MIS DAILY-WEEKLY-MONTHLY STATISTICS

(MIS MODULE - 3/9/93)

Mgmt. Info. System

Every business must set targets (budgets) and must measure actual performance against those targets. The difference between the two (variance) is used as a feedback to the individuals within the System to take corrective action.

Even if it is difficult for the next $1/2$ years to set targets, we should at least decide upon

• For which parameters we would one-day like to set the targets.

So that

even now, pending target setting, we already start compiling—the "ACTUAL / ACHIEVEMENT / PERFORMANCE" figures for those parameters and start plotting these graphically.1

In a nut-shell,2

If we compile and graphically plot last 3$2/3$ years (statistics), we would know the TREND for each item.4

We would also k5now inter-relationship, if any, between one

parameter and the other.

(e.g.)

A. No. of persons appointed is a function of (or directly proportional to)

• a. Size of databank
• b. No. of one-time statements sent
• c. No. of bio-datas sent
• d. No. of prelim. interviews held
• e. No. of final interviews held
• f. No. of call-letters sent
• g. No. of appli./bio-datas recd.
• h. No. of Clients
• i. No. of pending Purchase Orders (Order backlog)
• j. No. of Advt. released
• k. No. of client inquiries

...etc-etc-

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Another example

B. Size of Databank (Active) is a function of or directly proportional to

1. No. of mailers sent out
2. No. of "Birth-Day" greetings sent
3. No. of "Unaudited Annual Reports" Collected

4. No. of Advt. released.
5. No. of Alumni Assoc. linked-up
6. No. of Companies enrolled in IP CLUB
7. No. of Databases tapped

e.g. - Diners Club Members

• Membership Directories of Professional bodies
7. No. of "associates" established in various towns

ORDER EXECUTION SUMMARY

PO No.	Purchase Order No.	Date	Client Name	Vacancy / Position	No. of Vac.	Advt. No.	Model Advt./ No. of A/D	Estimated Invoice Value	Status	Compl.	Pend.

This statement can be broken up into two separate statements as follows:

① Completed Order Statement

② Pending order statement

Last column "Status" would disappear. In its place will come a column for "Invoice Amnt / Cheque Amnt / Date" and "Cumulative* Invoice Value / Cumulative Payment Value."

$\rightarrow$ Last column will be replaced by "Cumulative Invoice Value" which is the same as "Cumulative Order Backlog Value."