incl. Lobby)
Physical Arrangements
1. Tables / chairs (for 3P staff)		-do-
2. Chairs for candidates		-do-
3. Water Jug / glass		-do-	$\leftarrow 1 - 9 \rightarrow$
4. Phone		-do-
5. TV / Vid set $\&$ cassette (if possible?)		-do-
6. Notice Board (?)		-do-
7. Distribution slip (?)		-do-
8. Entry		10 - $\mid$ Light $\mid$ Fan
Materials / Info.
1. Folders / Large Envelopes
2. Pen / Pencil / Pad / Papers
3. Stapler / Tape / Footrule		-do-?
4. Sketch Pen
5. Cash (reimbursements)
6. "PAID" rubber stamp
7. Air if possible (small)
8. $\leftarrow$	$\rightarrow$	$\leftarrow$ Lockable Table $\rightarrow$

 

Senate Room (Table B)

1. Candidates names check
2. Handing over folder $\&$ ID Card
3. (3:00 $\rightarrow$ 5:00) Taking candidates for Interview Rooms 1-4 (8:30 am)
4. (Outstation) sort $\&$ keep till evening, gets into Senate Room? (9:00 am)

Mr. P. K. Mukherjee (2)

(See Format of case)

• Pre-Interview Activities
• Rating of applications - format
• Preparation of Panel-wise / date-wise interview schedules
• Despatch of interview-call-letters
• Sending interview-schedules to
• Interviewers
• Owens
• Brisc
• Arrangements at interview-venue
• Arrange reading materials (newspapers / magazines)
• Owen product literature / piped music / video ? etc.
• Announcement Board at hotel entrance / lobby $\&$ NOTICE-BOARD in Waiting Area to put-up last minute notices / instructions (Flip-chart stands?)

(Fire services $\mid$ working area $\mid$ if separated $\mid$ against B8 plan?)

• Interview - Period Activities
• Overall co-ordination between 3P / OWENS / BRISC / Interview-Panel Members
• Arrangements at interview-venue
• Interaction with Hotel Management resources
• Solving candidates' difficulties / problems
• Ensuring smooth flow of candidates to each panel member / BRISC TESTING MEMBERS, to minimise loss of time
• Supervising 3P staff to ensure
• Reimbursement of travel expenses,
• collection of signed stamped receipts and preparation of "daily statements" of reimbursements (for attaching to invoice along with stamped receipts).

(3)

• Proper verification of all certificates / documents and proper entering remarks in the DAILY CERTIFICATE VERIFICATION STATEMENT - format $\checkmark$
• Collection of individual interview-schedule sheets along with Prelim. Interview Evaluation-sheets (one for each candidate interviewed) from ALL panel-members and then preparation of DAILY SUMMARY STATEMENT - format
• Xeroxing - format:
• Evaluation-sheets.
• Interview schedule sheet (which carries interview-rating)
• Daily Summary statement - format
• "May we know You Professionally"
• and handing-over a complete-set (in FOLDERS with date) to Owens - format
• Handing over to each arriving candidate a "May we know You Professionally", getting it filled-in while they are waiting and collecting it back.
• Handover to each candidate, tea-coupons (2) and lunch-coupon (1).
• Handing over to each candidate a typed "INSTRUCTION-SHEET" (as soon as he arrives $\&$ checks in) which explains in detail
• Testing Methodology $\&$ Sequence

(4)

• Interview Methodology $\&$ Sequence
• Who will communicate to them whether they have to stay overnight (outstation candidates) and WHEN
• Who will tell them to come back for Final interview $\&$ when
• Who will give them tea-coupon / lunch coupon $\mid$ what are tea / lunch timings
• Who will tell them the outcome of the final interview - and WHEN
• Who will go for lunch $\&$ when $\&$ return by what time. Where / when tea will be served?
• collecting from Owens, copies of Appointment letters
• Ensuring that 3P staff complete preparation of all Statements / Summaries / folders at the end of each day, prepare folders which are to be handed over to Client, lock-up all papers in table drawers before leaving. We should ask hotel to provide us a lockable Godrej cabinet (full size) to keep papers / stationary etc.

(5)

POST-INTERVIEW ACTIVITIES

• Prepare OVERALL ASSIGNMENT SUMMARY of 6 days cumulative "results"

Position WISE	Total called	Total Appeared	Rated
			A	B	C	R
TOTAL $\rightarrow$	480

• DAY-WISE SUMMARY

DATE 21-2-98

Position	Total called	Appeared	Rated
1			A	B	C	R
2
3
4
Total $\rightarrow$	80	60

• PANEL-WISE SUMMARY

PANEL # 1 (. PROCESS)

Date	Total called	Total Appeared	A	Rated
21
22
23
24
25
26
TOTAL

 

(6)

• POSITION-WISE SUMMARY

POSITION : $\underline{\hspace{3cm}}$

Date	Total called	Total Appeared	A	B	C	R
21
22
23
24
25
26
Total $\rightarrow$

• LOCATION-WISE SUMMARY

Loc. →	21/2	22/2	23/2
	called	App.	called
Local
Outstation
Total

• Format
• Under a covering-letter, Send all summaries to client
• Prepare (daily as well as cumulative) out-of-pocket expense statements (with copies of bills wherever possible) to client, along with INVOICES - format with heading

(7) (6)

Post Interview Activities (cont.)

• Collecting from the hotel, all bills (daily as well as at the end of interview-period), verifying (with food / services requested), authorising for payment and sending to Owens with a covering letter to effect payment directly.
• format $\checkmark$ copy for $\mid$ checking

DATE : $\underline{\hspace{2cm}}$

FIND YOUR POSITION

ANNEX : 1 (8)

Candidate Name	INTERVIEW ROOM NUMBER
	1	2	3	4	5
1	8:30 $\mid$ 9:00 $\mid$ 9:30 $\mid$ 10:00 $\mid$ $\dots$
2		8:30 $\mid$ 9:00 $\mid$ 9:30 $\mid$ 10:00 $\mid$ $\dots$
3			8:30 $\mid$ 9:00 $\mid$ 9:30 $\mid$ 10:00 $\mid$ $\dots$
$\dots$				8:30 $\mid$ 9:00 $\mid$ 9:30 $\mid$ 10:00 $\mid$ $\dots$
80					8:30 $\mid$ 9:00 $\mid$ 9:30 $\mid$ 10:00 $\mid$ $\dots$

 

RECEPTION - AREA ARRANGEMENT

ANNEX: 2 (9)

WORKSTATION	FLOW	WAITING
# 1	$\rightarrow$ Registration $\mid$ ID Card $\mid$ Photo / PEN $\mid$ Endorsement-Call letter? $\mid$ Instruction-sheet $\mid$ Tea / Lunch Coupons $\mid$	[Waiting Area - Lines of candidates]
# 2 (PKM)	$\rightarrow$ Travel Reimbursements $\mid$ Overnight-stay $\mid$ "May we know you" (Reading / collection) $\mid$ Announcements $\mid$ $\rightarrow$ Mr. $\underline{\hspace{1cm}}$ pl. go to $\underline{\hspace{1cm}}$ Room No $\underline{\hspace{1cm}}$	[Waiting Area - Lines of candidates]
# 3	$\rightarrow$ Certificate Verification $\mid$ Xeroxing $\mid$ Prepare Daily Summary Sheets $\mid$ Collect c / s sheets from Panel Members	[Waiting Area - Lines of candidates]

 

I D Badge design

ANNEX III (10)

Left side: Photo (stitched in)

Right side: Mr. $\underline{\hspace{3cm}}$ $\mid$ PEN $\underline{\hspace{3cm}}$

Top: clip, slide in pocket

Plastic ID Badge to be handed over to candidate during REGISTRATION. He must wear this all through out the day and must return to TABLE # 1 before leaving in the evening.

What can happen if he leaves his ID Card?

How do we ensure that these are returned? (To inform each candidate to see $\dots$ before they leave - keep their certificates / getting their ID Card.)

For Outstation-candidates, it is easy. They will be "re-imbursed" travel-expenses at the end of the day (after ensuring that the has gone thru interview), when he returns ID Badge.

Candidates called for Final interview next day, will be "re-issued" the badge - but no one will be allowed to carry it home.

PEN number should be entered by hand behind each tea coupon / Lunch coupon?

This may be unnecessary!

Local candidates

CERTIFICATE / DOCUMENT VERIFICATION:

ANNEX: IV (11)

Mr. ​ Surname ​ First Name ​
PEN $\underline{\hspace{2cm}}$ Date: $\underline{\hspace{2cm}}$
Document/ Certificate	original / xerox	Tally with APPLICANT-PROFILE claim
Birth-Date / Age
Edu. Qualif. - Diploma $\mid$ - Degree $\mid$ - % Marks.
Salary - (Rs. / year)
Appointment Letter (Current Job.)
Pass-port
Photo
Any other:

 

MINIMUM DATA-ENTRY

ANNEX V (12)

1. Only Source for this will be the APPLICANT-PROFILE faxed / courried to us.
2. As soon as fax / envelope is received, a 35 x 100 mm plain white label shall be stuck on the portion below the $\rightarrow$ Applicant-Profile (covering our 3P Name $\&$ address)

$\framebox{35}$	RATING	100	INTERVIEW
	BIO $\leftarrow \leftarrow \leftarrow$		Yes $\square$	No $\square$
	Prelim $\leftarrow \leftarrow \leftarrow$		Date $\square$
	Final $\leftarrow \leftarrow \leftarrow$

(Stickers to $\mid$ $\rightarrow$ $\rightarrow$ $\rightarrow$ check $\mid$ Ref $\rightarrow$ Label

Organise)

3. Label will be stamped with a Rubber-stamp as shown above
4. Rater will enter (on the rubber-stamp)
• Bio-data rating
• To be called for interview YES $\square$
5. Then the Applicant-Profile will be sent to Data-Entry dept, where following entries will be carried-out
• Name
• Birth date
• Male / Female
• Address
• Position Applied For
• Bio-data Rating - A / B / C / R
• Date called
• PEN

 

MASTER-LISTS OF ALL CANDIDATES CALLED FOR INTERVIEW (400-500)

ANNEX: VI (13)

A. - ALPHABETICAL LIST

Sl. No	NAME (alphabetically)	PEN	Position Applied For	Bio Rating	Date of Interview

B. - PEN-wise LIST

Sl. No	PEN (in ascending order)	NAME OF CANDIDATE	Position Applied For	Bio Rating	Date of Interview

These MASTER-LISTS will get generated from the minimum DATA-ENTRY which we need to do. This minimum Data-Entry will also help in printing-out LABELS for interview-call letters.

These MASTER-LISTS should be printed out on $20^{th}$ morning.

THINGS TO CARRY TO HOTEL TO-DAY

Before Meeting

1. Master folders
2. Sample welcome folder
3. Interview "
4. Cassettes

After the (12 noon) Meeting - before to-day evening

1. All Welcome Folders - 500
2. All Interview Envelopes - 500
3. General stationary