Notes: PROCESS FLOW CHART

Online JobsFair – Process Flow Chart

Page 1

EMPLOYER | JOBSEEKER

Employer Side

On Page: Post Job
Action Taken:

Post a Job Advertisement

On Page: Live Jobs Summary
Action Taken:

Select ☑ Job Advertisement to create Interview Schedule

Create Interview Schedule – Actions

Click Job Advertisement
Read / rate resumes received against this advert
Shortlist candidates for interview
From Interview Calendar:
- Select / allot an Interview Date
- Select number of interview calls
- Assign interviewers
- Generate interview schedule

Jobseeker Side

On Page: List of Live Jobs
Action Taken:

Look up this page
Apply against Job Advertisement

On Page: Jobseeker Interview Schedule
Action Taken:

Look up this page to see:
- Date / Time allotted to you for interview
Tick ☑ and choose:
- Accept
- Regret
- Request alternate date

Page 2

JOBSEEKER

On Page: Jobseeker Interview Calendar
Action Taken:

Select Month / Date to see:
- Which companies have scheduled interviews for you today
- For what positions
- At what time

Before Interview

At least 15 minutes before scheduled interview time, tick ☑
“I am Waiting Online” against that Job ID

System Action

This will take you to “Interview Console”
Wait for arrival of interviewer
Or watch Co-Video

EMPLOYER

On Page: Employer Interview Calendar
Action Taken:

Select Month / Date to see:
- For what positions interviews are scheduled today
- Who are the candidates called and at what time for each position
- Have any candidates arrived? Who?
  - See last column

Page 3

EMPLOYER

Action Taken

If you are ready to start interview of any waiting candidate:
- Click on his name
- This will take you to “Employer Interview Console”
- (Synchronized with “Jobseeker Interview Console”)
- Candidate is waiting → start interview

JOBSEEKER

On Page: Jobseeker Interview Console
Action Taken:

As soon as interviewer arrives in virtual interview cabin (i.e., your console):
- You will see his face and hear him talk OR
- If he is NOT using Skype:
  - You will see his welcome / questions in Chat Room
You respond by:
- Talking or
- Typing
When chat is over → quit

Notes / Key Concepts Embedded in the Design

Fully synchronized Employer ↔ Jobseeker Interview Consoles
Calendar-driven interview scheduling
“I am Waiting Online” presence indicator
Virtual Interview Cabin concept
Multi-interviewer allocation
Real-time interview start without email/phone coordination

Page 4

EMPLOYER – Interview Console

When you finish the interview, at the bottom of this page, you must enter:

Final rating of the candidate
Final decision regarding job offer

Decision options:

Send Reject
Keep on Hold
Send Offer

System behavior:

If you select Reject or Keep on Hold, an automatic reply is sent to the candidate.
If you select Send Offer, you will be redirected to the “Post Offer Letter” page.

EMPLOYER – Post Job Offer Letter

After interviewing and selecting a candidate, you must send him/her a Job Offer.

On this page:

You see your company’s Standard Offer Letter (drafted earlier).
You can EDIT / SAVE / POST the offer letter.
Once posted, it is sent to the selected candidate.

Online JobsFair – Process Flow Chart

Page 5

JOBSEEKER – Job Offers Received

During the online interview:

The interviewer may or may not tell you that you are selected.
A job offer may follow later.

How to check your status:

Visit this page every few hours to see if a job offer has been posted.

If you receive a job offer, you MUST choose one:

Accept
Reject (give reasons for rejection)

EMPLOYER – Summary of Job Offers Made

On this page:

The candidate’s Acceptance or Rejection of your job offer is posted automatically.
If a candidate rejects, you also receive a separate automatic email.
This page provides a summary of all job offers made across all positions.

Online JobsFair – Process Flow Chart

Page 6

EMPLOYER – Job Offer Status (Position-wise)

On this page, you can see at a glance: