PROJECT DIGITIZATION

PROJECT DIGITIZATION:

10-08-2012

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Background

• Over the years, I have sent out handwritten notes to colleagues

• Total no. of pages could be 5000+

• It is occupying lot of space/shelf

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Idea

• Digitize (scan) these pages & prepare soft copies

• Destroy hard copies

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Problem

• Having created soft copies, how do we “search / find” any particular note in future, if required?

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Solution

• To each scanned copy (Image Page), attach (create database):
  ▶ Date (DD/MM/YY)
  ▶ Person to whom addressed
  ▶ Subject / Title
  ▶ Keywords (found in Image page)

Example of Data to be recorded for each Image

• ▶ Date

• ▶ Person Name (Sometimes “Consultants”)

• ▶ Subject ( “ ” missing)

• ▶ Keywords

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HCP will attach such a sheet to each note, before Tushar scans it and enters data via Datasheet.

Also, datasheet to carry:

• ▶ File Name / Folder Name / File Path

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What would OFFLINE search page look like?

→ See attached

Image 1: Broad Perspective (Page 4/5)

Broad Perspective

• To begin with, searching of documents will be OFFLINE, by our consultants.

• But later on, it should be possible to migrate the entire database (SQL?) and the Search Feature, ONLINE, on
  CustomizeResume.com

• To be developed in ASP.net (v4.0)?

• SQL database (of images/keywords)

• When uploaded ONLINE, Google spider must be able to click and reach each & every IMAGE and be able to capture that page as an IMAGE and index that page against all the keywords/Metatags found and store it in memory, and deliver that IMAGE as a search-result, when anyone uses any of the keywords as a “Search Term”.

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Image 2: Functional Specifications (Page 5/5)

FUNCTIONAL SPECIFICATIONS

▶︎ Database → “Capture”

▶︎ Database → “Storage”

▶︎ Database → “Retrieval” (thru clicking of links)

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IMPORTANT

▶︎ There must be no need for a visitor to “Type / Enter” anything at all and anywhere

▶︎ Make ALL pages “Reachable” by Google Spider

▶︎ No login of any kind. Any visitor can access the database