ORDER EXECUTION SYSTEM -FEATURES & FUNCTIONS

Feature/ Functionality

 1. "It would be a client - server based solution with WEB - ENABLED COMPONENTS, for future expansion and integration, using web - technology"

2. Auto mailing to candidates short listed.

3. Extensive MIS Reports Balance of Payments for each P.O./ Client etc.

Documentation of follow - up for the Balance of payment

MIS reports of the cases handle, advance given, B.O.P./ Receivables etc., client - wise, P.O. Wise, Consultant – wise & Date - wise.

B.O.P. reminder for each client, P.O, documentation on correspondence on follow - up

4. Audit trail

5. Auto - emailing the alerts to the potential candidates about the new requirements. Auto email to candidate once the client selects the CV for a particular assignment.

6. Alerts to the clients on the availability of new CV's as per their requirement.

7. All the correspondence with the client & the candidates.

Logs of who accessed what files when (S / 1)

Integration of server based "call - centre", permitting "access" (as per rights) to monitor order execution process to

·     Consultants (immediately /now)

·     Clients / candidates / Experts / Asso. etc. (Later)

Intranet - Extranet - Internet (Migration)

Auto generation of Shopping Basket Summary (Client/ Consultant/ Branch/ Industry/ Func/ Desi. Level/ Date wise)(F/3)

Follow - up of each / every shopping Basket (F/ 3)

 P.O. Summaries (Just like shop. Basket Summaries) (F/3)

Auto Generation of Invoices

Client/ Value - wise OUTSTANDING statements (F/4)

Automate all communications & Maintain a log   (F/4)

No data should be required to be entered twice (G/1)

Advertised vacancy to be treated as P.O.  (G/1)

All searches (of any type) in OES to start by clicking on a CORPORATE NAME (Which is the ANCHOR Point/ Main  Gate) All entry, only thru CORPORATE name.

Every data/ Field to be linked to a CORPORATE NAME  (G/2)

Determination/ fixation of ACTIVITY STANDARD TIME (AST) before start of an assignment (G/2)

Comparison of ACTUAL ACTIVITY TIME (AAT) with AST & reporting "Variance" (G/2) (Built - in " Consultant - Productivity" measurement for performance evaluation)

In case of "ON - LINE SALE OF RESUMES", the order Execution Module Should

·     Calculate amt. payable by client

·     Automatically send and "offer / quotation" to client.

·     Sent relevant/ concerned resumes to client as soon as concerned consultant (who is handling that shopping Basket) has entered the D/D details in the O/E module.

 "We have also included the Finance Management Module as per your "suggestion"

"we have taken care that the system proposed would cater your future requirements of integration with the web - enabled applications "....." It would be a Client Server based solution with WEB ENABLES COMPONENTS for the future expansions and integration using the web - technology"

Documentation of follow - up for Balance of Payment B.O.P. reminder for each client, P.O, documentation on Correspondence on the follow - up.

    - MIS Daily/ Weekly/ Monthly statistics

           - 3 Dimensions (No. / Time Frame/ Rewards)

           - Interview Feedback from client

           - Order Backlog / Pending Assignment Analysis

           - 10 standard statements.

    - Interview Follow - up

           - Follow - up with our own staff/ candidates/ clients

           - 18 Screens (pop - up) of paperless office

           - Order Execution Master Chart

           - Help Desk & Queries.

           - Shopping Basket as P.O. and follow - up

           - P.O. - Summaries should get generated

           - List of all resumes ever sent to a given client

    - For a given candidate, which are the clients to whom his resume is sent ever

    - Integration of server - based call - centre, permitting access to monitor O/E/ to consultants   (Only)

    - "Pop - Up Screens" thru manual typing

    - Auto email of std. letters/ fax.  

"Annotation" of all incoming/ outgoing Communications (email/ fax/ letter/ phone - call) with "keywords" letter using      a COMMUNICATION WIZARD & creating a chronological "string history" for other Execution follow - up

  Corporate Profiles

      . Data Capture Screen AND

      . Data base structures

must be same, whether offline or online

Editing or Corporate Profiles

     . Offline by consultants

     . Online by concerned "Personnel Manager"

Future integration our order Execution System with

ORACLE FRONT OFFICE SUITE

Automatic extraction/ Creation of

     . Phone database

     . Fax database

     . Email database

     . Postal address database

     . Mobile No. database

Incorporation of PIM (Personal Info. Mgmt) Software’s into

 order Execution Module

- Capability to move from "Help Desk/ call - centre

              To

"Fully interactive web based Single Interface"

- Capability to integrate in future IVRS for capture of resumes.

- Follow up/ Reminder (Communication) strategy to cover all modes (viz); phone/ fax/ email/ sms/ wap/ letter

- Online sale of resumes (after online quotation), to be capable of receiving/ accounting payments over internet

- Trigger for "follow - up" reminders what/ who/ when/ whom (Morning Greeting Screen to each Consultant)

- Unique code no. for each CORPORATE.

h.c.parekh