3P FILING SYSTEM

(3P FILING SYSTEM - A)

SUBJECT	CROSS-REFERENCE
Acceptance-letter	- Terms/Conditions/Offer
	- Confirmation
	- Agreement
Advance	- Payment (of)
	- Cheque
	- Accounts
Agreement	- Contract / Offer
	- Terms/conditions
	- Acceptance
	- Modification
	- Assignment
Assignment	- ESR
	- Request (Search)
	- Order
	- Contract
Annual Report	- Balance-sheet.
Audit	- operational
	- system
Accounts	- Payment
	- Cheque
	- Amount
	- Advance
	- Out of Pocket
	- Expense
	- Budget
	- Variance
	- Balance
	- Books
	- Outstandings
	- Debt.
	- Cash
	- Settlement

 

Subject	Cross-Reference
Appointment	- Letter
	- Confirmation / Acceptance
	- Salary.
	- Perks
	- Joining date.
	- Interview
	- Candidate
	- Executive
	- Client Company
Advertisement	- on our own
	- on Client behalf
	- Cost
	- Schedule / Serial (Clientwise)
	- Response
	- No. / Code (Serial)
	- Draft / Artwork
Associate
Access	- (to) Database
	- Remote
	- Codes / Passwords
	- Charges.
Assessment	- Interview
	- Evaluation
	- Candidate
	- Client
	- Vendor
	- Appraisal
ACTIVITIES.	- Mailing / Despatching
	- Data entry
	- Printing
	- Converting Bio-data.
	- Interviewing
	- Invoicing
	- Letter Writing
	- Scanning /
	- Opening envelopes / Filing
	- Shredding / Destroying
	- Codifying
	- Meeting.
Appraisal	- "
	- "

 

Subject	Cross-Reference
Article	- Magazine
	- Information (on Company)
	- Write Up
	- Extract
Advice	- Payment
	- Despatch
Approval
Alliance	- Agreement
	- Linkages
	- Network
	- Understanding (MOU)
	- Strategies
Agency	- Advt.
	- Placement
Applications	- Response.
Analysis	- (of) Advt. Response / Applications (To our Ad)
	- (of) Data Bank
	- (of) Client - Request.
	- (of) Published Advt. (BULLETIN-BOARD)
	- (of) Demand
	- (of) Remote Access by 3P Club Members.
	- Systems
	- Operations
	- Productivity
	- Profitability
	- Quality
	- Quantity
	- Cost.

 

Subject	Cross-Reference
Addresses	- Client
	- Companies (non-client)
	- Candidates (Registered)
	- Executives (non-registered)
	- Plant locations
	- H.O.
	- Reg. Offices/Branch Offices
Assets	- Productivity of
	- Utilisation of (Capacity utilisation)
	- Performing / Non-performing
	- Investment in.
	- Disposal of
	- Insurance of

 

(3P FILING SYSTEM - 1B)

Subject	Cross-Reference
Bio-data	- Candidate
	- Executive
	- Abridged
	- Up-datz
	- Box No.
Background
Budget	- Capital / Expense
	- Revenue / Expense
	- Manpower
	- Sales
	- Outstandings (Collections)
	- Variance (Vs. Actual)
	- Shortfall / Excess
	- Targets
Bills	- Invoice
	- Suppliers
	- Payment
Bank	- Pass book
	- Overdraft
	- Balance
	- Loan
	- Statement
	- Deposit
	- Borrowing
Backlog	- (of) Orders / ESR (Unexecuted) / Statement
	- Distribution (of)
	- Industry wise / Func. Wise / Region Wise /
	- Age-wise (Chronologically outstanding)
	- Client-wise / Designation wise.
	- Edu- wise /

---

 

Subject	Cross-Reference
Box No.	- Serial No. of Bio-data Stored Physically
	- Folders / Files Stored in that Box.

 

Subject	Cross-Reference
Confirmation	- Terms (of)
	- Acceptance (of)
Conditions	- Terms.
	- Acceptance / Confirmation
	- Modification
	- Clause
Clause	- Terms
	- Conditions
	- Agreement
	- Contract.
	- Acceptance / Confirmation
	- Notes
Copy	- Letter
	- Fax
	- Agreement
	- Document
	- Terms
	- Profile
	- Literature
	- Original
College	- Institutions
	- Universities
	- Disciplines / Faculty

 

Subject	Cross-Reference
Candidate	- Executive.
Consultants	- Engineering (Co's)
	- Management
	- Financial
	- Environment
	- Software
	- Telecom
	- Consulting Engineer
Compensation	- Structure / System
	- Comparison.
	- Allowances
	- Salary
	- Package
	- Perks
	- Reimbursements
Code	- Edu. Code
	- Function Code
	- Ind. Code
	- Product Code
	- Source Code
	- Location Code
	- Access
	- Individual (PEN)
Communication	- Client
	- Candidate
	- Companies
	- Expert (Panel)
	- Congratulation
	- Associates
	- Consultants
	- Suppliers / Vendors
	- Colleges
	- Institutions
Correspondence

 

Subject	Cross-Reference
Client	- Candidate
	- Company
Competitor
	- Placement Agency
Cost	- Fixed / Sunk
	- Variable
	- Overhead / Allocation
	- Break Even.
	- Cost Centres
Club	- 3P Club
	- MBA Club.
Commission	- Associate (Payable to) / Receivable from
Congratulation	- Appointment.
Complaint	- Client
	- Delay
	- Delivery
	- Response
Choice	- Option
Consummables	- stationary
Couriers	- Addresses / Charges / Phone nos.
Conferences	- Seminars (our own) / Promotional
	- Others. (for Training etc)
Conveyance	- Travel / Tour / Taxi / Petrol / Maint.
CREDIT	- Suppliers'
CERTIFICATES	- Licenses / Permits / NOC
	- Commendation letters.

 

Subject	Cross-Reference
Directory	- Telephone
	- Clients
	- Candidates
	- Associates
	- Colleges.
Demonstration	- Database
	- Search.
Development	- Software
	- System
Delet	- Files / Records
Dealer	- Vendor / Supplier / Agent / Stockist
Delivery	- Bio-data (of)
	- Statements (of)
	- Courier (P.O.D)
	- Dates / Schedules
	- Client wise
	- Short lists (of)
	- Letters (of)
	- Costs / Expenses
	- City wise
Depreciation	- Expenses / Original value / Book Value.
Deposits	- Telephone / Property
	- Fixed Deposits.

 

SUBJECT	CROSS-REFERENCE
Database	- Demonstration
	- Executive
	- Candidate
	- Client / Company
	- DART / CMIE
	- Systems / Programs / Source Code
	- Hardware
	- Encryption
	- Security
	- Domestic
	- Overseas
	- Protocol
	- Access. (Remote)
	- Search.
	- Server
	- Membership
	- Password
	- Code
	- Creation / Expansion
	- Maintenance / Duplication
	- Destruction / Deletion
	- Bifurcation
	- Hierarchy.

 

Subject	Cross-Reference
Expense/s	- Capital
	- Revenue
	- Manpower
	- Budget / Budgetted
	- Variance
	- Advance
	- Account
	- Out Of Pocket
	- Debit
	- Credit
	- Payment
	- Overhead
	- Direct
	- In direct
	- Invoice / Bill
	- Details
	- Cash
	- Statement
	- Books (of Accounts)
	- Interest
	- Depreciation
Entertainment
Events

 

SUBJECT	CROSS-REFERENCE
Executive	- Search / Search Request
	- Bio data
	- Regn. Form
	- Up-date form
	- Profile
	- Candidate
	- PEN (Perm. Exec No.)
	- Short-list
	- Position
	- Designation
	- Databank
	- Perks
	- Compensation
	- Function
	- Education
	- Jr / Middle / Senior
Employer	- Company
	- Client.
Expenses	- Capital
	- Revenue
	- Overhead / Recovery.
	- Allotment / Allocation / Apportioning
	- Out-of-Pocket / Reimbursable
	- Code (A/c Code No's)
	- Compilation (Client wise) / Periodic
	- Bills (A/c Code wise - Cumulative)
	- Nature
	- Nature (Fixed / Variable)

 

SUBJECT	CROSS-REFERENCE
Follow-up
Flow	- Cash. (Inflow / outflow)
Forms	- Input / output
	- Bio data / R.F.
	- ESR
	- Up date
	- Feedback (to client)
Fax	- Local
	- Overseas
	- Charges
	- Debit To.

 

SUBJECT	CROSS-REFERENCE
Gift	- List (of recipients)
	- Diwali / X-mas / New Year / Wedding
Greeting	- List (of recipients)
	- Birthday
Guarantee
GRAPHS	- see "Statistics".

 

SUBJECT	CROSS-REFERENCE
Hardware	- Contract (Maint / Supply)
	- Literature
	- Quotation / offer
	- Maintenance
	- Advts
	- Suppliers
	- Manufacturers
	- Prices.
	- Depreciation / Book Value
	- Uptime / Downtime.
	- Configuration
Head-Hunting	- Phone Directory
	- Membership Lists
	- List (of Co's / Executives).
	- Mailers / Letters.

 

Subject	Cross-Reference
Incentive	- Payments
	- Share (Profit)
Income	- Statement
	- Projections
	- Tax
	- Surplus
	- Quarterly / Annual
	- Inflation adjusted
	- Distribution
	- Tax Exempt.
Interest	- Expenses
Insurance	- Expenses
	- Renewals
	- Value Insured

 

SUBJECT	CROSS-REFERENCE
Interview	- Training / Coaching
	- Date / Time / Venue
	- Interviewer / Client
	- Candidate / Executive
	- Short List
	- Bio-data
	- Decision
	- Preliminary
	- Final
	- Expedite
	- Instructions
Inquiry	- Search
	- Requirement
	- Associate (from)
	- Client (from)
	- Candidate (from)
	- Request (ESR)
	- Terms (for)
	- Company (not yet client)
	- Reply
	- Query.
Institutions	- Engineering (Colleges)
	- Management
	- Professional Bodies (NIPM etc)
	- Trade Bodies (BCCI etc)

 

SUBJECT	CROSS-REFERENCE
Job-Descriptions	- Advt.
	- Bulletin Board.

 

SUBJECT	CROSS-REFERENCE
Literature	- Client Company
	- Company (not yet clients)
	- Product (from vendor)
	- Services (" ")
	- Design
	- Artwork
	- DTP
	- Printer
List	- Mailing
	- Short.
	- Phones
	- Head hunting
	- Competitors
	- Associates
	- Experts (for Interview)
	- Consultants
	- Suppliers / Vendors
	- Companies (Alphabetical / Industry wise)
	- Clients.
	- Candidates (
	- Friends (with Phone no)
	- Relatives ( " )
	- Participants
	- Advts.
	- Advt. Agencies.

 

SUBJECT	CROSS-REFERENCE
Level	- Hierarchy
	- Designation (Level)
Liability	- Contract(ual)
	- Assets

 

SUBJECT	CROSS-REFERENCE
Market / Marketing
Mailer	- General
	- Specific
	- Candidate (targeted)
	- Company (targeted)
Manpower	- Budget / Requirement
	- Expenses / Costs
	- Training
Matching	- Comparing
	- Profiles
Management
Manager
Member	- MBA Club
	- 3P Club.
Man-Specification	- Advt. / Bulletin Board
	- Vacancies
	- ESR.
Magazine	- Article (Client / Co. Information)

 

SUBJECT	CROSS-REFERENCE
Mailing Lists / H	- Edu. Quali. wise
	- CA
	- CS
	- ICWA
	- Engineers
	- MBAs etc etc
	- Profession Wise (Function Wise)
	- Material
	- Professionals
	- Finance "
	- Mktg. "
	- Personnel "
	- Admn.
	- Security
	- Mfg
	- Toolroom
	- R & D etc. etc
	- Participants
	- (at Seminars / Conferences)

 

SUBJECT	CROSS-REFERENCE
Modifications	- (of) Terms.
	- Conditions
	- Agreement
	- Contract

 

SUBJECT	CROSS-REFERENCE
Newspapers	- Advt. Tariff
	- Circulation
	- Address
	- Editor.
	- Articles
	- Supplements
	- Phone No.

 

SUBJECT	CROSS-REFERENCE
Offer	- Agreement
	- Terms / Conditions
	- Acceptance
	- Modifications.
	- Letter
	- Short-list
	- Candidate
	- Executive
	- Employment
	- Contract
	- Assignment
	- Response
	- Up-date
	- Status
Organisation	- Chart
	- Structure
Output	- Print out
	- Volumes handled (Inputs) / Letters / Bio-RF / Mailer etc.
	- Statement.
Obsolete	- Delet
	- Redundant
	- Destroy
Outstanding	- overdue
	- Payments
Order	- Request
	- ESR

 

SUBJECT	CROSS-REFERENCE
Purchase	- Request
	- Order
	- Procedure
Profile	- Company
	- Client Co.
	- Our own
	- Competition
	- Candidate
	- Executive
Placement	- Selection
	- Appointment
	- Joining
	- Offer Acceptance.
	- Recruitment
	- Officer
	- Manager
Personnel	- Inventory
	- Skills
	- Training
	- Practices
	- Policy
	- Manual
	- Procedures
Price	- Terms
Promotion	- Marketing
	- Advertising
	- Literature
	- Sales Campaign
	- Mailers / Direct Mail
	- Folder

 

SUBJECT	CROSS-REFERENCE
Payment	- Due / Overdue / Delay
	- Invoice / Bill
	- Charges / Price
	- Out-of-Pocket Exp.
	- Mode (of)
	- Progress (Payment).
Profit	- Margin (%)
	- Contribution
	- Growth
	- PBT
	- PAT.
	- Tax (on)
Position	- Vacancy
	- Designation
	- Job Description
	- Hierarchy
	- Level
	- Search
Progress	- Assignment
	- Report
Procedures	- Systems
	- Payment
	- Purchasing

 

SUBJECT	CROSS-REFERENCE
Program	- Software
	- Tour / Travel
	- Training
	- Participants
	- Package
Productivity	- Norms / Ratios
	- Performance Criteria
	- Targets
	- Methods of Measurement.
	- Coverage
	- Incentives
	- Agreements
	- (of) Assets
	- (of) People
	- (of) Finances
Prospectus

 

SUBJECT	CROSS-REFERENCE
Question	- Questionnaire
	- Exam / Test
	- Query

 

SUBJECT	CROSS-REFERENCE
Request	- ESR (Exec. Search Request)
Report	- Progress
Reference	- Antecedent (of Candidate)
Recruitment	- Placement
	- Search
	- Appointment
	- Head Hunting
	- Selection
Register / Registration Form	- Attendance (Muster)
	- Bio-data / RF
Reply	- Response / Answer
Retired / Retiree
Response	- Reply / Answer
	- Time
	- Application
Redundant
Rent	- Lease / Hire.
	- Property
	- A/c
	- Hardware.

 

SUBJECT	CROSS-REFERENCE
R&D	- Software
	- Systems
	- Client Research
	- Associate "
	- Candidate "

 

SUBJECT	CROSS-REFERENCE
Schedule / Schedule.	- Payment
	- Interview
	- Despatch / Mailing
	- Development (of Software)
	- Implementation
	- Work
	- Follow-up
	- Rating
	- Travel / Tour
Software	- System
	- Special
	- Proprietary
	- Packages
	- Languages
	- Source Code
	- Encryption
	- Security
	- Password
	- Code Word
	- Monitor
	- Design
	- Support
	- Back Up
	- Feature.

 

SUBJECT	CROSS-REFERENCE
Search	- Position
	- Vacancy
	- ESR
	- Request.
Service	- Level
	- Response (Speed / Time)
	- Contract
Supply	- Supplier / Vendor
	- Consumables / Stationary.
	- Electric / Water / Telephone
Statement	- Expenses
	- Short-list
	- Tabulation
	- Accounts.
	- Outstandings
	- Advance
	- Payments
	- Cash
Selection	- Short list
	- Appointment
	- Criteria
	- Norms
	- Interview

 

SUBJECT	CROSS-REFERENCE
Salary	- Chart
	- Sheet
	- Definition
	- Schedule
	- Statement
	- TDS
Source	- Databank (for)
	- Information
	- Origin.
	- Code.
Statistics	- Performance (Vs. Budgets)
	- Productivity.
	- Profitability
	- Output / Input
	- Effort
	- Sales / Invoicing
	- Order Booking
	- Backlog
	- Outstandings.
	- GRAPHS.
Service Conditions	- Terms (of Appointment)
	- Standing Orders.
Stationary	- Consummables.
Sub-Contracting	- Contracts (e.g. Maint.)
	- Data Entry.

 

SUBJECT	CROSS-REFERENCE
Tabulation	- Statement (one-line)
	- Short-list
	- Search Request
	- Bio-data (one-line)
Training
Tax.	- Income Tax / Wealth Tax / Capital Gains.
	- Payment schedule / dates.
	- Computation (Taxable Income / Tax liability).
	- Saving (Instruments / Investments)
	- TDS
	- Returns
Transfer	- (of) files
	- Data
Telephone	- Bills
	- Local / ISD
	- Debit To (Clients)
	- Recording Software.
	- ISD Analysis