Notes: April 1993

(Career Placement Offer Letter)

Dear Mr. Career Placement Offer-of-Appointment---

Sometime back, we had arranged for your meeting with ------, in connection with a vacancy for which they had sought our help. We now understand that you have been issued an Appointment-Letter by ------. Congratulations!!

We would appreciate your sending us at your earliest, a Xerox copy of the Appointment-Letter to enable us to submit our Invoice to the client for our Professional-Fees.

It is possible that the Appointment-Letter does not, explicitly indicate certain elements of your Compensation-Package which are in the nature of Perks/Reimbursements/Allowances/Retirement Benefits etc. No doubt you must have, during your Interview, found-out the exact values of each of these elements. We, therefore, request you to fill-in and return (alongwith copy of Appointment Letter) the enclosed format indicating the Gross Monthly emoluments offered to you. Annual benefits may be converted to pro-rata monthly figures.

We did our utmost to help you grow in your career. Please help us by sending us the information requested at-your-earliest.

With kind regards,

H.C. PAREKH

Principal-Consultant.

Head Hunting Strategy

STD. LETTERS

Automatic Despatch to all

HEAD HUNTING "Appointees" thru us.

8/4/94

When we want to carry-out head-hunting in a specific company (e.g. Crompton wanting a Philips lighting division executive or Global wanting a Tata Telecom Marketing Manager or Mastek wanting a DIGITAL software project-leader), the best source for

such information
contacting / sending a word

would be an employee of that company who has recently resigned/retired. He would know their names/addresses/phone nos. He might even have the Company's internal phone/address directory (Most large companies do have such directories - which are a very useful source of information. In many cases, it gives Residential Addresses as well).

An employee who has left 2/3 years back, would have lost contact with his colleagues. So ideal time to tap each person (for such information) is within a few weeks of his leaving a Company - or better yet, even while he is serving his NOTICE-PERIOD.

(The "Congratulations Letter" and Referral Request)

So when we place an executive, and he accepts an appointment-letter we should shoot-off a "Congratulation letter" wishing him success in his new assignment. We could add,

"We are glad to have been instrumental in securing for you a challenging assignment. We have no doubt that you would live-up to the challenge of this assignment. While wishing you all success, Can we make a small request?

You would, no doubt know the

Names
Designations
Residential Addresses

of a number of middle/senior executives in your current company. You may even have an internal Company-Directory giving this information.

It is possible that, as you did, some of these executives too are looking for a change. We could help them too, if we knew them and they knew us. This is where you can help - by sending us such information.

(The Referral Follow-up Letter)

Information - preferably in the form of your internal DIRECTORY.

You may rest assured that no one will ever know our source of information. Without revealing our source, we will send to them a CIRCULAR-LETTER, telling them about ourselves and Offering our service.

"We sincerely hope you would help and look forward to receiving this information before long"

With regards

This should be one of the STANDARD-LETTERS that should go out Automatically, the moment, we update, in ORDER EXECUTION MODULE,

Under,

"Appointment letter $\rightarrow$ Mr. ----------

Issued TO $\rightarrow$ Code No. ----------"

(3P System List of "Standard Letters" 1-7)

3P SYSTEM | 4-7-93

List of "STANDARD LETTERS":

Sr	Title	Computer Code No.	Annex.
1	Meeting Letter asking to come & meet me	Order Execution Module #2
2	Additional Info. Letter requesting to fill-in and return the Regi. Form (now floppy)	Module #2
3	Introduction-Letter Introducing 3P (to new Client) Activities.	Pro-active Marketing Module #3
4	Sending a Bio-Data (uninvited) to specific prospective Co's.
5	Sending a Bio-Data (As requested) (against an ESR)	Module #2
6	Sending a Statement (One-line printout) of Candidates eg. Materials Manager Co. Secretaries etc to a Specific client who has asked for it. (against an ESR)	Module #2
7	Sending a Statement (as above) but UNINVITED to a prospective client	Pro-active Marketing Module #3

6. Scan_0006.jpg (3P System List of "Standard Letters" 8-13)

Sr	Title	Computer Code No.	Annex.
8	Regret-Letter To a candidate who has been "Rejected" in interview by a client (against client's Advt.)	Module #2
9	Regret-Letter To a "Databank Candidate" rejected by Client during interview.	Module #2
10	Regret-Letter Candidates short-listed during interview (rated A/B/C) but did not get appointed (because a better Candidate got appointed).	Module #2
11	Interview-Call letter To a Databank Candidate short-listed by Client	Module #2
12	Interview-Call letter To a candidate who applied against the client-Advt.	Module #2
13	Interview-Call letter To a "Respondent" candidate when we want to send to another Client.	Module #2

(3P System List of "Standard Letters" 14-17)

Sr	Title	Computer Code No.	Annex.
14	Specific Mailer (Non-printed) Soliciting bio-data's against requirements of real/imaginary clients	Module #3	Pro-active Marketing to candidates
15	Specific-Mailer (PRINTED) e.g. Structured Future Workaholic Anonymous Buying you a Rainbow Beyond Tomorrow	Module #3
16	NON-Specific Mailer (PRINTED) - Seven Year Itch - Getting Spotted - Career Growth	Module #3
17	BIO-DATA/REGI FORM "UP-DATE" REQUEST To be sent out to all "Registered" Candidates, once-a-year on his birthday (date) asking for his continued interest in "changing" and enclosing one-page update sheet (variable data-sheet).	Module #3

(3P System List of "Standard Letters" 17-20)

Sr	Title	Computer Code No.	Annex.
17	Letter to colleges (requesting names/addresses of students passed-out)	Module #3
18	Letter to Candidates who have applied against a specific Client Advt. and we want them to fill-in and return - Registration Form (Now Floppy) - May we know you Professionally	Module #2
19	Congratulation-Letter To a candidate who has been "appointed" by a client-asking him to fill-in and return FORMAT	Module #2
20	Acknowledgement-Letter Acknowledging receipt of bio-data and assigning him "Executive PEN Code No." which he should quote in all future correspondence.	Module #2
	also - User ID - Password	Confirmation of what Candidate has selected

(Market Research / Resignations)

STD. LETTERS | Module #3 | 28-4-94

Pro-active Marketing

MARKET-RESEARCH

Earlier, I have said that every resignation/retirement creates a "vacancy" - which is sometimes filled thru internal promotion/horizontal transfer, but very often thru external recruitment.

Therefore keeping track of "resignations" is one simple way of finding-out where our "market" is.

Newspapers/magazines are one rich source of such information

(See enclosed tabulation prepared from an Article in Business World)

So we should have one person daily glancing dozens of newspapers/magazines on a full-time basis. He should high-light all "Executive Names/Name of the Company left/Name of Company joined/Designation in New Company" - the way I have tabulated. (Source/Date must be mentioned).

He should then pass-on this tabulation to a Data Entry Operator to enter in PC. Same person trying to Search in papers/magazines and also doing the entry will be very slow and tie up the computer.

(Executive Search Request and "Date" Necessity)

Why is "date" necessary?

No vacancy remains unfilled for long - Say beyond 2/3 months.

So, if we want to "capture" this vacancy, we must act fast - say within a week of the newspaper report. Newspaper itself may have reported 3/6 weeks after the actual event! There is no point in trying after 6 months.

Hence our Computer Software (Integrated Search System) must treat each horizontal line (entry) as a

EXECUTIVE SEARCH REQUEST

and produce a short-list of suitable candidates from our Database.

It (Software) can even print-out following letter:

[Boxed: Managing Director Co: XYZ. ------]

Dear Sir:

Resignations & Replacements

Whereas a modern Industrial Enterprise can - and usually does - anticipate changes in its external environment and prepares itself for such changes, quite often, it is caught unaware by sudden, unexpected changes taking place WITHIN the Organisation.

More often than not, it has not prepared itself for such a change.

One such change is the resignation of one of its SENIOR MANAGER.

Even though inevitable, resignations do spring a surprise and could throw one off-balance, even for a short-while.

Even If this is the way you felt when Mr. XYZ left you recently,

there is no need to despair!

We made a quick search in our computerised Database and came-up with a short-list of Executives, who, we believe, could fill the Void created in your Company.

(Search Request Follow-up)

So there is really no need to agonise over the replacement for the next 3 months. All it will take is a few phone-calls and faxes from you and from us!

With regards

Of course each horizontal line (entry) in the enclosed tabulation must be treated as an Executive Search Request, given a NUMBER (automatic?) and the short-list produced/found must be dumped in memory/file.

If - and when - the Company responds favourably and asks us to fax the short-list, we should be able to find the CORRECT one (from the memory)!

Perhaps we could build into the program, a feature whereby if this short-list does not get printed/despatched to the PROSPECTIVE-CLIENT-COMPANY, say, within 2 months (of despatching the letter), then it will automatically get erased/deleted from memory. If not, we will end-up with hundreds of megabytes worth of useless lists!

(The "Gainer" Organisation Side)

Of course, there is another side of the Market Research - even if we fail to capture the vacancy created in the "LOSER ORGANISATION".

And that (flip) side is

THE "GAINER" ORGANISATION SIDE"

This is the Company where the executive has joined - in a still SENIOR POSITION. In course of time (as soon as he has found his feet in the new Organisation), he will start wielding influence/power and start taking decisions - including manning/staffing decisions as far as departments under him are concerned.

So, he is a DECISION-MAKER, who should know about us and what we do.

So, we could also "program" to send out a letter to him like,

[Boxed: New Company Address] [Boxed: PRIVATE] $\rightarrow$

Dear Mr.

Congratulations on moving-up your Career-path!

(The "Gainer" Organisation Letter)

I have read with considerable interest, newsreports of your joining [Boxed: New Co. Name]

Please allow me to introduce myself.

It is possible that now, or at a future date, you might require competent executives to implement your strategic-plans for your Business Unit. So next time you are

THINKING ABOUT PEOPLE $\rightarrow$ THINK 3P.

This is because

"PEOPLE is our FIRST NAME!"

with regards

(Bankers Merry Go-Round - Part 1)

Source: BW - 20/4/94

BANKERS MERRY GO-ROUND!

Who	Left	To join	AS
1 Solomon Raj	Dy. MD (Int. Div.) SBI	Indus Ind	CEO
2 S. D. Wadivkar	GM (Plg) - SBI	"	"2"
3 S. Sudhir	- SBI	"	V. P.?
4 Rajesh Puri	- "	"	V. P.
5 A. Prabhu	- "	ICICI	"
6 P. V. Mayya	- "	"	"
7 R. S. Raghavan	- "	"	"
8 Supriya Gupta	Dy. MD Commercial SBI-Cap	UTI Bank	chairman
9 S. M. Parande	SBI-Cap	ALIS.	CEO
10 D. K. Goswami	"	"	Ex. V. P.
11 P. Mehra	"	"	"
12 Navin Bhatia	"	"	"
13 C. V. Brijlani	Dy. GM SBI-Cap	S. M. Finance	President
14 Kalyan Lahiri	Mgr - SBI Cap	Mega Resources (Calcutta)	Director
15 C. N. Mazumdar	SBI-Cap	Credit Capital
16 Parvati Banati	"	Smith Newman
17 Harbir Singh	"	ABN-AMRO
18 Ramnath Iyer	"	ITC-Classic
19 D. Dubashi	"	Credit Rating & Research Ltd.
20 Arvind Dubey	"	ITC.
21 A. S. Anandkumar	"	Apple Industries Inv. Banking way	CEO
22 S. Seshadri	"	Apple Industries Corporate Investment Banking wing	Manager

(Bankers Merry Go-Round - Part 2)

BW - 20/4/94

Who	Left	To join	As
1 N. Jayakumar	Citibank	Prime Securities	Head
2 Manju Juneja	"	"	"
3 Ramesh Kumar	"	Reliance Capital	President
4 R. Ramchandran	"	"	Exec. V. P.
5 K. R. Bharat	"	ITC-Peregrine	"
6 Prashant Palkar	"	"	"
7 Partha Ghosh	"	Morgan Stanley
8 Akash Prakash	"	Ind Securities (Essar)	Head
9 Harjit Sawhney	"	"	"
10 A. Arma	"	"	"
11 Sandeep Sharma	"	Indal (Treasury)
12 Sanjay Sakhuja	"	GT Emerging Market (Hong Kong)
13 S. Naganath.	"	Hathways (Raheja)
14 R. S. S. S. S. R. Ramakrishnan	"	Solomon Bros.
15 Ajay Sondhi	"	- Overseas -
16 N. Venkatraman	"	Prime Securities $\rightarrow$ Hinduja Finance
17 Neeraj Batra	Bank of America	Prime Securities
18 N. Kataria	"	Kothari Pioneer
19 Shiv Kumar	"	Mutuel Fund
20 Aloke Agrawal	Bank Am	Reliance Capital	Treasury Head
21 Ravi Malhotra	Bank Am $\rightarrow$ Prime Securities
22 Atul Sood	Treasury Head AMEX	IDBI-Asian Capital
23 Brian D'Souza	"	Mega Stocks - Glask
24 Kiran Umrootkar	Head-Treasury STAN CHART	Paterson & Co.
25 K. N. Vaidyanathan	Hong Kong Bank	Morgan Stanley	Country Manager
26 Bikram Sen	Chemical Bank	American Express	Treasury Head
27 Ajay Sindhi	Citi Bank	Solomon Brothers
28 Pawan Sukhdev	ANZ Grindlays	Deutsche Bank?
29 Naina Lal	"	Morgan Stanley
30 E. D. Nayyar	"	ING Bank

(Other Bankers)

Source: BW / 20-4-94

Other Bankers.

K. N. Vaidyanathan - Country Manager - Morgan Stanley Asset Mgmt. (earlier with ANZ-Grindlays / Amex / Hong Kong Bank Securities.
N. Jayakumar - President, Prime Securities.
Feroze Vevaina - Dy. Chairman - ITC.
Harjit Sawhney - Chief - Ind Securities & Finance
P. G. Kakodkar - M. D. - SBI Funds Management
D. Basu - chairman - SBI
P. G. K. Murthy - M. D. - Allbank Finance
Chiranjit Banerjee - Director - Mega Resources Earlier with Citibank / American Express.
Ravi Bhatia - Vice President & Director (Corporate Affairs) - Citibank
S. Arunajatesan - Dy. Gen. Mgr - SBI Funds.
L. G. Kulkarni - Dy. Mg. Dir (HRD & Personnel) - SBI
R. Chand - M. D. - ITC Classic.
K. Subramaniam - CEO - American Express