CONCEPT OF VIRTUAL INTERVIEW CABINS

Shuklendu

www.OnlineJobsFair.com

08 Nov. 2012

• We have already booked this URL

• Enclosed, find my drafts for:
  • UI
  • Concept Note
  • FAQ
  • Process Flow Chart etc.

• A few things remain, such as:
  • Terms & Conditions / List of Messages
  • Metatags / Counters etc.
  which are low priority – can be done later

• After you / Nitin had time to study these pages, pls. list your questions (some of which may not have even occurred to me). Then, I can visit your office for discussion.

• I am sending a copy of this to my ex-L&T colleague (also ex-RecruitGuru), Inder Sethi, who was deeply involved in creation of my earlier job-portals.

• I would like to launch this site on 15 April 2013
  (3P Founders Day)

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Concept of "VIRTUAL INTERVIEW CABINS"

(VIC/1)

• Any ground-based, physical facility for interviewing has limitations of “space.”
  Some big companies do have 3/4 interview cabins in their Recruitment Dept. (L&T had 3, at one time)

• Sometimes, interviews for different positions are going on in different cabins.
  But, occasionally, interviews for SAME position are going on simultaneously in all 3 cabins, e.g.:
  ➤ Data Entry Operators
  ➤ Machine Operators
  ➤ Graduate Engineer Trainees
  etc.

• When a very large number of suitable applicants have to be interviewed, in such a case, multiple “Interview Panels” are constituted.

• Candidates are NOT assigned to any particular Interview Cabin / Interview Panel.

• All candidates come in, register with the receptionist and wait in the waiting hall.

(VIC/2)

• As soon as an interview gets over in any particular cabin, panel member presses the green button on the wall, and a green light comes up above the door of that cabin, indicating it is ready to receive the next candidate.

• As soon as Receptionist notices this green light (Annunciator) on cabin, she directs the next (scheduled) candidate to that cabin.

• Idea is:
  Interview Panel’s “time” is the most precious “resource,” and must not be wasted.
  So,
  who-so-ever (of the scheduled) candidate is present, is pushed into the cabin!!

• Physical cabin space is also precious.
  It must be used to the max. limit.
  It must not remain “Unoccupied,” even for a minute!

• But, in a virtual world, it is a very different situation.

VIC/3

• There is no "space" constraint!
  Any number of VIRTUAL CABINS can be instantly "created" and "allotted" to any number of "Interviewers".

• Only limitation is:
  For interviewing a large number of suitable candidates for any given vacancy, how many "interviewers" can one find/assign to conduct interviews simultaneously in different VIRTUAL CABINS?

• Hence, "cabins" can be created depending upon the "No. of Interviewers" available, at a given point of time.

• Of course, if an employer is not in a great hurry to fill up the vacancies, he can choose to spread out the interviews over a number of days, with just ONE Interviewer.
  (Maybe, I forgot to provide for this particular scenario in my UI for allotting "Interview Dates" (i.e., more than one date). UI will need to be modified to take care of this.)

• Now, in a Virtual World, there is no receptionist to "guide" a waiting candidate to enter (say)
  • A cabin, or
  • B cabin

VIC/4

• I am sure, it is only a matter of time before a VIRTUAL RECEPTIONIST (an AVATAR-like software), can do this efficiently.

Till such time:

• Employer/Recruiter will need to "pre-assign" different Cabin Nos. to different SETS (Groups) of candidates.

• Recruiter will also assign these Cabin Nos. to his own several interviewers (if interviews have to take place simultaneously).

(Diagrams below show examples)

Interviewer: Pradip Mhatre

→ Cabin 123

→ PEN 43864 (Patel)

→ PEN 23947 (Panchal)

→ PEN 84366 (Dighet)

Interviewer: Raghavendran

→ Cabin 463

→ PEN 12124 (Ajay)

→ PEN 32633 (Venkat)

→ PEN 89184 (Sharath)

VIC/5

• Assigning / Creating "VIRTUAL CABINS"
  Easiest thing (for software) is to keep assigning the "NEXT" Number

Disadvantage:

• After 3 years, that "NEXT" Cabin No. could well be:
  CABIN NO: 2369483
  Very difficult for either candidate or recruiter to remember/enter in some UI, to connect up.

Alternate Method

• Let software create 1000 cabins, numbered 1, 2, 3, ... 1000.

• Out of this inventory, assign whichever "Number" is FREE at the moment.
  Obviously, out of 1000 cabins, some are bound to be FREE when recruiter is scheduling Interview Date / Generating Interview Time Schedule (using ADD CABIN button); much like ADD EDU. QUALL. button in Submit Resume.

Cabins are getting FREE all the time — and getting OCCUPIED, again & again.