FIELDS/ INFORMATION/ DATA

1. Names

. Company (Overall / Group/ Division)

. Client Company (   "   )

. Executive (Non - member)

. Executive (Member)

. City (Present / Preferred/ Posting)

. Country (    "    )

. Street

. State

. Currency

. Interview Expert Name

. Concerned Consultant Name

. Password

. User - name

. Personal Chief's Name

. Chief Executive's name

. Boss's / Supervisor's Name

. Subordinates' Names

. Colleague's Names

. Current Designation (Level)

. Current Designation (Actual)

. Data Source (Media / Directory etc.)

. Position / Vacancy Name

2. Numbers

. Phone

. Fax

. Mobile

. e - Mail

. PIN

. PEN

. Executive Search Request

. Shopping Basket

. Job Advt.

. Purchase order (from clients)

. Purchase order (for supplies from vendors)

. Invoice (all types)

. Company code No.

. Client code No.

. Invoice (from suppliers)

. Challan / GRN

. Cheque (Incoming)

. Cheque (Outgoing)

. Cost Centre (Internal)

. Employee No. (Salary Payment)

. Marks/ GPA

. Total Months, Service / Total Exp.

. Semester No. / Year of study No.

. Passport

. Salary Amount

. Vacancy No / Position No

. (Within on Purchase order)

   - Since invoices will be raised vacancy - wise, at different points of time, for appointment of diff. Candidates.

. "3P - Membership" Number.

 Number (Cont.)

. Activity Number / Name

. Consultant Number /Name

3. Dates (Numbers)

. Birth - date

. ESR date

. PO Date

. Invoice Date

. Year of Passing/ Graduation/ Degree

. Year of Salary

. Joining Date / Working Since

. Leaving  Date / Working Since

. Resume (Submitted) date

. Shopping basket Date

. Inquiry (oral) Date

. Availability Date

. Passport Expiry Date

. Search Date (Resume Database search)

. Targeted Assignment Completion date.

. Order Acknowledgment Date

. Interview date (Prelim / Final)

. Interview - call letter date

. Interest letter date.

4. Masters.

. Edu. Level

. Industry - Names

. Function Names

. Design - Level Names

. Actual Designations

. Skills

. Universities

. Colleges

. Branch / Discipline / Subjects

. Products / Services

. Language

5.  Status

. Sex (M/F)

. Marital (Married / Bachelor / Widow)

. Citizenship (Indian/ Foreigner/ NRI)

. Visa Type

. Mode A = Advt.

. D = Database Search

. H = Head hunt

. A = Excellent

. B = Good

. C = Fair

. R = Reject

. P = Potential for   (Company’s Name)

. Client Status

. (Casual/ Regular/ 3P Client Member)

. Credit status

. Strictly on advance

       .   Without advance

        .  Rotating / Perpetual Advance.

. Client's "Remote Access" Status (Access to order Execution Module over extranet/ Internet) (Yes/ No)

6.   Forms

. Resume (5 types)

. Resume search

. Short Display

. Full Display

. Inquiry (Shopping Basket)

. Resume Edit

. Job Advt. Posting

. "Candidate Alert" Posting form

. "Candidate Alert Intimation"

. Corporate Profile (Janam Kundli)

. Candidate Profile (Janam Kundli)

. Non - Member Profile (Janam Kundli)

. Non - member Profile (Janam Kundli)

. Job Search

. Job Advt. Displays

. Invoice Forms

         . Advance / Minimum Feel

         . Progress Payment

         . Final Payment

         . Out of Pocket Expense

         . Misc. "services Rendered"

         . SW caliber Skill test fees

         . Our "Commissions" due

. Invoice Amount Calculation Form Interview Assessment/Evaluation Form Interview Schedule Form

. Client Feedback Forms (email) (See note on "external follow - up")

. on - line statement

. Truncated / converted resume

. No. of Resumes sent so far to a client

. No. of Candidates Interviewed so far

. Order status.

. Standardized "Questions" (Client / Corpo/ Candidate/ Asso)

. Standardized "Answers" (Client/ corpo/ candidate/ asso)

. Standard Model  (Prof/ Terms/ conditions/ question/ offer)

. Month - end order backlog statements

         . Industry wise

         . Function wise

         . Design level

         . Chronology level

         . Consultant

         . Order value

. Proposals / Offers sent so far" History, (client wise/ consultant wise/ Ind. Func/ Desig.)

. All Executives Appointed so far (client wise/ consultant wise/ Ind. Func/ Desig. wise/ etc).

. Tabulation of all "Correspondences" letters / email/ fax / phone (client wise/ consultant wise)

.  Overdue payments

. Tabulation of all Invoices so far

. Who attended interview (for each order)

. Short lists (Search Results) of Candidates.

Tabulation/ Statements (Cont.)

. Day - end / Week - end

         "SELF REMINDER SCEENS"

. Resumes remaining to be entered in module 1 (incl. email/ web forms/ typed)

. ESRP against which offers yet to be sent / shopping

. Interview - call letter remaining to be sent

. Interest letters remaining to be sent

. Resumes remaining to be sent

.  online statement

. Invoices remaining to be sent

. Bills remaining to be paids

. Payments remaining to be collected

. Interview Follow - up module (7 screens)

. 10 standard statements

8. History

. Clients

. Corporate

. Members

.Non-Members

. Exec. Search Request/ shopping Baskets

. Proposal/ offers

. Purchase orders

. Resumes sent ( to one Corp.)

. Resumes sent ( of one members)

. Order belong (different ways)

. Outstanding payments (different ways)

. online headhunts carried out

. online advt. posted (summary)

. online shopping Baskets

. Executives Appointed so far orders executed so far

. All correspondence ( Client wise)

. All queries & Answers given ( Client wise/ Candidate wise)

. Interviews

. “Job alerts” sent out

. “Candidates Alerts” sent out

. Markets Promotions letters/ emails

. No. of applications/ Resumes received against HOT- JOBS / ADVERTISED JOBS

. who (which) / How many candidates attended each interviews (each assignment)

. Terms/ offer / condition

. Interested?

. Interview - call letter

. Interview result

. Interview Confirmation need (to client)

. Covering letters for

  . Order Confirmation

         . Invoice

         . Outstanding statement

         . Hotlists of Resumes

         . Media (advt) Cost - estimate

         . One line statement

         . Interview confirmation state

In short, if any statement/ tabulation/ form etc. is required to be sent (by post/ fax / email) to any

       . Corporate

       . Client

       . Candidate

       . Associate / Allies / Affiliate etc...

 then, in each such case, a

 STANDARD/ MODEL COVERING LETTER should get attached, when activated by a consultant.  Of course, consultant would need to enter the "variable" data/ info - into the standard template - also modify the     letter if desired.

CMT Mitchelle to prepare & make available all such STANDARD LETTERS

h.c.parekh